What you need for a Klaverjas evening

For a Klaverjas evening, the shopping list is only part of the preparation: you also need enough scoring materials, table supplies and refreshments for the full playing time. Plan one card game for every table, plus spare pens and score pads in case something goes missing. Drinks, coffee, snacks and serving ware should be ready before players arrive, not during registration. Use the confirmed participant list to calculate quantities and label tables before setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Registration desk
Buffet tablesqty 2
Coat racksqty 2
Waste binsqty 4

Tableware

Coffee cupsqty 50
Glassesqty 50
Platesqty 50
Cutlery setsqty 50
Teaspoonsqty 50
Small bowlsqty 12
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Bottle openersqty 3

Game materials

Card gamesqty 12
Score padsqty 12
Ballpoint pensqty 30
Calculatorsqty 4
Table clocksqty 8
Prizesqty 4

Decorations

Tableclothsqty 8
Table numbersqty 8
Welcome sign
Round signsqty 4

Equipment

Extension cordsqty 3
Power stripsqty 3

Cleaning

Washing-up tubsqty 2
Dish brushesqty 3
Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2

Catering

Groceries
- Coffee - 6 packs
- Tea selection - 2 boxes
- Granulated sugar - 2 kilograms
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Coffee creamer - 4 packs
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Lemonade syrup - 2 bottles
- Ice cubes - 4 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 3 bags
- Salted peanuts - 3 bags
- Mixed nuts - 3 bags
- Salty pretzels - 4 bags
- Cheese cubes - 2 kilogram
- Dry sausage - 2 kilograms
- Green olives - 2 jars
- Cucumbers - 2 kilograms
- Grapes - 3 kilograms
- Cookies - 5 packs
- Stroopwafels - 5 packs
- Chocolate bars - 4 bars
- White bread - 6 loaves
- Young matured cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Butter - 4 packs
- Mayonnaise - 2 jars
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Paper napkins - 6 packs
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles

Tips

Count the tables first and prepare one card game, score pad and pen for each table. Keep at least two spare pens and one spare score pad at the registration desk.
Buy drinks for the whole evening rather than only for arrival. As a starting point, allow two to three drinks per person during the first hour, then adjust for the expected duration.
Plan coffee supplies separately from cold drinks: provide one cup per coffee round, plus teaspoons, sugar or milk if used. Have the coffee machines, kettles or thermos flasks ready before the first players arrive.
Buy snacks that can be served without interrupting play, and put them in small bowls or on serving trays. Prepare roughly two to three snack portions per person for a two- to three-hour evening.
Check prizes before shopping day and keep them together with the game materials. Add table numbers, a welcome sign and any round signs to the collection so they are not left behind during room setup.

Frequently asked questions

What do I need for a Klaverjas evening?: You need card games, score pads, pens, calculators and table clocks, along with tables and chairs. Also arrange drinks, snacks, coffee supplies, cups, glasses, plates, cutlery and small bowls. Prizes, table numbers and registration materials complete the setup.
How many card games do I need for a Klaverjas evening?: Plan one card game for each playing table. Bring at least one spare deck or game in case cards are damaged or lost, especially when several rounds are scheduled.
How much food and drink do I need for a Klaverjas evening?: For drinks, allow two to three per person in the first hour, then add more for the remaining playing time. For a two- to three-hour evening, plan about two to three snack portions per person and adjust for dietary requirements.
When should I buy and prepare everything for a Klaverjas evening?: Buy non-perishable supplies and prizes several days beforehand. Chill drinks and prepare snacks on the day, while coffee equipment, game materials, table numbers and registration supplies should be checked at least one hour before participants arrive.

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