Caravan maneuvering competition checklist

A caravan maneuvering competition needs more than a marked-out course and a start signal. You need a suitable venue, a clear format, trained judges, traffic control and enough time to inspect every caravan and tractor before the first run. This checklist puts the work in a sensible order, from permits and registration through to course setup, catering and prize-giving. Use it to avoid the details that are often left until the last day, such as start orders, spare wheel chocks, weather cover and reliable timing equipment.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the competition format
2 people
Reserve competition venue
Check permits
Check insurance
Create registration form
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Set the start order
2 people
Assign judges
Book traffic controllers
Order prizes and cups
Send participant information
Print race rules
Check the weather forecast
Do the shopping
2 people
Gather competition materials
2 people
Check caravans and tractors
2 people
Inspect venue
2 people
Cordon off the area
3 people
Set out the maneuvering course
4 people
Place the start and finish sign
2 people
Set up the jury tables
2 people
Set up registration desk
2 people
Set up catering
3 people
Chill drinks
2 people
Test sound system
2 people
Conduct a safety check
3 people

Event

Receive participants
3 people
Register participants
2 people
Check driver’s licenses
2 people
Explain the competition rules
2 people
Guide the tasting round
4 people
Run the competition round
6 people
Record split times
2 people
Serve break snacks
2 people
Refill drinks
2 people
Check score sheets
2 people
Guide the final round
5 people
Calculate the result
2 people
Handle prize ceremony
3 people
See off the audience and participants
2 people

Aftercare

Dismantle the competition grounds
4 people
Clear away furniture
3 people
Collect waste
3 people
Wash dishes
2 people
Clean the catering area
2 people
Clean the venue
3 people
Return borrowed materials
2 people
Archive competition data

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Jury tablesqty 2
Registration desk
Waste binsqty 6

Equipment

Stopwatchesqty 4
Megaphone
Mobile sound system
Extension cordsqty 4
Power stripsqty 3

Sports equipment

Traffic conesqty 40
Bollardsqty 24
Barrier tapeqty 6
Plastic obstaclesqty 12
Measuring tapesqty 3
Chalkqty 6
Conesqty 20
Parking blocksqty 8
Flagsqty 10
Spare wheel chocksqty 6

Tableware

Reusable cupsqty 100
Coffee cupsqty 80
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving spoonsqty 6

Lighting

LED lampsqty 6
String lightsqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Safety vestsqty 12
Work glovesqty 8

Registration

Scoreboardsqty 2
Score sheetsqty 100
Pensqty 30
Clipboard foldersqty 10
Bib numbersqty 40
Wristbandsqty 100

Decorations

Start sign
Finish sign
Directional signsqty 12
Competition flagsqty 6
Prize display

Cleaning

Broom setsqty 3
Litter pickersqty 3
Washing-up tubsqty 3
Cleaning clothsqty 20
Hand soap dispensersqty 3

Prizes

Cupsqty 3
Medal ribbonsqty 10
Gift vouchersqty 3

Catering

Groceries

Tips

Set the format before opening registration: decide the number of rounds, scoring method, time limits and penalties, then print the rules so every participant and judge uses the same criteria.
Inspect the venue at least one day before the competition. Measure the course, check turning space and ground conditions, and position cones, bollards, barriers and plastic obstacles without blocking emergency access.
Create the start order after registrations close, allowing extra time for late arrivals and equipment checks. Send each participant the arrival time, parking instructions, rules and any required caravan or tractor details.
Prepare a separate timing and judging station with stopwatches, jury tables, printed rules and a backup timing method. Test the megaphone or sound system before competitors arrive, especially if the course is spread out.
Plan the catering around the schedule rather than the other way around. Set up coffee machines, kettles, coolers and thermos flasks before registration, and place reusable cups, plates, cutlery and waste bins where queues will not cross the course.

Frequently asked questions

How far in advance should I organise a caravan maneuvering competition?: Start venue, permit and insurance checks at least 8 to 12 weeks before the event. Open registration once the format and safety arrangements are confirmed, then send final participant information 7 to 10 days before the competition.
How long does a caravan maneuvering competition take?: Allow roughly 10 to 15 minutes per competitor for briefing, positioning, the maneuvering run and judging. Add at least 60 minutes for registration and inspection, plus 30 to 45 minutes for final scoring and prizes.
What safety equipment is needed for a caravan maneuvering competition?: Use traffic cones, bollards, barrier tape, flags, parking blocks and spare wheel chocks to separate the course from spectators and parked vehicles. Set up the cordon before competitors arrive and book traffic controllers when vehicle movements cannot be managed by the organisers alone.
How many judges do I need for a caravan maneuvering competition?: Use at least two judges for a small competition: one to assess the maneuver and one to record time, penalties and results. Add a third official when the course has limited visibility or more than 20 competitors are expected.

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