What to Buy for a Karaoke Night

A karaoke night needs more than songs and microphones. Plan drinks for the first hour, easy-to-serve snacks, enough glasses and plates, and the cables and batteries that are easy to overlook. This shopping list also covers practical serving equipment, coffee supplies and safe cable setup. Check the final guest count before buying food, then chill drinks and test every microphone before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 60
Bar stoolsqty 4
Coat rack

Equipment

Karaoke laptop
Karaoke screen
Speakersqty 2
Wireless microphonesqty 3
Microphone standsqty 2
Mixer
HDMI cablesqty 2
Audio cablesqty 4
Extension cordsqty 6
Power stripsqty 4
Cable matsqty 6
Spare batteriesqty 12

Tableware

Drinking glassesqty 70
Wine glassesqty 30
Coffee cupsqty 30
Platesqty 70
Cutlery setsqty 70
Serving bowlsqty 10
Serving plattersqty 8
Serving spoonsqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Ice containersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3
Potholdersqty 4

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 8
LED tealight holdersqty 20
Welcome sign
Number cardsqty 80
Pensqty 20
Tapeqty 4
Scissorsqty 3

Lighting

LED string lightsqty 4
LED spotlightsqty 2

Cleaning

Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Beer - 96 bottles
- Alcohol-free lager - 24 bottles
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Ice cubes - 12 bags
- Baguettes - 8 pieces
- Cream cheese - 6 tubs
- Hummus - 6 tubs
- Young cheese - 2 kilograms
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Snacks - 4 bags
- Salsa - 4 jars
- Garlic sauce - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mini frikandels - 150 pieces
- Mini cheese soufflés - 150 pieces
- Vegetarian mini snacks - 100 pieces
- Puff pastry snacks - 100 pieces
- Brownies - 60
- Cookies - 4 packs
- Napkins - 300 pieces
- Cocktail sticks - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable kitchen gloves - 2 boxes
- Trash bags - 4 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs

Tips

Buy two to three drinks per person for the first hour, then add one drink per person for each additional hour. Include water as well as alcoholic and non-alcoholic options.
Plan roughly four to six snack portions per guest if food is served separately from the main meal. Use serving bowls, platters and spoons so the buffet does not depend on shared packets.
Count one drinking glass per guest plus at least 10% extra. Add wine glasses, coffee cups, plates and cutlery only in the quantities your menu requires.
Pack one spare set of batteries for every wireless microphone, and bring backup HDMI and audio cables. These are commonly discovered missing during the final equipment check.
Allow at least 60 minutes before arrival for equipment setup and sound testing. Keep extension cords, power strips and cable mats together so cables do not cross walking routes.

Frequently asked questions

How much food do I need for a karaoke night?: For snacks, allow four to six portions per guest when there is no full meal. If catering is provided, plan two to three snack portions per person alongside it and confirm dietary requirements at least 3 days before the event.
How many drinks should I buy for karaoke night?: Buy two to three drinks per person for the first hour, then one additional drink per person for every following hour. Include water and non-alcoholic choices, and chill the first supply at least 2 hours before guests arrive.
What karaoke equipment should I bring?: Bring a laptop, screen, speakers, mixer, two microphones, stands, HDMI and audio cables, extension cords, power strips and cable mats. Pack spare batteries and test the full setup at least 60 minutes before the start time.
How many glasses and plates do I need for a karaoke party?: Start with one glass and one plate per guest, then add 10% extra for breakage and replacements. Set out coffee cups and wine glasses only if those drinks are on the menu, and count cutlery sets to match the number of meals served.

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