Korfball tournament checklist: plan it in the right order

A korfball tournament needs more than reserved courts and a fixture list. You also need officials, team information, equipment, volunteers, food, first aid and a clear system for recording results. Start with the date and sports park, then work towards registrations, scheduling and event-day setup. This checklist helps you see what needs arranging early and what should be checked in the final 24 hours.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set tournament date
2 people
Reserve sports field
Reserve competition fields
Book referees
2 people
Draw up tournament rules
2 people
Create the match schedule
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Confirm team assignments
2 people
Order prizes
Check first aid supplies
Assign volunteers
2 people
Send parking information
Check the weather forecast
Print the match schedule
Print team forms
Order groceries
Checking prizes
Collect materials
2 people
Pick up groceries
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set up the prize table
2 people
Set up race administration
2 people
Mark out fields
4 people
Set up korfball posts
4 people
Set up tents
4 people
Set up tables and chairs
4 people
Set up competition table
2 people
Set up the catering buffet
3 people
Setting up the coffee station
2 people
Set up the sound system
2 people
Put up signage
2 people
Set up the first aid station
2 people
Check toilets
2 people
Brief volunteers
2 people

Event

Welcome the teams
3 people
Register attendance
2 people
Hand out team cards
2 people
Give welcome speech
Supervise races
6 people
Keep track of match scores
2 people
Support referees
2 people
Refill the water stations
2 people
Serve coffee and tea
2 people
Serve snacks
3 people
Refill drinks
2 people
Empty trash bins
2 people
Record injuries
Enter results
2 people
Announce finalists
Lead the final
3 people
Present prizes
3 people
Give farewell speech and thanks
Collect lost property
2 people

Aftercare

Close catering
3 people
Clear away sports equipment
4 people
Clear tables and chairs
4 people
Take down tents
4 people
Collect waste
3 people
Wash dishes
3 people
Clean the grounds
4 people
Clean the restrooms
2 people
Hand over the venue
2 people
Send out the results
Return borrowed materials
2 people
Store leftover stock
2 people
Handle the deposit and keys

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Bar stoolsqty 8
Dressing room tablesqty 4
Coat racksqty 4

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Spare ballsqty 4
Field markingsqty 16
Conesqty 40
Training bibsqty 30
Whistlesqty 8
Scoreboardsqty 8
Team bibsqty 16
First aid kitsqty 2
Ice packsqty 8
Safety vestsqty 8
Umbrellasqty 4

Equipment

Game clocksqty 8
Laptopsqty 2
Tabletsqty 2
Mobile phonesqty 4
Mobile card terminalsqty 2
Extension cordsqty 6
Power stripsqty 4
Sound system
Wireless microphoneqty 2
Megaphone
Cable reelsqty 2

Tableware

Reusable cupsqty 120
Coffee cupsqty 50
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 8
Thermos flasksqty 6
Water jugsqty 8

Kitchen

Coolersqty 6
Cratesqty 12
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Lunch boxesqty 4
Bottle openersqty 4
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4

Decorations

Team flagsqty 16
Start and finish bannersqty 2
Prize tableclothqty 2
Balloonsqty 100
Tableclothsqty 12

Lighting

LED light stringsqty 6
LED lampsqty 4

Cleaning

Waste binsqty 10
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 6

Catering

Groceries

Tips

Reserve the sports park and match courts before inviting teams. Once you know the available playing areas and time window, you can set a realistic number of teams and matches.
Set a registration deadline at least 7 days before the tournament. Use the final team list to confirm assignments, collect dietary requirements and create the match schedule without last-minute changes.
Prepare the schedule, team forms and result sheets in advance, then print spare copies. Keep the tournament administration together with laptops, tablets or phones so scores can be recorded even if one device fails.
Check sports and venue equipment 1–2 days before the event, including korfball posts, baskets, balls, reserve balls, court markings, scoreboards, whistles and match clocks. Test extension cables, power strips and the sound system before teams arrive.
Finish food, drinks and the prize table before the first match. Chill drinks, prepare snacks and check prizes on the day before; event-day volunteers should be running the tournament, not still collecting supplies.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Set the date and reserve the sports park at least 8–12 weeks ahead. Confirm referees and open team registration early, then close registrations about 7 days before the tournament so the schedule can be completed.
How do I make a korfball tournament schedule?: First list the confirmed teams, available courts and playing times. Allow time between matches for teams to move and scores to be recorded, then print the final schedule and team forms at least 1 day before the event.
What equipment do I need for a korfball tournament?: Plan for korfball posts, baskets, match balls, reserve balls, court markings, cones, bibs, whistles, scoreboards and match clocks. Check every item 1–2 days beforehand and bring spare balls and printed paperwork.
When should I check the weather for an outdoor korfball tournament?: Check the forecast 48 hours before the tournament and again on the morning itself. Use that information to confirm the setup of party tents, tables and chairs, and send parking or weather updates before teams leave.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.