What you need for a Liberation Day celebration

A Liberation Day celebration needs more than food and drinks. Plan serving supplies, orange and red-white-blue decorations, music equipment, seating and practical items for visitors. Use your guest count to calculate quantities, then add a small buffer for late arrivals and spills. Buy non-perishable items first, and leave chilled drinks, sandwiches and fresh toppings until shortly before the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 150
Bar panelsqty 4
Bar stoolsqty 8
Bollardsqty 12
Coat racksqty 2

Tableware

Reusable drinking glassesqty 200
Coffee cupsqty 80
Platesqty 200
Cutlery setsqty 200
Serving spoonsqty 12
Serving plattersqty 20
Pouring jugsqty 12
Thermos flasksqty 8
Drink cratesqty 12

Decorations

Dutch flagsqty 12
Orange pennantsqty 10
Red, white and blue garlandsqty 10
Orange balloonsqty 150
Balloon ribbonqty 4
Tableclothsqty 14
Menu boardsqty 4
Program postersqty 12
Name badgesqty 200
Adhesive hooksqty 2

Equipment

Active speakersqty 2
Microphonesqty 2
Mixer
Music player
Extension cordsqty 8
Power stripsqty 8
Cable traysqty 12
Power banksqty 4
Coolersqty 6
Ice containersqty 4
Coffee machinesqty 3
Kettlesqty 3

Lighting

String lightsqty 8
LED work lightsqty 4
Battery lanternsqty 6
Spare batteriesqty 24

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving tongsqty 12
Measuring cupsqty 4
Aluminum foilqty 4
Cling filmqty 4
Storage binsqty 24

Cleaning

Waste binsqty 10
Mopsqty 4
Bucketsqty 4
Hand broomsqty 3
Dustpan and brushqty 3
Microfiber clothsqty 20
Toilet brushesqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea selection - 200 bags
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon juice - 2 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Blackcurrant syrup - 4 bottles
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Non-alcoholic beer - 24 bottles
- Pilsener - 120 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Currant buns - 60 pieces
- Unsalted butter - 2 kilos
- Young cheese - 4 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 12 tubs
- Jam - 6 jars
- Chocolate sprinkles - 4 packs
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Peanut butter - 4 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Savory nuts - 8 bags
- Snacks - 8 bags
- Olives - 8 jars
- Pickles - 6 jars
- Cherry tomatoes - 5 kilos
- Cucumbers - 12 pieces
- Bell peppers - 20 pieces
- Carrots - 5 kilos
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Strawberries - 4 kilos
- Herb butter - 12 tubs
- Herb cheese - 8 tubs
- Pizza bases - 20 pieces
- Grated cheese - 3 kilos
- Tomato sauce - 12 jars
- Mushrooms - 3 kilo
- Corn - 8 cans
- Oregano - 2 pots
- Basil - 6 bunches
- Pepper - 2 jars
- Salt - 2 packs
- Olive oil - 2 bottles
- Eggs - 60 pieces
- Mayonnaise-free egg salad - 4 kilos
- Vegetarian wraps - 60 pieces
- Falafel - 4 kilos
- Yogurt dressing - 4 bottles
- Gluten-free rolls - 20 pieces
- Vegan spread - 2 kilos
- Cookies - 10 packs
- Cake - 8 pieces
- Sugar waffles - 6 packs
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Aluminum trays - 100 pieces
- Food storage bags - 2 boxes
- Disposable gloves - 4 boxes
- Bottle openers - 6 pieces

Tips

Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Keep extra water available, especially if guests will be outside.
Plan about one plate, one cutlery set and one reusable drinking glass per guest, plus 10% extra. Add coffee cups and thermos flasks if coffee will be served during the programme.
Buy decorations by area rather than by appearance: allow one tablecloth per table, several metres of garlands for the main visitor area and enough balloon ribbon to secure every balloon.
Check the music setup at least one week before Liberation Day. Test the active speakers, microphones, mixer and music player together, and bring enough extension leads for the planned layout.
Shop for sandwiches, toppings and snacks one day before the celebration, unless they spoil quickly. Chill drinks several hours ahead and keep a separate supply for volunteers and performers.

Frequently asked questions

How many drinks do I need for a Liberation Day celebration?: Plan two to three drinks per person for the first hour and one drink per person for every following hour. Add around 10% extra for warm weather, spills and guests who stay longer.
How many plates and glasses should I buy per guest?: Use one plate, one cutlery set and one reusable drinking glass per guest, then add 10% spare supplies. For 50 guests, that means at least 55 of each basic item.
When should I buy food for Liberation Day?: Buy non-perishable snacks and drinks several days in advance. Buy bread, sandwich toppings and other fresh food one day before, and chill drinks at least four hours before guests arrive.
What should I arrange before the Liberation Day celebration?: Finish the main shopping and check all equipment at least one week beforehand. Confirm the final guest count, dietary requirements and supplier details three to five days before the event.

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