What to buy and bring for a Jamboree

A Jamboree needs more than food and drinks. You’ll need supplies for registration, shared meals, games, communication, weather changes, and keeping participants moving between activities. Plan quantities from your final participant list, then add a small buffer for unexpected arrivals and spills. Do the main shop before the event day, chill drinks in time, and check that reusable tableware, power equipment, and first-aid supplies are ready before volunteers arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 12
Folding chairsqty 120
Buffet tablesqty 4
Registration desk
High tablesqty 6

Tableware

Reusable platesqty 130
Reusable bowlsqty 130
Reusable cupsqty 180
Mugsqty 100
Reusable cutleryqty 150
Serving spoonsqty 8
Scissorsqty 6

Catering

Coolersqty 8
Thermos flasksqty 8
Coffee machinesqty 3
Kettlesqty 3
Food warmersqty 4
Cutting boardsqty 8
Kitchen knivesqty 8
Serving plattersqty 12
Serving tongsqty 8
Bread basketsqty 6
Groceries
- Whole wheat bread - 24 loaves
- White candy dots - 120 pieces
- Whole Wheat Rolls - 80 pieces
- Wraps - 120 pieces
- Unsalted butter - 2 kilos
- Semi-skimmed spread - 2 kilo
- Young cheese - 5 kilos
- Boiled ham - 4 kilos
- Chicken breast topping - 3 kilos
- Vegetarian slices - 3 kilos
- Hummus - 2 kilos
- Peanut butter - 6 jars
- Fruit sprinkles - 4 packs
- Jam - 6 jars
- Herb cream cheese - 2 kilos
- Butter lettuce - 12 pieces
- Cucumbers - 20 pieces
- Tomatoes - 8 kilo
- Bell peppers - 5 kilos
- Carrots - 5 kilos
- Corn - 12 cans
- Pickles - 6 jars
- Apples - 15 kilo
- Bananas - 12 kilo
- Grapes - 8 kilos
- Mandarins - 10 kilos
- Watermelons - 4 pieces
- Yogurt - 12 liters
- Muesli - 4 kilos
- Oat bars - 130 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted pretzels - 8 bags
- Popcorn - 8 bags
- Cookies - 12 packs
- Muesli bars - 130 pieces
- Chocolate bars - 100 pieces
- Marshmallows - 6 bags
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Sambal - 2 jars
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Garlic powder - 2 jars
- Sugar - 3 kilos
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Hot chocolate - 6 packs
- Milk - 20 liters
- Oat milk - 8 liters
- Hot chocolate - 20 liters
- Apple juice - 20 liters
- Orange juice - 20 liters
- Cola - 24 liters
- Cola Zero - 24 liters
- Soda - 18 liters
- Ice tea - 18 liters
- Spa Blue - 120 liters
- Sparkling mineral water - 24 liters
- Lemons - 3 kilos
- Ice cubes - 20 kilo
- Coffee milk - 6 packs
- Stirrers - 500 pieces
- Paper napkins - 800 pieces
- Baking paper - 4 rolls
- Plastic wrap - 4 rolls
- Disposable gloves - 4 boxes
- Dish soap - 4 bottles
- Dishwasher tablets - 2 boxes
- Sponges - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand sanitizer - 8 bottles
- Hand soap - 6 bottles
- Trash bags - 150 pieces
- Pedal bin liners - 100 pieces
- Aluminum foil - 4 rolls
- Freezer bags - 4 boxes
- Allergy-free sandwiches - 20 pieces
- Gluten-free wraps - 12 pieces
- Lactose-free milk - 6 liters

Equipment

Portable speakersqty 2
Microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
Walkie-talkiesqty 10
Megaphonesqty 2

Sports equipment

Footballsqty 6
Volleyballqty 4
Tug-of-war ropesqty 3
Conesqty 40
Hoopsqty 12
Relay batonsqty 12
Blindfoldsqty 20
Water balloonsqty 300
Game cardsqty 12
Flashlightsqty 20

Decorations

Buntingqty 12
Balloonsqty 100
Tableclothsqty 12
Name badgesqty 130
Wristbandsqty 130
Wayfinding signsqty 12
Markersqty 24
Tapeqty 12
Ropeqty 4
Trophiesqty 12

Lighting

LED lampsqty 12
String lightsqty 8
Battery lanternsqty 8

Kitchen

Washing-up basinsqty 4
Draining racksqty 4
Kitchen tongsqty 6
Aluminum foilqty 4
Food storage containersqty 12

Cleaning

Broom setsqty 4
Trash binsqty 10
Bucketsqty 6
Mopsqty 6
Work glovesqty 12

Safety

First aid kitsqty 2
Emergency blanketsqty 10
Flashlights for supervisionqty 6
Barrier tapeqty 4
Fire extinguishersqty 2

Tips

Use the confirmed participant list to calculate meals and drinks, then add about 10% extra portions for late additions, seconds, and damaged food. Keep dietary requirements separate and clearly labelled before lunch is served.
Buy or pack drinks at least one day ahead so coolers can be filled and everything chilled before registration starts. For the first hour, allow roughly two to three drinks per person, then adjust for weather and activity levels.
Count reusable plates, bowls, cups, mugs, and cutlery against the highest simultaneous meal count, not the total number of participants. A practical buffer is 10% extra, especially when there are several food stations.
Prepare a separate equipment box for extension cords, power strips, power banks, walkie-talkies, and megaphones. Test powered equipment and charge walkie-talkies and power banks the evening before, rather than during setup.
Pack weather and serving supplies together with the food plan: coolers for cold items, thermos flasks for hot drinks, serving utensils, cutting boards, knives, and food warmers. Keep a backup indoor or covered serving area ready if the forecast changes.

Frequently asked questions

How much food should I buy for a Jamboree?: Base the shopping list on the confirmed participant count and planned meals, then add about 10% extra portions. Separate dietary-requirement meals before shopping so they are not treated as last-minute substitutions.
How many drinks do I need for a Jamboree?: For the first hour, plan roughly two to three drinks per person, then add more for a hot day or a full-day programme. Chill the main supply at least overnight and keep reserve drinks in coolers.
How many reusable plates and cups are needed?: Count the largest number of people who will eat or drink at the same time and add 10% extra. If lunch and snacks use separate serving points, count tableware for each point so supplies do not run out during changeover.
When should I prepare Jamboree equipment?: Complete the main shopping and equipment check at least one day before the Jamboree. Charge walkie-talkies and power banks, test speakers and microphones, and pack registration and serving supplies before volunteers arrive.

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