What to buy for a Liberation brunch

A Liberation brunch needs more than bread and coffee. You’ll be coordinating fresh bread, fruit, chilled products, drinks and ice, while making sure the buffet can serve everyone smoothly. Use the confirmed guest count to scale food and tableware, and separate non-perishable shopping from items that must be collected on the day. Check dietary requirements and allergies before buying anything chilled or prepared, because last-minute substitutions are harder once the buffet is set.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Chairsqty 55
Buffet tablesqty 3
Registration desk
Bar stoolsqty 4

Tableware

Dinner platesqty 60
Bread platesqty 60
Dessert platesqty 60
Coffee cupsqty 60
Drinking glassesqty 70
Wine glassesqty 60
Knivesqty 70
Forksqty 70
Spoonsqty 70
Serving spoonsqty 12
Pliersqty 8
Small bowlsqty 20
Bread basketsqty 6
Serving traysqty 10
Carafesqty 8
Thermos flasksqty 6

Kitchen

Cutting boardsqty 6
Chefs' mealsqty 4
Kitchen knivesqty 6
Measuring cupsqty 3
Mixing bowlsqty 5
Coolersqty 4
Ice packsqty 16
Serving plattersqty 12
Hot traysqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Refrigeratorsqty 2
Bluetooth speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Decorations

Dutch flagsqty 8
Buntingqty 6
Tableclothsqty 10
Napkin holdersqty 8
Flower arrangementsqty 8
Menu Card Holdersqty 8
Name badge holdersqty 55

Lighting

String lightsqty 4
LED lampsqty 8
Lanternsqty 6

Sports equipment

Ring toss set
Boules set
Tug of war rope
Outdoor gamesqty 3

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Broomqty 2
Mop setqty 2
Cleaning bucketsqty 3
Washing-up tubsqty 3
Cleaning clothsqty 12
Toilet brushesqty 2
Hand soap dispensersqty 3
Paper towel dispensersqty 3

Catering

Groceries
- White casino bread - 6 loaves
- Wholemeal bread - 6 loaves
- Multigrain bread - 4 loaves
- Mini croissants - 60 pieces
- Mini rolls - 60 pieces
- Butter - 1.5 kilos
- Strawberry jam - 3 jars
- Apricot jam - 2 jars
- Milk chocolate sprinkles - 2 packs
- Dark chocolate sprinkles - 2 packs
- Peanut butter - 3 jars
- Nutella - 2 jars
- Young cheese - 3 kilos
- Brie - 1.5 kilos
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Smoked chicken breast - 1,5 kilo
- Back ham - 1.5 kilos
- Smoked salmon - 1 kilo
- Vegetarian pâté - 1 kilo
- Eggs - 60 pieces
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Chili sauce - 2 bottles
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Bell peppers - 12 pieces
- Arugula - 1 kilo
- Mixed salad - 2 kilos
- Avocados - 12 pieces
- Red onions - 8 pieces
- Spring onions - 4 bunches
- Potatoes - 6 kilos
- Pasta - 2 kilo
- Quinoa - 1 kilo
- Chickpeas - 8 cans
- Corn - 6 cans
- Pickles - 2 jars
- Feta cheese - 1 kilo
- Yogurt - 5 liters
- Muesli - 2 kilo
- Honey - 2 jars
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Strawberries - 3 kilos
- Melons - 3 pieces
- Oranges - 4 kilo
- Lemons - 2 kilos
- Mini muffins - 60 pieces
- Brownies - 50 pieces
- Coffee beans - 2 kilos
- Tea bags - 100 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweetener - 1 box
- Orange juice - 12 liters
- Apple juice - 8 liters
- Sparkling water - 12 liter
- Still water - 12 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemonade - 6 bottles
- Alcohol-free beer - 48 bottles
- Rosé wine - 8 bottles
- White wine - 8 bottles
- Bubbles - 6 bottles
- Beer - 48 bottles
- Ice cubes - 12 bags
- Olive oil - 2 bottles
- Sunflower oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Red wine vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Garlic - 6 bulbs
- Fresh basil - 4 bunches
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Napkins - 250 pieces
- Trash bags - 50 pieces
- Dishwasher tablets - 1 pack
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Toilet paper - 24 rolls
- Toilet blocks - 6 pieces
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Freezer bags - 2 boxes

Tips

Confirm the final guest count before buying fresh food. Plan bread, fruit and chilled products from that number, then add a small buffer rather than shopping for an undefined crowd.
Reserve fresh bread delivery in advance and schedule pickup or delivery for the morning of the brunch. Bread is easy to overlook when the rest of the shopping is done days earlier.
Buy drinks and ice separately from the non-perishable groceries. Ice should be collected close to serving time so it does not melt while tables, tents and the buffet are being set up.
Match tableware to the guest count, including dinner plates, bread plates, dessert plates, coffee cups and drinking glasses. Add serving spoons, tongs, trays and carafes so guests are not forced to use eating utensils for the buffet.
Keep chilled products in coolers with ice packs until serving. Arrange refrigerators or coolers before shopping day, and label food affected by recorded allergies or dietary requirements.

Frequently asked questions

What should I buy for a Liberation brunch?: Buy fresh bread, fruit, chilled products, drinks and ice, plus any non-perishable ingredients required by the menu. You will also need enough plates, cups, glasses and serving utensils for the final guest count.
How much tableware do I need for a brunch?: Plan at least one dinner plate, bread plate, dessert plate, coffee cup and drinking glass per guest, then add 10% spare pieces. Count serving spoons, tongs, trays and carafes separately because guests will not use those as place settings.
When should I buy the food for a Liberation brunch?: Do the non-perishable shopping several days beforehand and collect fresh bread, fruit and chilled products on the day or one day before. Buy ice as close to setup as possible, preferably within a few hours of serving.
How much ice do I need for a brunch?: Allow roughly 0.5 to 1 kilogram of ice per guest when coolers hold chilled food and drinks. Increase the amount for a warm outdoor brunch or if there is no reliable refrigerator available.

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