What you need for a King's Day game

A King's Day game needs more than sports equipment. You’ll also need a clear setup for registration, refreshments, scoring and prizes, plus shelter and power for an outdoor site. Use the supplied shopping list to prepare the game stations, serving area and announcement point without last-minute trips. Check quantities against your number of players and volunteers, especially reusable cups, drinks, snacks and equipment shared between stations.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 30
High tablesqty 3
Prize table
Registration desk

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Reusable cutleryqty 60
Small bowlsqty 12
Thermos flasksqty 4

Equipment

Portable speaker
Microphone
Extension cordsqty 3
Power stripsqty 3
Coolersqty 4

Sports equipment

Conesqty 24
Hoopsqty 8
Soft ballsqty 12
Tug of war rope
Relay batonsqty 8
Water cups for the gameqty 20
Can toss set
Trash bagsqty 12
Chalkqty 12
Stopwatchqty 3
Measuring tapesqty 3
Scoreboardsqty 6
Barrier tapeqty 4

Game materials

Game cardsqty 100
Pensqty 30
Clipboardsqty 6
Prizesqty 60
Medalsqty 60

Decorations

Orange pennantsqty 6
Orange balloonsqty 100
Balloon pumpqty 2
Tableclothsqty 8

Lighting

LED string lightsqty 4
Battery lanternsqty 4

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Bucketsqty 3
Spongesqty 6
Tea towelsqty 12

Kitchen

Cutting boardsqty 3
Knivesqty 6
Serving tongsqty 6
Ice packsqty 20

Catering

Groceries
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Orange lemonade - 5 bottles
- Apple juice - 4 packs
- Multifruit juice - 4 packs
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Lemonade syrup - 3 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Ice cubes - 6 bags
- Queen's Day cake - 4 pieces
- Mini croissants - 60 pieces
- Mini sausage rolls - 60 pieces
- Currant buns - 40 pieces
- Mini pizzas - 60 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Cheese biscuits - 4 packs
- Snack mix - 4 bags
- Popcorn - 4 bags
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Cheese - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 bottle
- Sandwiches - 80 pieces
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Freezer bags - 2 boxes

Tips

Plan at least one reusable cup per guest, plus 10% extra for breakage, misplaced cups or late arrivals. Keep separate cups available for the water games.
Count game stations before buying or collecting equipment. Each station needs its own cones, scoreboard or game cards where applicable, so teams are not waiting for materials to be passed around.
Allow one table for registration and another for prizes, rather than using the same surface twice. Registration stays busy at the start while the prize table needs to remain accessible during the finish.
Test the portable speaker, microphone, extension cables and power strips at least one day before the event. Outdoor sites often have fewer sockets than expected, and cable runs should be kept away from walking routes.
Buy or collect shelter and cooling supplies before checking the weather on the morning itself. Party tents, cool boxes and thermos flasks are difficult to replace once players and volunteers have arrived.

Frequently asked questions

What do I need for a King's Day game?: You need sports equipment for the stations, game cards, scoreboards, a stopwatch, measuring tapes and marking supplies. Also prepare tables, chairs, a registration point, a prize table, reusable serving items, drinks, snacks, a speaker and shelter.
How many cups and plates do I need for a King's Day game?: Plan one reusable cup and one plate per guest, then add about 10% extra. For 50 guests, that means at least 55 cups and 55 plates, with matching reusable cutlery and serving bowls.
When should I buy the supplies for a King's Day game?: Buy non-food supplies and order prizes at least 1 to 2 weeks ahead. Get drinks and shelf-stable snacks 2 to 3 days before, then chill the drinks and prepare fresh food on the day.
What should I bring if the King's Day game is outdoors?: Bring party tents, cool boxes, thermos flasks, extension cables and power strips, plus all marking and scoring materials. Check the weather 24 hours beforehand and keep a dry storage area for game cards, prizes and serving supplies.

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