What you need for a karaoke night

A karaoke night needs more than songs and microphones. You will need enough seating, serving ware, drinks, snacks and reliable connections for the laptop, projector and speakers. Plan the technical equipment early, then check every cable, battery and remote before guests arrive. This shopping list also covers the easy-to-miss items that keep the buffet, registration table and singing area running smoothly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 70
Tablesqty 8
High tablesqty 4
Coat racksqty 2
Waste binsqty 4

Tableware

Reusable cupsqty 80
Coffee cupsqty 30
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 8
Serving traysqty 6

Equipment

Karaoke set
Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphonesqty 3
Microphone standsqty 2
Audio mixer
Extension cordsqty 3
Power stripsqty 6
HDMI cablesqty 2
Audio cablesqty 4
Remote controlsqty 2
Batteriesqty 12

Lighting

LED light setsqty 4
Cable traysqty 6

Decorations

Karaoke banner
Balloonsqty 100
Tableclothsqty 8
Direction signsqty 8

Kitchen

Coolersqty 3
Ice cube traysqty 3
Bottle openersqty 3
Serving tongsqty 4

Cleaning

Broom setsqty 2
Mopsqty 2
Bucketsqty 2
Dustpan and brushqty 2

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Lemons - 8 pieces
- Ice cubes - 10 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salty sticks - 4 bags
- Popcorn - 5 bags
- Mixed nuts - 4 bags
- Mini cheese straws - 4 packs
- Mini spring rolls - 4 packs
- Cucumber - 6 pieces
- Bell peppers - 8 pieces
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 30 pieces
- Hummus - 6 tubs
- Garlic sauce - 3 bottles
- Sweet chili sauce - 3 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Napkins - 400 pieces
- Paper straws - 100 pieces
- Garbage bags - 30 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Rubber gloves - 4 pairs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes
- Name stickers - 100 pieces
- Pens - 20 pieces

Tips

Allow about 2–3 drinks per guest for the first hour, then one drink per person per hour; chill them at least 4 hours before doors open.
Provide one reusable cup per guest plus 10% extra, and keep separate coffee cups, plates, cutlery and serving platters ready for the buffet.
Check the karaoke setup 24 hours beforehand: test the laptop, projector, screen, speakers, mixer and both microphones together rather than separately.
Bring at least two spare batteries for each wireless microphone and pack extension reels, power strips, HDMI cables and audio cables in one clearly labelled box.
Set out one waste bin near the drinks point and another near the food table; add tablecloths, a banner and lighting before guests arrive so cables do not get moved later.

Frequently asked questions

What drinks and cups do I need for a karaoke night?: Plan 2–3 drinks per person for the first hour and one per person for every additional hour. Buy one reusable cup per guest plus 10% spare, and provide coffee cups separately if you will serve hot drinks.
How many microphones do I need for karaoke?: Two wireless microphones cover duets and group songs without requiring guests to share one mic. Keep at least two spare batteries per microphone and test the range in the room before the event.
What cables are needed for a karaoke setup?: Have HDMI cables for the laptop-to-projector connection, audio cables for the sound system and mixer, plus extension reels and power strips. Check all connections at least 24 hours before the karaoke night.
When should I buy and prepare the karaoke night shopping list?: Buy drinks, disposable or reusable serving items and decorations 2–4 days beforehand. Check technical equipment and batteries 24 hours before, then chill drinks and set up the buffet on the event day.

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