What to buy for a King’s Day bike ride

Use this shopping list to prepare a King’s Day bike ride for riders, volunteers and people at the start and finish. Plan food and drinks for the full group, not only the cyclists: volunteers at traffic posts may be away from the refreshment table for hours. Check bike repair supplies and lighting before shopping, because replacement inner tubes and working pumps are often forgotten. Buy chilled items close to the event and prepare route materials separately so they do not get mixed up with catering supplies.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 40
Bicycle racksqty 8
Registration desk

Tableware

Reusable cupsqty 120
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 40

Kitchen

Thermos flasksqty 6
Coolersqty 6
Serving traysqty 8
Cutting boardsqty 3
Bread knivesqty 3
Serving spoonsqty 6

Equipment

Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Walkie-talkiesqty 8
Power banksqty 4
Mobile phonesqty 4

Sports equipment

Bike pumpsqty 3
Repair kitsqty 3
Spare inner tubesqty 10
Bicycle light setsqty 10
Safety vestsqty 12
Bike flagsqty 6
Helmetsqty 10
Traffic conesqty 20
Barrier tapeqty 4
Conesqty 20
Route card holdersqty 80
Clipboardsqty 6
Markersqty 12
Ballpoint pensqty 20

Lighting

LED lampsqty 8
Light Stripsqty 4

Decorations

Orange pennantsqty 8
Orange balloonsqty 100
Tableclothsqty 6
Route signsqty 24
Arrow stickersqty 60
Start/finish banner
Wristbandsqty 80

Cleaning

Waste binsqty 8
Trash bagsqty 50
Cleaning bucketsqty 3
Cleaning glovesqty 6
Dish brushesqty 3
Microfiber clothsqty 12
Broom setsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 2 tubs
- Still water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 4 crates
- Beer - 6 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Oranges - 8 kilo
- Apples - 6 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Hummus - 10 tubs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Mini sausages - 6 packs
- Cheese cubes - 4 kilo
- Olives - 6 jars
- Baguettes - 20 pieces
- Whole wheat bread - 12 loaves
- Ham - 3 kilos
- Cheese - 4 kilos
- Hummus spread - 2 kilo
- Lettuce - 12 heads
- Tomatoes - 5 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Cookies - 8 packs
- Brownies - 6 boxes
- Ice cubes - 20 kilo
- Paper napkins - 10 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Wet wipes - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Bread bags - 2 boxes
- Bandages - 4 boxes
- Disposable gloves - 4 boxes

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Keep extra water available for volunteers and anyone delayed on the route.
Allow one sandwich and one snack per rider, plus one additional portion for every five people. Buy dietary alternatives after registration closes, when you know the collected requirements.
Prepare at least one repair kit and one pump for each main route checkpoint, with spare inner tubes matching the bicycle wheel sizes most participants use. Test the pumps before event day.
Count one reusable cup, plate and cutlery set per serving, then add 10% extra for lost or dropped items. Bring separate coffee cups and enough thermos flasks for the start and finish areas.
Check lights, power banks and extension cords the day before, not at setup time. Charge power banks overnight and pack LED lamps for any early, late or shaded parts of the route.

Frequently asked questions

How much food do I need for a King's Day bike ride?: Plan one sandwich and one snack per participant, then add 10% extra. Include separate portions for volunteers and dietary requirements rather than relying on the main food supply.
How many drinks should I buy for a bike ride?: Allow two to three drinks per person for the first hour and one additional drink per person for every later hour. Add extra water for volunteers working at traffic posts and checkpoints.
How many spare inner tubes do I need?: Start with at least one spare inner tube for every 10 riders, plus one repair kit and pump at each main checkpoint. Buy tubes in the wheel sizes represented by the registered bikes.
When should I buy food and chill the drinks?: Buy fresh sandwiches and other perishable food one day before the ride, or on the morning itself if preparation time allows. Chill drinks overnight and move them into coolers shortly before setup.

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