What to Buy for a Judo Tournament

A judo tournament needs more than mats and medals. You need equipment for each competition area, supplies for officials and volunteers, and enough food, drinks and tableware for the full day. Use the confirmed participant list and match schedule to calculate quantities before shopping. Check borrowed equipment early, especially scales, scoreboards, clocks, microphones and extension cords, because replacements are difficult to arrange at short notice.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Judo matsqty 120
Mat edgesqty 24
Scoreboardsqty 6
Game clocksqty 6
Red judo beltsqty 12
White judo beltsqty 12
Weighing scalesqty 2
Whistlesqty 8
Stopwatchesqty 8
Decorative ribbonsqty 20
First aid kitsqty 2

Furniture

Tablesqty 12
Chairsqty 60
Benchesqty 8
Clothes racksqty 4
Waste binsqty 8
Party tentsqty 2

Equipment

Laptopqty 2
Printer
Extension cordsqty 6
Power stripsqty 6
Sound system
Microphonesqty 2
Speakersqty 2
Coolersqty 4
Thermos flasksqty 6

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Pliersqty 6
Ice packsqty 20

Decorations

Tournament bannersqty 4
Welcome sign
Wayfinding signsqty 8
Tableclothsqty 12
Medal tablesqty 2

Lighting

LED lightsqty 6
Batteriesqty 24

Cleaning

Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Microfiber clothsqty 20
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilograms
- Sweetener - 1 box
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon - 6 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sandwiches - 180 pieces
- Wholemeal bread - 6 loaves
- Cheese - 4 kilogram
- Ham - 3 kilograms
- Chicken breast - 2 kilogram
- Hummus - 12 tubs
- Jam - 6 jars
- Peanut butter - 4 jars
- Butter - 2 kilograms
- Cucumber - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Bell peppers - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Mandarins - 5 kilograms
- Yogurt - 6 kilogram
- Muesli - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Rice cakes - 6 packs
- Muesli bars - 120 pieces
- Cookies - 8 packs
- Currant buns - 80 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Bandages - 4 boxes
- Sports tape - 12 rolls
- Cold compresses - 12 pieces

Paper goods

Participant badgesqty 150
Officials' badgesqty 30
Match cardsqty 300
Participant listsqty 20
Pool schedulesqty 30
Rulesqty 40
Program leafletsqty 180
Pensqty 40
Markersqty 12
Clipboardsqty 12
Printer paperqty 500
Tapeqty 8
Duct tapeqty 6
Name stickersqty 200
Envelopesqty 40

Prizes

Gold medalsqty 30
Silver medalsqty 30
Bronze medalsqty 60
Certificatesqty 150
Reusable cupsqty 6
Prize bagsqty 150

Safety

Safety vestsqty 12
Flashlightsqty 4
Emergency exit signsqty 6
Cable matsqty 12

Tips

Count one complete scoring setup per competition area: scoreboard, game clock, red and white belts, whistle and stopwatch. Add one spare whistle and stopwatch for the officials’ table.
Plan drinking water for the whole tournament day, not just the breaks. Fill the coolers before doors open and keep separate supplies for competitors, officials and volunteers.
Buy disposable essentials only after checking what can be reused. Reusable cups, coffee cups, plates and cutlery need a washing or collection point so they do not disappear between matches.
Keep at least two stocked first aid kits in clearly marked places: one beside the mats and one near the entrance or changing area. Check contents before the tournament morning.
Test the laptop, printer, microphones and speakers together at least one day before the event. Bring the required extension cords and power strips, and print spare race cards and participant badges before setup starts.

Frequently asked questions

What equipment do I need for a judo tournament?: For each competition area, prepare judo mats with mat edges, a scoreboard, game clock, red and white belts, and an official’s whistle. Also arrange weighing scales, stopwatches, first aid kits and backup power and sound equipment before setup day.
How many judo mats do I need for a tournament?: The number depends on how many matches must run at the same time. Use one complete mat area per simultaneous competition area, then add enough mat edges to secure every area and allow safe movement around them.
How much food and drink should I buy for a judo tournament?: Base the order on the final participant, official and volunteer count, plus the expected event duration. Have drinks available throughout the day, with coffee supplies and catering ready before the first matches rather than relying on a late refill.
What should I prepare for the officials’ table?: Set up a table and chairs with the laptop, printer, race cards, participant badges, scoreboards, clocks, stopwatches and spare stationery. Test the equipment at least 24 hours beforehand and keep printed backups ready for schedule changes.

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