What you need for a King’s Day parade

A King’s Day parade needs more than orange flags and drinks. You’ll need supplies for the route, clear communication, a serving point and a weather backup. Plan quantities from the final participant list, then add a small reserve for volunteers, late arrivals and damaged items. Buy chilled drinks as close to the start as possible, and check that every powered item can reach a safe outlet before parade day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
High tablesqty 4
Tableclothsqty 8

Equipment

Portable speakersqty 2
Wireless microphonesqty 2
Megaphonesqty 3
Walkie-talkiesqty 10
Power banksqty 6
Extension cordsqty 4
Power stripsqty 4

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 60
Serving plattersqty 12
Serving tongsqty 6

Kitchen

Coolersqty 6
Thermos flasksqty 6
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Measuring cupsqty 2

Decorations

Dutch flagsqty 20
Orange flagsqty 30
Orange garlandsqty 20
Orange ribbonsqty 100
Balloonsqty 150
Balloon pumpqty 2

Lighting

LED lampsqty 8
String lightsqty 6

Traffic safety

Traffic conesqty 30
Crowd barriersqty 12
Reflective vestsqty 20
Route signsqty 16
Directional signsqty 12
Sign basesqty 20
Barrier tapeqty 8

Safety

First aid kitsqty 2
Emergency blanketsqty 6
Flashlightsqty 6
Rain ponchosqty 30

Cleaning

Waste binsqty 12
Broom setsqty 4
Litter pickersqty 4
Bucketsqty 4
Mopsqty 4
Reusable cleaning glovesqty 10

Logistics

Transport cartsqty 3
Storage boxesqty 12
Clipboardsqty 10
Name badge holdersqty 100
Marker pensqty 12
Duct tapeqty 8
Cable tiesqty 200
Scissorsqty 6

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Lemonade syrup - 4 bottles
- Ice cubes - 20 bags
- Coffee - 6 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Stir sticks - 200 pieces
- Napkins - 500 pieces
- Baguettes - 20 pieces
- Mini rolls - 120 pieces
- Butter - 6 packs
- Young cheese - 5 kilos
- Back ham - 4 kilos
- Chicken breast topping - 3 kilos
- Hummus - 12 tubs
- Strawberry jam - 4 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Salsa sauce - 6 jars
- Salted crackers - 8 packs
- Cheese crackers - 8 packs
- Stroopwafels - 10 packs
- Cookies - 10 packs
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 8 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilos
- Carrots - 5 kilos
- Herb cheese - 12 tubs
- Paper straws - 200 pieces
- Sugar packets - 300 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Organic waste bags - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs
- Table place cards - 100 pieces
- Name stickers - 150 pieces
- Pens - 30 pieces
- Printer paper - 2 packs

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Add about 10% extra for guides, traffic controllers and unexpected guests.
Take at least one megaphone for a small parade, or one for every 50 participants on a longer route. Walkie-talkies are useful when guides and traffic controllers cannot see each other.
Allow one reusable cup per person per serving round, plus 10% spare. Bring separate coffee cups, plates and cutlery if food is served at the start or finish.
Use one cooler for roughly 20 to 30 chilled drinks, depending on size. Fill thermos flasks before the parade and keep a kettle available if hot drinks are served at the finish.
Pack route signs, orange ribbons and flags in clearly labelled bags before leaving. Keep power banks, extension cords and power strips together, and bring at least one spare power bank for phones used on route duty.

Frequently asked questions

How many drinks do I need for a King’s Day parade?: Plan two to three drinks per person for the first hour and one per person for every hour after that. Add 10% extra so volunteers and late arrivals are covered.
What food and serving supplies do I need for a parade?: For each serving round, provide one reusable cup per person plus 10% spare. Add plates, cutlery, serving platters and tongs according to the number of people eating, and include coffee cups for hot drinks.
How many megaphones and walkie-talkies are needed?: Use at least one megaphone for a small parade, or one per 50 participants on a larger route. Provide walkie-talkies for the lead guide, rear guide and traffic controllers who need to coordinate during the parade.
When should I buy drinks for King’s Day?: Buy shelf-stable drinks and serving supplies several days in advance. Chill bottled or canned drinks the day before, then top up coolers shortly before participants arrive so they stay cold.

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