What you need for a King’s Day market

A King’s Day market needs more than tables and orange decorations. You’ll need practical supplies for stalls, signage, payments, drinks, serving, power and changing weather. This shopping list covers the items that are easy to overlook, such as stall weights, cable mats, batteries, change and information boards. Buy or reserve the non-food supplies first, then shop for chilled items and drinks close to the market day so they stay usable.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 12
Folding chairsqty 40
High tablesqty 6
Parasolsqty 4
Tableclothsqty 14
Stall weightsqty 24
Clothes racksqty 4
Cratesqty 20

Decorations

Orange pennantsqty 10
Dutch flagsqty 6
Orange balloonsqty 100
Balloon pumpqty 2
Decorative tapeqty 6
Stable numbersqty 12
Information boardsqty 6
Directional signsqty 10
Chalkboardsqty 8
Chalk markersqty 12

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Cable matsqty 8
Coolersqty 6
Cash boxesqty 3
Cash machinesqty 2
Power banksqty 4
Handheld megaphonesqty 2
Flashlightsqty 4
Power stripsqty 4

Lighting

LED light stringsqty 6
LED lampsqty 8
Batteriesqty 24

Tableware

Reusable cupsqty 150
Coffee cupsqty 100
Platesqty 100
Bowlsqty 50
Cutlery setsqty 100
Serving spoonsqty 8
Scissorsqty 6
Serving plattersqty 20
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving tongsqty 8
Ice packsqty 24
Cutting board matsqty 4
Food warmersqty 4
Thermo boxesqty 4
Measuring cupsqty 4

Cleaning

Waste binsqty 10
Dustpan and brushqty 3
Broomqty 3
Floor squeegeesqty 2
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4
Hand sanitizer holdersqty 4
First aid kit
Litter pickersqty 4
Work glovesqty 12

Catering

Groceries
- Coffee - 6 packs
- Tea selection - 200 bags
- Sugar - 2 kilograms
- Sweetener - 1 box
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Alcohol-free beer - 48 bottles
- Beer - 96 bottles
- White wine - 12 bottles
- Rosé - 12 bottles
- Orange juice - 8 liters
- Apple juice - 6 liters
- Ice cubes - 20 kilograms
- Baguettes - 20 pieces
- Mini pistolets - 100 pieces
- Unsalted butter - 2 kilograms
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 2 kilograms
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Eggs - 60 pieces
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Satay sauce - 2 kilograms
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Savory nuts - 6 bags
- Salted sticks - 6 bags
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Sirup waffles - 6 packs
- Cookies - 8 packs
- Mini muffins - 100 pieces
- Herb butter - 12 tubs
- Olives - 4 jars
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 2 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Bread bags - 100 pieces
- Paper gift bags - 100 pieces
Price tagsqty 40
Menu boardsqty 4
Allergen chartqty 4

Tips

Allow at least one stall number, table covering and information sign for each vendor space. Print a few spare signs in case a seller changes position or a sign gets damaged.
Secure every party tent, parasol and market stall with suitable weights before opening. Do not rely on decorative tape or nearby tables to hold structures in place.
Plan power by cable route, not just by appliance. Count the extension cords, power strips and cable mats you need for each powered area, and keep cables covered across walkways.
Prepare the cash setup at least one day ahead. Test the cash machines, charge power banks, and sort enough change into the cash boxes before vendors arrive.
Chill drinks and refrigerated food several hours before opening, using coolers where needed. Buy batteries and test the portable speakers, microphone, LED lamps and light strings before loading the market supplies.

Frequently asked questions

What should I buy for a King’s Day market?: Plan supplies in six groups: stall furniture, decorations, signage, power and lighting, payment equipment, and cups or serving items. For each stall, allow at least one table, one covering, one stall number and enough weights for any tent or parasol.
How many drinks do I need for a King’s Day market?: Use your confirmed visitor and vendor count to calculate the total, then allow two to three drinks per person for the first hour and about one per person for each additional hour. Add extra chilled stock if the forecast is warm, and keep non-alcoholic options available.
When should I buy supplies for a King’s Day market?: Buy or reserve furniture, tents, weights, signage and power equipment at least two weeks before the market. Shop for chilled drinks and refrigerated items one to two days before opening, then chill them several hours in advance.
What do organisers often forget for a King’s Day market?: Common omissions include stall weights, cable mats, spare batteries, power banks, change, reusable cups and clear directional signs. Check these at least 24 hours before setup, when there is still time to replace missing items.

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