What to Buy for a Livestock Breeders’ Day
A livestock breeders’ day needs more than pens and judging paperwork. You will need separate supplies for animal care, registration, the inspection table, refreshments, awards, parking and volunteer support. Use the planned attendance and animal numbers to set quantities, then add a small buffer for cups, plates, water and waste bags. Order trophies, ribbons, fencing and hired equipment early; these are easy to overlook and harder to replace during the final week.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Tablesqty 12
- Folding chairsqty 80
- Buffet tablesqty 4
- Waste binsqty 10
- Crowd barriersqty 30
- Animal fencingqty 24
- Animal cagesqty 20
- Water tubsqty 20
- Feed bowlsqty 20
- Hay racksqty 10
- Beer tablesqty 6
Tableware
- Reusable cupsqty 250
- Coffee cupsqty 120
- Platesqty 150
- Forksqty 150
- Knivesqty 150
- Spoonsqty 150
- Serving spoonsqty 12
- Serving traysqty 8
Equipment
- Coffee machinesqty 3
- Kettlesqty 3
- Coolersqty 6
- Microphone
- Speakersqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Mobile phone chargersqty 4
- Cash register
- Card machine
- Clipboardsqty 8
- Calculatorsqty 3
- Laminator
- Walkie-talkiesqty 6
- Flashlightsqty 6
- Light Stripsqty 4
- Megaphone
- Walkie-talkiesqty 6
- Electronic scale
- Cable reelsqty 6
Kitchen
- Cutting boardsqty 4
- Chef's knifeqty 4
- Serving plattersqty 12
- Thermos flasksqty 6
- Coolersqty 4
- Water jugsqty 8
- Foil holdersqty 2
- Thermometerqty 2
- Drinking-water jerrycansqty 6
- Handwash sinksqty 4
- Soap dispensersqty 6
Decorations
- Buntingqty 8
- Dutch flagsqty 6
- Tableclothsqty 12
- Name badgesqty 100
- Program postersqty 20
- Information boardsqty 12
- Directional signsqty 15
- Buntingqty 10
- Dutch flagsqty 8
- Tableclothsqty 16
- Information boardsqty 14
- Route signsqty 18
- Chalkboardsqty 6
- Chalk markersqty 12
Cleaning
- Broomqty 4
- Cansqty 4
- Bucketsqty 6
- Mopsqty 4
- Cleaning glovesqty 12
- Cleaning clothsqty 30
- Hand sanitizerqty 6
- Disinfectant sprayqty 4
- Paper towel dispensersqty 4
- Trash grabbersqty 4
- Manure shovelsqty 4
- Water Squeegeesqty 4
- Pressure washer
- Washable cleaning clothsqty 30
Catering
- Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Tea bags - 200 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kilos
- Cola - 18 liters
- Cola Zero - 18 liters
- Orange Soda - 12 liter
- Iced tea - 12 liters
- Apple juice - 10 liters
- Orange juice - 10 liters
- Sparkling water - 24 liters
- Still water - 36 liters
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- Coffee milk - 6 packs
- Unsalted butter - 2 kilos
- Baguettes - 20 pieces
- White rolls - 120 pieces
- Multigrain rolls - 80 pieces
- Currant buns - 60 pieces
- Young cheese - 5 kilos
- Aged cheese - 4 kilos
- Ham - 3 kilos
- Chicken breast - 3 kilo
- Smoked meat - 2 kilo
- Hummus - 2 kilos
- Peanut butter - 3 jars
- Jam - 4 jars
- Chocolate sprinkles - 3 packs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Lettuce - 12 heads
- Cucumbers - 20 pieces
- Tomatoes - 8 kilo
- Peppers - 4 kilos
- Onions - 3 kilos
- Pickles - 3 jars
- Potato salad - 8 kilos
- Pasta salad - 8 kilo
- Vegetarian burgers - 40 pieces
- Hamburgers - 100 pieces
- Hamburger buns - 120 pieces
- Vegetarian sausages - 40 pieces
- Sausages - 100 pieces
- Fries sauce - 4 bottles
- Fries - 25 kilos
- Salt - 2 kilos
- Pepper - 500 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Barbecue sauce - 3 bottles
- Satay sauce - 4 kilo
- Herb butter - 2 kilo
- Apples - 10 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Oranges - 8 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Cookies - 8 packs
- Marshmallows - 4 bags
- Cake - 8 pieces
- Apple pie - 6 pieces
- Ice cubes - 30 kilo
- Napkins - 1000 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Plastic bags - 200 pieces
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 4 bottles
- Sponges - 20 pieces
- Microfiber cloths - 20 pieces
- Latex gloves - 4 boxes
Animal supplies
- Hayqty 12
- Hay balesqty 20
- Animal feeding bowlsqty 24
- Drink bucketsqty 24
- Lifting linesqty 20
- Safety glovesqty 12
- Wheelbarrowsqty 4
- Manure forksqty 4
- Pitchforksqty 4
- Cleaning brushesqty 12
- Animal numbersqty 100
- Judging ribbonsqty 100
- Veterinary thermometerqty 2
- Animal first-aid kitsqty 2
- Transport blanketsqty 10
- Rubber bootsqty 12
Lighting
- Work lightsqty 6
- Battery lanternsqty 8
Paper goods
- Program flyersqty 600
- Registration formsqty 150
- Result formsqty 150
- Pensqty 30
- Clipboardsqty 10
- Name stickersqty 200
- Wristbandsqty 600
- Envelopesqty 150
Prizes
- Trophiesqty 30
- Rosettesqty 50
- Certificatesqty 50
Safety
- Flashlightsqty 6
- Nitrile glovesqty 6
- Warning tapeqty 4
- Flashlight batteriesqty 24
Tools
- Hammerqty 4
- Screwdriversqty 4
- Wrenchesqty 2
- Cable tiesqty 200
- Duct tapeqty 8
- Herringqty 60
- Ratchet strapsqty 12
Tips
- Plan drinking water and feed capacity from the animal count, not the visitor count. Provide at least one water tub and feed setup for each enclosure or group that needs separate access, with spare capacity for late arrivals.
- Allow two to three drinks per person during the first hour, then about one drink per person per hour. Buy extra reusable cups and keep coolers close to the serving point so volunteers are not carrying drinks across the site.
- Match seating and serving supplies to the registration list. A practical starting point is one chair per seated guest, one plate and one set of cutlery per meal, plus 10% extra for replacements and unexpected visitors.
- Do not leave power equipment until setup day. Count the coffee machines, kettles, speakers, microphone, chargers and other electrical equipment first, then bring enough extension cords and power strips to reach each operating area safely.
- Buy or reserve awards and visitor-direction materials before registrations close. Trophies, ribbons, route signs, parking signs and animal-numbering materials often have longer lead times than food and disposable supplies.
Frequently asked questions
- How much food and drink do I need for a livestock breeders’ day?
- Use the confirmed participant and visitor count, then add 10% for walk-ins and replacements. For drinks, allow two to three per person in the first hour and about one per person for every additional hour.
- How many animal water tubs do I need?
- Plan at least one water tub for each enclosure or animal group that requires separate access. Add one or two spare tubs when several animals arrive at different times or the weather is warm.
- When should I order trophies and ribbons?
- Place the order as soon as judging classes and award categories are confirmed, preferably at least 2–3 weeks before the event. This leaves time to correct names, quantities or delivery details.
- What should I bring for serving coffee and refreshments?
- Count coffee machines and kettles against the expected serving volume, and provide cups, plates, cutlery, serving spoons and trays for the planned meal. Add about 10% spare tableware and check power access at least one day before setup.
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