What You Need for a Karaoke Night

A karaoke night needs more than songs and microphones. Plan drinks, snacks, serving supplies, power connections, and a reliable backup for the music and equipment. This shopping list covers the practical items for setting up the karaoke screen, console, speakers, microphones, buffet, and drinks station. Check quantities against your final guest list, and arrange borrowed or rented equipment several days before the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 55
Buffet tablesqty 2
Stoolsqty 4

Tableware

Reusable glassesqty 70
Coffee cupsqty 30
Platesqty 70
Cutlery setsqty 70
Serving plattersqty 8
Serving tongsqty 4

Equipment

Karaoke screen
Karaoke console
Wireless microphonesqty 2
Speakersqty 2
Microphone standsqty 2
Extension cordsqty 4
Power stripsqty 4
Spare batteriesqty 8
Laptop
USB stickqty 2

Kitchen

Coolersqty 3
Ice containersqty 2
Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Cutting boardsqty 2
Knivesqty 4

Decorations

Buntingqty 8
Balloonsqty 80
Balloon pump
Tableclothsqty 6
Song request formsqty 100
Pensqty 12

Lighting

LED string lightsqty 4
Spotlightsqty 2

Cleaning

Bucketsqty 2
Mopsqty 2
Broom
Dustpan and brushqty 2
Waste binsqty 4

Catering

Groceries
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sprite - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Ice cubes - 10 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Snack mix - 3 bags
- Popcorn - 3 bags
- Peanuts - 2 bags
- Cashews - 2 bags
- Olives - 3 jars
- Cucumber - 4 pieces
- Cherry tomatoes - 3 trays
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 30 pieces
- Mini wraps - 6 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 2 kilos
- Ham - 1 kilo
- Chicken breast - 1 kilo
- Vegetarian slices - 1 kilo
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Straws - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Cleaning wipes - 2 packs
- Hand soap - 3 bottles

Tips

Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Include water as well as other drinks, and chill everything before guests arrive.
Prepare one reusable glass, plate, cutlery set, and coffee cup per guest, plus 10% extra. Extra serving bowls and tongs prevent queues when snacks are replenished.
Check the karaoke setup at least one day ahead: test both wireless microphones, the screen, speakers, console, laptop, and USB stick. Keep spare batteries ready rather than buying them during the evening.
Count your available power points before setup. Bring enough extension cables and power strips to connect the screen, console, speakers, laptop, and chargers without daisy-chaining unsafe connections.
Set aside a clear table for song sign-ups and keep the offline song list ready. Guests often start choosing songs immediately, so do not leave the sign-up materials or microphone stands until the last minute.

Frequently asked questions

How many drinks do I need for a karaoke night?: Plan on two to three drinks per person for the first hour, followed by one drink per person for every additional hour. Add water for the full guest count and chill the drinks several hours beforehand.
What karaoke equipment do I need for a party?: You need a karaoke screen, console, two wireless microphones, speakers, microphone stands, power cables, and a music source such as a laptop or USB stick. Test the complete setup at least 24 hours before the event.
How many plates and glasses should I buy for karaoke night?: Provide one plate, glass, cutlery set, and coffee cup per guest, then add around 10% spare. For 30 guests, that means 33 of each basic serving item.
When should I arrange karaoke equipment?: Reserve or borrow the karaoke equipment at least one week before the evening. Test the microphones, screen, speakers, cables, and offline songs no later than the day before.

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