What you need for Internationalization Day

Use this shopping list to prepare an Internationalization Day with cultural booths, workshops, talks and shared catering. The 57 listed items cover the practical basics, from reception furniture and buffet service to projectors, microphones and kitchen equipment. Plan quantities from your registration list rather than estimating from the room size. Check dietary requirements, cold storage and tableware stock before placing orders, because these are easy to overlook and difficult to fix on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 18
Chairsqty 120
High tablesqty 6
Reception desk
Buffet tablesqty 4
Clothes racksqty 2

Tableware

Dinner platesqty 130
Dessert platesqty 130
Glassesqty 150
Coffee cupsqty 80
Mugsqty 50
Forksqty 130
Knivesqty 130
Spoonsqty 130
Serving spoonsqty 20

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 8
Serving plattersqty 18
Serving trays with lidsqty 10
Pitchersqty 10
Thermos flasksqty 8
Corkscrewsqty 4
Kitchen tongsqty 8

Equipment

Laptopsqty 4
Projectorsqty 2
Projection screensqty 2
Wireless microphonesqty 3
Speakersqty 4
Mixing consolesqty 2
Extension cordsqty 8
Power stripsqty 8
USB sticksqty 4
Presentation clickersqty 2
Coolersqty 6
Food warmersqty 6

Decorations

Country flagsqty 30
World mapqty 2
Tableclothsqty 18
Paper garlandsqty 12
Balloonsqty 150
Name card holdersqty 30
Flower arrangementsqty 8
Photo backdrop

Lighting

String lightsqty 8
LED table lampsqty 12
Extension cordsqty 4

Sports equipment

World gamesqty 8
Skipping ropesqty 10
Soft ballsqty 10

Cleaning

Waste binsqty 12
Washing-up tubsqty 4
Cleaning bucketsqty 4
Mopsqty 4
Dustpan and brushqty 4
Cleaning glovesqty 10

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea selection - 200 bags
- Herbal tea - 50 bags
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Milk - 8 liters
- Oat milk - 6 liters
- Lemons - 12 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Apples - 60 pieces
- Bananas - 50 pieces
- Grapes - 6 kilograms
- Mandarins - 50 pieces
- Cucumbers - 12 pieces
- Carrots - 5 kilograms
- Cherry tomatoes - 4 kilograms
- Bell peppers - 30 pieces
- Red onions - 2 kilograms
- Garlic - 10 bulbs
- Coriander - 10 bunches
- Parsley - 8 bunches
- Mint - 6 bunches
- Ginger - 1 kilogram
- Lemongrass - 12 stalks
- Rice - 8 kilograms
- Couscous - 4 kilograms
- Pasta - 5 kilogram
- Noodles - 4 kilogram
- Chickpeas - 20 cans
- Kidney beans - 16 cans
- Lentils - 12 cans
- Diced tomatoes - 24 cans
- Coconut milk - 18 cans
- Vegetable stock - 4 boxes
- Olive oil - 4 liters
- Sunflower oil - 3 liters
- Soy sauce - 3 bottles
- Chili sauce - 3 bottles
- Sambal - 4 jars
- Curry powder - 500 grams
- Cumin - 300 grams
- Paprika Powder - 300 grams
- Turmeric - 250 gram
- Cinnamon - 200 grams
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Olives - 12 jars
- Hummus - 20 containers
- Peanut butter - 4 jars
- Tahini - 3 jars
- Crackers - 12 packs
- Baguettes - 20 pieces
- Wraps - 12 packs
- Gluten-free crackers - 4 packs
- Vegan spreadable cheese - 8 tubs
- Feta - 3 kilograms
- Yogurt - 5 kilograms
- Eggs - 60 pieces
- Flour - 4 kilograms
- Baking powder - 6 sachets
- Honey - 3 jars
- Dates - 3 kilogram
- Dried apricots - 2 kilograms
- Raisins - 2 kilograms
- Mixed nuts - 2 kilograms
- Nut-free cereal bars - 100 pieces
- Chocolate cookies - 10 packs
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 80 pcs
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Paper towels - 12 packs

Tips

Plan one reception desk and enough chairs for every registered participant, then add a small buffer for late arrivals. Use high tables and clothes racks only where the programme or cultural booths require them.
For a seated meal, provide one dinner plate, dessert plate, glass, fork, knife and spoon per guest, plus at least 10% extra. Count coffee cups and mugs separately if coffee and tea are served in different areas.
Order serving equipment for each buffet or cultural booth, including serving spoons, platters, trays with lids, pitchers and kitchen tongs. Keep cutting boards, chef’s knives and mixing bowls separate from guest tableware.
Match presentation equipment to the programme: allow one laptop, projector and projection screen for each active workshop or presentation room. Test wireless microphones, speakers and mixing consoles together before guests arrive.
Reserve thermos flasks for drinks that must remain available between sessions, and check corkscrews, cold storage and first-aid supplies at least 48 hours before the event. Replacing small missing items on the day is harder than adding them to the order.

Frequently asked questions

How much tableware do I need for Internationalization Day?: Start with one dinner plate, dessert plate, glass, fork, knife and spoon per registered guest, then add 10% extra. For coffee service, count one coffee cup or mug per person per serving round, with at least 10 spare cups.
How many projectors and microphones are needed?: Provide one laptop, projector and projection screen for each room running a presentation or workshop at the same time. Plan at least one wireless microphone for the main speaking area, and add microphones when sessions run in parallel.
When should I order catering and event supplies?: Place the main catering and equipment order at least 7 days before Internationalization Day, after collecting dietary requirements. Recheck quantities and missing tableware 48 hours before setup.
What should I check the day before Internationalization Day?: Check cold storage, tableware stock, thermos flasks, serving utensils and first-aid supplies 24 to 48 hours beforehand. Test every laptop, projector, screen, microphone, speaker and mixing console before the first guests arrive.

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