LGBTQ+ wedding shopping list

Planning an LGBTQ+ wedding means coordinating ceremony supplies, reception furniture, table settings and personal details without assuming traditional roles or formats. This shopping list covers the practical items you may need, from ceremony chairs and welcome signs to cake forks, carafes and guest book pens. Check quantities against your final guest list, then confirm rentals and deliveries before the wedding day. Items such as name badges, umbrella stands and dietary-information menus are easy to overlook until setup begins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 8
Buffet tablesqty 3
Chairsqty 90
Ceremony chairsqty 84
High tablesqty 6
Ceremony table
Table for cake
Coat racksqty 2
Stoolsqty 6
Umbrella stand

Tableware

Dinner platesqty 90
Dessert platesqty 90
Coffee cupsqty 90
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 90
Coffee spoonsqty 90
Dinner cutleryqty 100
Cake forksqty 90
Serving spoonsqty 12
Serving traysqty 12
Carafesqty 12

Decorations

Table runnersqty 8
Cloth napkinsqty 90
Name badgesqty 90
Menusqty 20
Welcome sign
Guest book
Pensqty 6
Pennant garlandsqty 8
Rainbow flagsqty 8
Table decorationsqty 8
Flower vasesqty 12
Ring box
Ceremony cloth
Photo backdrop

Equipment

Bluetooth speakerqty 2
Wireless microphonesqty 2
Microphone stand
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Cake knife
Presentation table signsqty 4

Lighting

String lightsqty 8
LED lampsqty 12
LED candlesqty 30
Lanternsqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Aluminum traysqty 12
Food warmersqty 6

Cleaning

Waste binsqty 6
Trash bag holdersqty 4
Cleaning bucketsqty 3
Mopsqty 3
Broom setsqty 2

Catering

Groceries
- Champagne - 12 bottles
- Alcohol-Free Sparkling Wine - 6 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Rosé - 6 bottles
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 20 pieces
- Limes - 20 pieces
- Fresh mint - 8 bunches
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Hummus - 2 kilos
- Pesto - 6 jars
- Young cheese - 3 kilos
- Brie - 2 kilos
- Goat cheese - 1 kilo
- Serrano ham - 2 kilo
- Smoked salmon - 1.5 kilos
- Cherry tomatoes - 3 kilos
- Cucumbers - 12 pieces
- Bell peppers - 12 pieces
- Carrots - 3 kilos
- Celery - 6 bunches
- Grapes - 4 kilos
- Strawberries - 4 kilos
- Apples - 40 pieces
- Pears - 30 pieces
- Melons - 4 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Mixed nuts - 2 kilos
- Olives - 2 kilos
- Pickles - 4 jars
- Herb butter - 2 kilo
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Balsamic dressing - 2 bottles
- Olive oil - 2 liters
- Sunflower oil - 1 liter
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Basil - 6 plants
- Rosemary - 4 bunches
- Pasta - 8 kilo
- Rice - 5 kilo
- Vegetable stock - 2 boxes
- Chickpeas - 12 cans
- Diced tomatoes - 12 cans
- Coconut milk - 6 cans
- Mixed salad - 8 bags
- Potatoes - 10 kilos
- Vegetable mix - 8 kilos
- Meat substitutes - 5 kilos
- Chicken breast - 8 kilos
- Salmon fillet - 5 kilos
- Dessert sauce - 4 bottles
- Vanilla ice cream - 8 liters
- Cookies - 6 packs
- Dark chocolate - 2 kilo
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Sandwich bags - 1 box
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Rubber gloves - 6 pairs

Tips

Order seating and tables for your final guest count, plus a small buffer for suppliers, children or accessibility needs. Confirm the layout before delivery so round tables, high tables and ceremony seating arrive in the right quantities.
Plan tableware by course and drink service rather than buying one generic set per guest. Each guest may need a dinner plate, dessert plate, dinner cutlery, water glass and wine glass, while champagne glasses and coffee cups depend on your schedule.
Prepare printed details early: allow at least 1 menu per guest or couple, and bring extra name badges, pens and ceremony copies for last-minute changes. Use inclusive names and pronouns only after checking how each guest wishes to be identified.
Reserve practical reception equipment at least 2–4 weeks before the wedding, including coat racks, an umbrella stand, stools, serving trays and carafes. These items are often omitted from venue packages and are difficult to source on the day.
Keep ceremony and reception supplies in separate labelled boxes. Pack the welcome sign, guest book, pens, table runners, napkins and pennant garlands together, and assign one person to place them before guests arrive.

Frequently asked questions

How much wedding tableware do I need per guest?: Start with one dinner plate, one dessert plate, dinner cutlery, one water glass and one wine glass per guest. Add 10% extra for breakages, replacements and unexpected guests; coffee cups, cake forks and champagne glasses depend on the service plan.
How many wedding chairs should I rent?: Rent one ceremony chair per invited ceremony guest, then count the reception seating separately if the layout changes. Add 5–10% extra chairs, especially when accessibility requirements, children or late additions are possible.
When should I order LGBTQ+ wedding decorations?: Order custom or printed items such as menus, welcome signs and name badges at least 3–4 weeks before the wedding. Confirm the wording and guest names 7–10 days before printing or packing final quantities.
What wedding supplies do couples often forget?: Commonly missed items include guest book pens, cake forks, serving spoons, carafes, coat racks, an umbrella stand and a table for the cake. Check these 2 weeks before the wedding and confirm who will set them out.

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