Klaverjas Evening Checklist

A Klaverjas evening runs smoothly when the tables, players, cards, and score sheets are ready before anyone sits down. Confirm the hall and registrations early, then use the final days for dietary details, shopping, and game materials. On the day, allow time to arrange tables and chairs, prepare coffee and snacks, and set up a reception desk. The first round deserves close attention: explain the rules, check table assignments, and make sure scores are recorded correctly.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm venue and hall
Send invitations
Process registrations
Collect dietary requirements
Confirm registrations
Create the table layout
Print Klaverjas Rules and Score Sheets
Check the shopping list
Do the shopping
2 people
Check game materials
2 people
Chill refrigerated items
Open hall
2 people
Set up tables
3 people
Set up chairs
2 people
Set out tablecloths and table cards
2 people
Set up the klaverjas tables
2 people
Prepare coffee and tea
2 people
Chill drinks
Prepare snacks and sandwiches
3 people
Set up the reception desk

Event

Receive participants
2 people
Register attendance
Explain the game rules and tables
Supervise the first round
Collect and check scores
2 people
Serve coffee and tea
2 people
Supervise the second round
Serve snacks and sandwiches
2 people
Refill drinks
Support the third round
Process interim scores
2 people
Supervise fourth round
Collect final scores
2 people
Calculate the final score
2 people
Announce the winner
See participants off
2 people

Aftercare

Collect game materials
2 people
Wash dishes
2 people
Clear tables and chairs
3 people
Collect and remove waste
2 people
Clean the hall and kitchen
3 people
Check and store stock
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 28
Side tablesqty 2
Coat racksqty 2

Game materials

Klaverjas cardsqty 8
Card holdersqty 24
Scoreboardsqty 6
Score sheetsqty 100
Ballpoint pensqty 30

Tableware

Coffee cupsqty 30
Glassesqty 36
Platesqty 36
Teaspoonsqty 30
Forksqty 30
Knivesqty 30
Serving plattersqty 6
Serving spoonsqty 6

Decorations

Tableclothsqty 6
Table cardsqty 6
Welcome sign

Equipment

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Extension cordsqty 2

Kitchen

Cutting boardsqty 2
Bread knivesqty 2
Kitchen tongsqty 2
Measuring cupsqty 2

Cleaning

Waste binsqty 3
Broom
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2

Catering

Groceries

Tips

Confirm registrations and dietary requirements several days before the evening, not at the door. Use the final registration list to prepare table cards and identify any last-minute changes.
Set up the Klaverjas tables before serving refreshments. Place the cards, card holders, scoreboards, score sheets, and pens at each table so players do not have to share equipment.
Open the hall early enough to arrange tables, chairs, tablecloths, and the reception desk before participants arrive. A 30- to 45-minute setup window gives you time to fix missing furniture or power connections.
Prepare coffee, tea, chilled drinks, snacks, and sandwiches before registration starts. Keep refrigerated items cold until serving and place plates, cups, glasses, and serving utensils together in one area.
Supervise the first round instead of leaving immediately after the welcome. Spend the first 10 to 15 minutes checking table assignments, answering rules questions, and showing players where to record scores.

Frequently asked questions

How early should I arrive for a Klaverjas evening?: Arrive at least 45 minutes before participants are expected. This allows time to open the hall, arrange the tables and chairs, set out game materials, and prepare the reception desk.
How many Klaverjas tables do I need?: Plan one table for every four players, then add one extra table if registrations are still changing or you need a spare. Finalise the layout after registrations are confirmed so table cards match the player list.
When should I confirm registrations for Klaverjas?: Send a registration confirmation around 3 to 5 days before the evening. Use that point to collect dietary requirements and finalise the table layout, shopping quantities, and score sheets.
What should be ready at each Klaverjas table?: Prepare the cards, card holders, scoreboard, score sheets, and at least one ballpoint pen at every table before the first round. Put printed rules where players can read them without leaving the table.

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