What to buy for a King's Day walk

A King's Day walk needs more than drinks and orange decorations. You will also need clear route markers, maps, safety equipment, a first aid kit, and supplies for the welcome and care stations. Plan seating and shelter at the start or finish, especially if participants must wait or gather there. This shopping list covers the practical items that are easy to forget until setup day, including power banks, extension cords, waste bins, and cleaning supplies.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 60
Benchesqty 4
Tableclothsqty 6

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Thermos flasksqty 6
Pouring jugsqty 8

Equipment

Coolersqty 6
Portable speakersqty 2
Megaphonesqty 2
Power banksqty 6
Extension cordsqty 4

Sports equipment

Route arrowsqty 80
Route signsqty 30
Traffic conesqty 30
Safety vestsqty 20
Walking mapsqty 100
Clipboardsqty 10
First aid kitsqty 2
Flashlightsqty 10

Decorations

Dutch flagsqty 10
Orange buntingqty 8

Lighting

LED lightsqty 8

Cleaning

Waste binsqty 8
Broom setsqty 3
Cleaning glovesqty 8
Washing-up basinsqty 4

Catering

Groceries
- Still mineral water - 12 bottles
- Sparkling mineral water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Multifruit Juice - 3 packs
- Lemonade syrup - 2 bottles
- Coffee - 4 packs
- Tea bags - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Apples - 60 pieces
- Bananas - 50 pieces
- Mandarins - 50 pieces
- Grapes - 4 tubs
- Muesli bars - 80 pieces
- Currant buns - 60 pieces
- Wholemeal bread - 6 loaves
- Cheese sandwiches - 30 pieces
- Hummus sandwiches - 20 pieces
- Gluten-free rolls - 10 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Orange cookies - 60 pieces
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Hand soap - 3 bottles
- Hand sanitizer - 4 bottles
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 2 packs
- Garbage bags - 3 rolls
- Pedal bin bags - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Coffee filters - 2 packs
- Wooden stirrers - 200 pieces
- Bandages - 3 boxes
- Sterile gauze pads - 2 boxes
- Disinfectant wipes - 2 packs
- Sunscreen - 4 bottles
- Insect repellent - 2 bottles

Tips

Prepare at least one walking map per participating group, plus 10% extra copies for late registrations, lost maps, or route guides.
Use one safety vest for each route guide and place traffic cones at any crossing, narrow section, or other risk noted during the route inspection.
Buy or bring enough reusable cups for the busiest serving period, then add at least 10% extra so used cups do not stop the drinks station.
Pack each participant kit several days before King's Day and keep route arrows, signs, clipboards, and spare markers together so setup does not depend on a last-minute shop.
Charge portable speakers, megaphones, flashlights, and power banks the evening before; bring extension cords only after checking where power is available at the starting location.

Frequently asked questions

What should I buy for a King's Day walk?: You need drinks service items, reusable cups, plates, cutlery, coolers, and thermos flasks, plus route arrows, signs, walking maps, safety vests, and traffic cones. Also prepare first aid, lighting, power banks, waste bins, and cleaning supplies.
How many walking maps do I need for a King's Day walk?: Print one map per participating group or route guide, then add 10% extra. For 80 expected groups, prepare at least 88 maps.
How much extra drinkware should I buy?: Plan enough reusable cups for the busiest serving period and add 10% spare capacity. For 100 cups in active use, bring at least 110 cups so collecting and washing do not interrupt service.
When should I prepare the King's Day walk supplies?: Check the route equipment and participant packs at least 3 days before the walk. Chill drinks the day before, charge electronic equipment that evening, and bring all materials to the venue before setup starts.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.