What you need for a King’s Day celebration

A King’s Day celebration needs more than orange decorations and drinks. Plan the serving equipment, cooling capacity, coffee supplies, power connections, and weather protection before shopping. For a shared event, reusable plates, bowls, glasses, cutlery, and serving utensils prevent last-minute shortages. Check your guest count first, then add a small reserve for breakage, spills, and unexpected visitors.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 3
Folding tableqty 10
Folding chairqty 100
Bar stoolqty 8
Standing tableqty 8
Buffet tableqty 4
Bar
Barrier postqty 8

Tableware

Reusable plateqty 120
Reusable bowlqty 60
Reusable glassqty 150
Wine glassqty 40
Coffee cupqty 60
Coffee spoonqty 60
Forkqty 120
Knifeqty 120
Serving utensilsqty 12
Coffee potqty 4

Equipment

Cool boxqty 6
Refrigeratorqty 2
Coffee makerqty 2
Kettleqty 2
Sound system
Microphoneqty 2
Speakerqty 2
Extension reelqty 4
Power stripqty 6
Power bankqty 2
Thermosqty 4

Kitchen

Cutting boardqty 4
Chef's knifeqty 4
Serving platterqty 12
Serving tongsqty 8
Measuring cupqty 2
Cooling packqty 20
Aluminum foilqty 2
Food storage containerqty 12

Decorations

Orange buntingqty 12
Dutch flagqty 4
Orange balloonsqty 100
Balloon pumpqty 2
Orange table runnerqty 10
Menu standqty 6
Name badgeqty 120
Arrow signqty 8
Program posterqty 6
Tapeqty 6

Lighting

String lightsqty 6
LED lampqty 12
Lanternqty 8
Batteryqty 24
Flashlightqty 4

Cleaning

Waste binqty 8
Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Cleaning bucketqty 3

Sports equipment

Burlap sackqty 12
Tin can toss
Tug of war rope
Sidewalk chalkqty 12
Conesqty 12

Catering

Groceries
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- 7UP - 6 bottles
- Iced tea - 8 bottles
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- Rosé - 12 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Cider - 24 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Orange juice - 8 packs
- Apple juice - 6 packs
- Ice cubes - 20 kilo
- Lemons - 2 kilos
- Limes - 2 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted peanuts - 4 bags
- Cocktail nuts - 4 bags
- Olives - 6 jars
- Pickles - 4 jars
- Cheese cubes - 5 kilos
- Dry sausage - 3 kilo
- Toast - 12 packs
- Baguettes - 12 pieces
- Herb butter - 12 tubs
- Hummus - 10 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Bell peppers - 4 kilo
- Grapes - 5 kilos
- Apples - 5 kilo
- Oranges - 5 kilos
- Mini sausages - 8 kilo
- Vegetarian meatballs - 4 kilo
- Puff pastry snacks - 8 boxes
- Mini quiches - 6 boxes
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 jars
- Sweet chili sauce - 3 bottles
- Garlic sauce - 3 bottles
- Apple pie - 6 pieces
- Orange tompouces - 120 pieces
- Cookies - 8 packs
- Whipped cream - 6 cans
- Vegan pastries - 12 pieces
- Gluten-free pastries - 12 pieces
- Sandwiches - 120 pieces
- Cream cheese - 3 kilos
- Young cheese - 5 kilos
- Ham - 4 kilos
- Chicken breast topping - 3 kilos
- Vegetarian spread - 3 kilos
- Lettuce - 8 heads
- Tomatoes - 5 kilos
- Cucumber slices - 3 kilo
- Aluminum trays - 100 pieces
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces

Tips

Plan at least one reusable plate, bowl, glass, fork, and knife per guest, plus 10% extra. Add separate wine glasses and coffee cups only if those drinks are on the menu.
Keep drinks cold with cool boxes or a refrigerator arranged before shopping day. Chill the first batch several hours ahead and keep a second batch ready for later in the celebration.
Allow one coffee cup and spoon per expected coffee drinker, and check that you have a coffee maker or coffee pot, kettle, thermos, and enough serving space before the day starts.
For outdoor music, buy or bring an extension reel, power strip, and power bank before setup. Test the sound system, microphone, and speakers at least two hours before guests arrive.
Do not leave weather protection until the last minute: arrange the party tent before the forecast turns uncertain. Match the seating and serving plan with folding tables, chairs, standing tables, or barriers as needed.

Frequently asked questions

How many reusable plates and glasses do I need for King’s Day?: Start with one plate and one glass per guest, then add 10% extra. For 50 guests, that means at least 55 plates and 55 glasses, with additional bowls or wine glasses if those are being used.
When should I chill drinks for a King’s Day celebration?: Chill the first drinks at least 4 hours before guests arrive. Put replacement drinks in cool boxes or the refrigerator as soon as there is room, rather than waiting until the first supply is gone.
What power equipment do I need for outdoor King’s Day music?: Use an extension reel and power strip for the sound system, speakers, and microphone, and keep a power bank available for phones or backup use. Test every connection at least 2 hours before the program begins.
How much extra tableware should I buy?: Allow 10% extra tableware beyond the confirmed guest count. For 30 guests, prepare at least 33 of each frequently used item, especially plates, glasses, forks, and knives.

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