What you need for a King’s Day flea market

A King’s Day flea market needs more than tables and items to sell. You will need a clear setup for vendors, payment and refreshments, plus signs that help visitors find the market and parking. Check power access before buying or borrowing coffee machines, kettles, coolers and lighting. Use this list to prepare the physical supplies early, especially tents, tables, price tags and reusable serving items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Market stallsqty 12
Tablesqty 8
Chairsqty 12
Foldable tablesqty 2
Clothes racksqty 4
High tablesqty 4

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 4
Handheld megaphone
Cash register
Payment terminal

Tableware

Reusable cupsqty 180
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Small bowlsqty 12
Serving spoonsqty 6

Decorations

Dutch flagsqty 8
Orange pennantsqty 6
Orange balloonsqty 100
Balloon pumpsqty 2
Tableclothsqty 10
Price tagsqty 300
Directional signsqty 10

Lighting

LED light stringsqty 6
LED lampsqty 8

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Serving tongsqty 4
Bottle openersqty 3
Jerry cansqty 4
Small change traysqty 4
Cash boxqty 2
Cash register rollsqty 4
Pensqty 12
Tapeqty 6
Cable tiesqty 100
Scissorsqty 4
Work glovesqty 8
Storage cratesqty 12
Cable tiesqty 50

Cleaning

Waste binsqty 8
Dustpan and brushqty 3
Broomqty 2
Litter pickersqty 2
Bucketsqty 4
Mopsqty 3
Cleaning glovesqty 8
Toilet brushesqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Spring water - 12 bottles
- Sparkling water - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 5 bags
- Snack mix - 4 bags
- Mini smoked sausages - 5 packs
- Cheese cubes - 3 kilo
- Grapes - 4 kilos
- Apples - 5 kilo
- Cucumbers - 6 pieces
- Cherry tomatoes - 4 trays
- Baguettes - 8 pieces
- Butter - 4 packs
- Young cheese - 2 kilos
- Ham - 1 kilo
- Hummus - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Stirrers - 300 pieces
- Paper straws - 200 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 100 pieces
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Paper shopping bags - 200 pieces
- Labels - 300 pieces
- Cash change - 300 euro

Tips

Allow one market stall or table per confirmed vendor, then keep at least two spare tables available for registration, information or unexpected changes. Confirm the final vendor count before collecting furniture.
Prepare price tags, stall labels and directional signs at least two days before the market. Pack extra labels and markers because prices and stall assignments often change during setup.
Check how many powered points you have before bringing coffee machines, kettles, LED light strings or lamps. Use extension cords and power strips only after confirming they are suitable for outdoor use and protected from rain.
Count reusable cups, coffee cups, plates, cutlery sets and small bowls for the expected food and drink traffic, then add roughly 10% extra. Put serving spoons with the food points rather than leaving them in a general supply box.
Arrange cash handling before opening: bring a cash register, payment terminal and enough change, and withdraw the cash no later than the day before. Keep payment equipment, vendor information and spare signs together at the registration point.

Frequently asked questions

What should I buy for a King’s Day flea market?: Plan for stalls or tables, chairs, price tags, directional signs, cash-handling equipment, coolers and serving supplies. Add tents, extension cords and lighting if the market is outdoors or runs into the evening.
How many tables do I need for a flea market?: Start with one stall or table for every confirmed vendor, plus at least two spare tables. Keep another table for registration or information if vendors need to check in on arrival.
When should I prepare the flea market shopping list?: Make the first list at least two weeks before King’s Day, once the location and expected vendor count are clear. Recheck quantities and buy or borrow missing equipment no later than two days before the market.
How much change do I need for a King’s Day market?: Set aside enough small notes and coins for the first two hours of sales, based on the number of sellers taking cash. Withdraw the change by the day before and separate it from personal money before vendors arrive.

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