What to Buy for a Karaoke Night

A karaoke night needs more than songs and microphones. Plan drinks, snacks, serving supplies and enough tableware for the full guest list, then keep practical backups ready for the equipment. Ice, batteries, extension cords and tape are easy to overlook and difficult to replace once guests arrive. Use this shopping list alongside your karaoke setup so the bar, buffet and singing area are ready before the first song starts.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 45
Bar stoolsqty 4

Equipment

Karaoke set
Speakersqty 2
Wireless microphonesqty 2
Microphone standsqty 2
Laptop
Monitor screen
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 3
Gaffer tapeqty 2
Spare batteriesqty 12

Lighting

Mood lightingqty 4
String lightsqty 3

Decorations

Balloonsqty 50
Music decor
Welcome sign
Tableclothsqty 6

Tableware

Drinking glassesqty 50
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 30

Kitchen

Serving traysqty 6
Small bowlsqty 8
Tongs and serving spoonsqty 6
Coolersqty 3
Ice cube traysqty 4

Catering

Groceries
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Bitter lemon - 2 bottles
- Ice tea - 3 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 six-packs
- White wine - 6 bottles
- Red wine - 4 bottles
- Prosecco - 3 bottles
- Tonic - 2 bottles
- Ginger beer - 2 bottles
- Lemons - 10 pieces
- Limes - 10 pieces
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Snack nuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 2 kilogram
- Grapes - 2 kilogram
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Hummus - 6 tubs
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Mini pizzas - 50 pieces
- Vegetarian snacks - 40 pieces
- Bitterballen - 60 pieces
- Garlic sauce - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 jar
- Ice cubes - 8 bags
- Napkins - 200 pieces
- Paper straws - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 2 packs
- Hand soap - 3 bottles

Cleaning

Cleaning glovesqty 4
Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Waste binsqty 4

Other

Registration list
Pensqty 6
Singing listsqty 50
Wristbandsqty 50

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Chill the drinks before guests arrive and keep extra ice available for the bar.
Allow one plate, one glass and one cutlery set per guest, plus at least 10% extra. Put serving trays, bowls and serving utensils out before the snacks are opened.
Buy or bring spare batteries for every wireless microphone, with one complete replacement set per microphone. Test the microphones and screen before guests arrive rather than during the first song.
Count the power points near the karaoke area before setup. Bring extension cords, power strips and gaffer tape, and tape down cables where people will walk.
Prepare a separate backup bag for the laptop connection: HDMI cable, extension cord and batteries. Keep it beside the karaoke equipment so a missing cable does not delay the programme.

Frequently asked questions

How many drinks do I need for a karaoke night?: Plan two to three drinks per person for the first hour, followed by one drink per person for every extra hour. Add water and allow about 10% extra for unexpected guests or heavier consumption.
How much food should I buy for karaoke night?: For a snack-style evening, prepare around 6 to 8 bite-sized pieces per person for the first two hours, then add 2 to 3 pieces per person for each extra hour. Buy at least 10% extra if people will not have a full meal.
What should I bring as karaoke equipment backups?: Bring one spare battery set per wireless microphone, plus a backup HDMI cable, extension cord and power strip. Test all connections at least 60 minutes before guests arrive.
When should I buy and chill drinks for karaoke night?: Do the main shopping one day before the event when possible, then chill drinks at least 4 hours before guests arrive. Prepare ice and coolers on the day so the bar is ready during setup.

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