What you need for a lifestyle market

A lifestyle market needs more than products for the stalls. You also need a workable setup for exhibitors, refreshments for visitors, and a way to keep stock, packaging and personal items out of sight. Use this list to prepare tables, clothing displays, seating, drinks service and payment supplies. Check quantities against your expected visitor numbers and the number of exhibitors at least one week before market day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Foldable tablesqty 24
High tablesqty 8
Folding chairsqty 40
Bar stoolsqty 12
Dressing tablesqty 4
Clothes racksqty 8
Storage boxesqty 12
Transport cartsqty 3

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 80
Glassesqty 120
Platesqty 120
Forksqty 120
Knivesqty 120
Spoonsqty 120
Serving spoonsqty 12
Serving plattersqty 16
Serving trays with lidsqty 8
Pitchersqty 12

Catering

Thermos flasksqty 8
Coolersqty 8
Ice packsqty 32
Buffet table runnersqty 8
Bread basketsqty 8
Cake standsqty 6
Groceries
- Coffee beans - 4 kilos
- Tea bags - 300 pieces
- Black tea - 100 tea bags
- Herbal tea - 100 bags
- Green tea - 100 bags
- Sugar - 4 kilos
- Sugar substitutes - 500 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 8 liters
- Coffee cream - 2 liter
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Sparkling mineral water - 24 bottles
- Flat mineral water - 48 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Lemon juice - 2 bottles
- Beer - 120 cans
- Alcohol-free beer - 48 cans
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Mini pistolets - 120 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 2 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Chicken breast topping - 2 kilos
- Roast beef - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilos
- Arugula - 1 kilo
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Mandarins - 5 kilos
- Lemons - 2 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted nuts - 4 kilos
- Olives - 3 kg
- Rice crackers - 8 packs
- Mini pretzels - 8 bags
- Cookies - 12 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Apple pies - 6 pieces
- Whipped cream - 12 cans
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Pesto - 4 jars
- Balsamic vinegar - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Garlic powder - 1 jar
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- Baking paper - 4 rolls
- Food containers - 40 pieces
- Disposable gloves - 4 boxes
- Hand sanitizer gel - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 20 pieces
- Trash bags - 150 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Labels - 500 pieces
- Ballpoint pens - 30 pieces
- Permanent markers - 12 pieces
- Printer paper - 500 sheets
- Tape - 12 rolls

Equipment

Coffee machinesqty 4
Kettlesqty 3
Hot platesqty 4
Payment terminalsqty 4
Cash registersqty 4
Sound system
Microphoneqty 2
Extension cordsqty 12
Power stripsqty 10
Cable reelsqty 6
Spare batteriesqty 24

Decorations

Tableclothsqty 28
Buntingqty 16
Balloonsqty 200
Balloon ribbonqty 4
Flower arrangementsqty 12
Chalkboardsqty 12
Chalk markersqty 24
Buntingqty 12
Name badgesqty 60
Decorative lanternsqty 24

Lighting

LED light stringsqty 12
LED lampsqty 24
Outdoor lightsqty 8
Flashlightsqty 6

Cleaning

Waste binsqty 12
Mop setsqty 3
Dustpan and brushqty 4
Bucketsqty 6
Cleaning clothsqty 30
Hand soap dispensersqty 6
Toilet brushesqty 4
Paper towel dispensersqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Bread knivesqty 4
Measuring cupsqty 4
Mixing bowlsqty 6
Serving tongsqty 12
Aluminum foilqty 4
Cling filmqty 4
Kitchen towelsqty 12
Washing-up tubsqty 4
Dish brushesqty 6
Dish racksqty 4
Thermometerqty 2

Tips

Allow one table or display surface per exhibitor, then add at least two extra tables for refreshments, registrations and shared supplies. Confirm the final exhibitor count before hiring furniture.
Plan for two to three drinks per visitor during the first hour. Provide reusable cups, coffee cups, glasses, pitchers, thermos flasks, coolers and ice packs so hot and cold drinks can be served without repeated trips.
For food service, allow one plate, fork and napkin per serving, plus a 10% reserve. Add serving spoons, platters, trays with lids, bread baskets and cake stands so snacks can be replenished hygienically.
Give clothing and accessories sellers a proper display setup: one clothes rack and at least one dressing table per relevant stall. Keep storage boxes and transport carts available for stock that should not remain on the floor.
Prepare a separate payment kit for each cash register at least one day ahead. Include enough change for the first sales period, printed registrations, name badges and a printed floor plan; these are often forgotten until exhibitors arrive.

Frequently asked questions

What should I buy for a lifestyle market?: Plan furniture for every stall, including tables, chairs or stools, clothing racks and storage boxes. You will also need serving items, cups, drinks equipment, refreshments, payment supplies and printed visitor or exhibitor information.
How many cups and plates do I need for a lifestyle market?: Allow one cup or glass and one plate per planned serving, then add 10% spare stock. For a market expecting 100 servings, prepare at least 110 cups or glasses and 110 plates, depending on what you serve.
How much ice do I need for a market?: Use at least 1 kilogram of ice per 10 litres of chilled drinks, and keep extra ice packs for coolers. Buy or freeze the ice no later than the day before, then check the coolers again on the morning of the market.
When should I prepare the lifestyle market supplies?: Confirm quantities and hire furniture at least one week in advance. Pack printed materials, cash-register supplies and serving equipment the day before, while drinks can be chilled overnight.

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