Korfball Tournament Checklist

Organising a korfball tournament means coordinating the venue, teams, officials, equipment and food on a fixed timetable. Start by securing the date, sports ground, changing rooms and referees, then build the schedule around the number of teams and available courts. In the final week, confirm participants, check the weather, inspect every ball and goal, and prepare printed match documents. This checklist keeps those details together so nothing essential is left until match day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date
2 people
Reserve the sports field
Reserve changing rooms
Book referees
2 people
Recruit volunteers
2 people
Draw up tournament rules
2 people
Create the match schedule
2 people
Send invitations
2 people
Open registrations
Post promotion on social media
Process registrations
2 people
Collect dietary requirements
Confirm teams
2 people
Publish the match schedule
Order catering
2 people
Order prizes
Check the weather forecast
Send participant information
2 people
Check the shopping list
2 people
Do the shopping
3 people
Collect prizes and medals
Check sports equipment
2 people
Print competition forms
Print team assignments
Prepare catering
3 people
Chill drinks
2 people
Set up the coffee and tea station
2 people
Inspect the sports field
2 people
Check the field lines
2 people
Set up korfball posts
4 people
Attach korfball baskets
4 people
Prepare match balls
2 people
Set up tables and chairs
4 people
Set up tent and shade areas
4 people
Set up the registration table
2 people
Set up score tables
3 people
Test sound system
2 people
Hang up signage
2 people
Display prizes
2 people
Prepare first aid supplies
Brief volunteers
2 people

Event

Welcome the teams
4 people
Register teams
3 people
Hand out balls and shirts
2 people
Give the opening briefing
2 people
Supervise races
8 people
Record scores
3 people
Announce match times
Serve drinks
3 people
Refill drinks
2 people
Serve coffee and tea
2 people
Restock snacks and sandwiches
2 people
Empty trash bins
2 people
Check changing rooms
Update results
2 people
Announce finalists
Lead the final
4 people
Handle prize ceremony
3 people
Give farewell speech and thanks

Aftercare

Gather competition materials
4 people
Dismantle korfball posts
4 people
Clear tables and chairs
4 people
Take down tent and signage
4 people
Wash dishes
3 people
Empty and clean coolers
2 people
Clean the grounds
4 people
Leave the changing rooms clean
2 people
Dispose of waste
2 people
Pack up the sound system
2 people
Return borrowed materials
2 people
Store leftover stock
2 people
Register lost and found items
Send results to teams

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Spare ballsqty 4
Conesqty 40
Marker discsqty 30
Whistlesqty 10
Scoreboardsqty 4
Stopwatchesqty 4
Team bibsqty 48
Ball netsqty 4
Pumpqty 2
Needles for pumpqty 10
Measuring tapeqty 2
Field marking chalkqty 4

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Coat racksqty 2
Changing room benchesqty 8

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable lampsqty 6
Coolersqty 6
Handheld megaphone
First aid kitsqty 2
Walkie-talkiesqty 6
Clipboardsqty 6
Pen setsqty 6

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 8
Small bowlsqty 12
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 6
Ice packsqty 24
Cutting matsqty 4

Decorations

Buntingqty 12
Team name signsqty 16
Route arrowsqty 12
Stage ribbon

Lighting

String lightsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 10
Trash grabbersqty 4
Broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Catering

Groceries

Tips

Book the sports ground and changing rooms before opening registration. Confirm access times, parking arrangements and who will unlock the facilities at least four weeks before the tournament.
Appoint referees and volunteers as soon as teams begin registering. For each court, assign someone to handle scores, timing and match forms so officials are not also searching for equipment.
Publish the match schedule only after team numbers are confirmed. Send the final schedule and participant information at least 5 days before the tournament, including arrival time, changing-room details and dietary requests.
Check all sports equipment 2 to 3 days beforehand. Test the korfball posts, baskets, balls, reserve balls, scoreboards, stopwatches, whistles and pump, and mark the fields before teams arrive.
Prepare catering and the welcome area the day before. Chill drinks in cool boxes, set out reusable cups and coffee cups, and keep prizes and medals together so the presentation does not depend on a last-minute collection.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Fix the date and reserve the sports ground and changing rooms at least 8 to 12 weeks ahead. Secure referees and start team registration soon after, because the schedule depends on the final number of teams.
When should I send the korfball tournament schedule?: Send the confirmed schedule and participant information at least 5 days before the event. Include arrival times, changing-room information, parking details and any rules teams need to know.
How many referees and volunteers do I need for a korfball tournament?: Plan for at least 1 referee per active court and 1 volunteer per court for scoring and timing. Add 2 to 4 general volunteers for registration, catering, equipment and unexpected gaps.
What should I check on the morning of a korfball tournament?: Allow 90 minutes before the first match to set up the fields, goals, scoreboards and welcome area. Test the sound system, microphones, stopwatches and balls, then place the printed team lists and match forms where officials can find them.

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