Inline skating competition checklist

Organising an inline skating competition takes more than marking out a course and inviting skaters. You need to secure the venue, check permits and insurance, define race categories, and arrange registration and timing before entries open. On race day, the small details matter: printed start lists, working microphones, spare wheels and laces, power for the laptop and printer, and a clear process for dietary requirements. Use this checklist to work through the planning in the right order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Define the competition concept
2 people
Confirm the competition venue
Set out the course
2 people
Check the permit
Check insurance
Apply for traffic measures
Draw up competition rules
2 people
Determine race categories
2 people
Create registration form
Send invitations
2 people
Publish the competition online
Process registrations
2 people
Collect dietary requirements
Send participant confirmations
Design race numbers
Print race numbers
Check medal delivery
Reserve timing
Reserve photographer
Check power supply
2 people
Check the weather forecast
Update participant list
Print the starting lists
Do the shopping
2 people
Collect materials
3 people
Assemble competition packs
3 people
Sweep the course
3 people
Set up traffic barriers
4 people
Set up the tents
4 people
Set up tables
3 people
Set up chairs
2 people
Set up the registration table
2 people
Set up the finish area
3 people
Set up the start zone
3 people
Cordon off the bends
3 people
Set out round plates
2 people
Set up timing
2 people
Connect the sound system
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set out first aid supplies
2 people
Brief volunteers
2 people
Set up the jury tables
2 people
Prepare announcement text

Event

Check registrations
4 people
Hand out race numbers
3 people
Carry out helmet check
2 people
Lead the warm-up
2 people
Give the opening briefing
Start the first match
3 people
Register laps
3 people
Monitor the course
8 people
Call up the start groups
Record split times
3 people
Refill drinks
2 people
Serve snacks
2 people
Empty trash bins
2 people
Serve coffee and tea
2 people
Record falls
2 people
Take finish photos
Check results
3 people
Prepare the awards ceremony
2 people
Present prizes
3 people
Photograph the winners
Make closing announcements
Clear the course
2 people

Aftercare

Remove traffic barriers
4 people
Gather sports equipment
4 people
Clear tables and chairs
4 people
Take down tents
4 people
Wash dishes
2 people
Clean the venue
4 people
Dispose of waste
2 people
Publish results
Thank participants
Return materials
2 people
Return borrowed items
2 people
Share competition photos

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Registration tablesqty 3
Jury tablesqty 2
Foldable tablesqty 4
Chairsqty 30
Stoolsqty 6
Clothes racksqty 2

Sports equipment

Traffic conesqty 40
Lane barriersqty 30
Ribbonsqty 300
Bib numbersqty 180
Bib clipsqty 200
Round signsqty 4
Stopwatchesqty 6
Roller skate markersqty 12
Stage blocksqty 3
Medalsqty 36
Cupsqty 12
Clipboardsqty 8
Pen holdersqty 8
Spare shoelacesqty 20
Spare wheelsqty 24
Allen key setsqty 4
Pumpqty 2
Toolboxesqty 2

Equipment

Laptopqty 2
Printer
Portable speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6

Safety

First aid kitsqty 2
Safety vestsqty 20
Throwing glovesqty 10
Emergency blanketsqty 10
Flashlightsqty 6
Flashlight batteriesqty 24
Barrier tapeqty 8
Traffic signsqty 12
Reflective conesqty 20

Tableware

Reusable cupsqty 200
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving jugsqty 8

Kitchen

Coolersqty 6
Thermos flasksqty 4
Cutting boardsqty 4
Knivesqty 6
Pliersqty 6
Serving traysqty 6

Decorations

Competition flagsqty 12
Directional signsqty 10
Stage drapesqty 3
Tableclothsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 3
Floor squeegeesqty 2

Catering

Groceries

Tips

Confirm the venue, permit requirements and insurance before publishing the competition. If traffic measures are needed, allow several weeks for the application rather than arranging them after registrations open.
Set the course on site and check every turn, barrier and cone with the race rules. Walk or skate the full route at least once before race day, including the start and finish areas.
Close registrations early enough to update the participant list, print bib numbers and prepare starting lists. A practical deadline is 3–5 days before the event, leaving time to correct names and categories.
Test the complete timing and communication setup before competitors arrive. Connect the laptop, printer, speakers, wireless microphones and extension cords, then run a short mock start with the timing team.
Pack a dedicated repair and backup box for race day. Include spare wheels, shoelaces, an Allen key set, a pump, toolboxes, stopwatches, pens and extra bib clips so minor problems do not delay a heat.

Frequently asked questions

How far in advance should I organise an inline skating competition?: Start planning at least 8–12 weeks before the competition. Venue confirmation, permits, insurance and traffic measures can take longer than equipment and registration arrangements.
When should registration close for an inline skating competition?: Close registration 3–5 days before race day if possible. That gives you time to confirm participants, check dietary requirements, assign categories and print accurate bib numbers and starting lists.
What equipment do I need for an inline skating competition?: Plan for course equipment such as cones, lane barriers, ribbons and signs, plus tables and chairs for registration and the jury. You also need timing tools, bib numbers and clips, medals, a laptop, printer, microphones, speakers, extension cords and basic skate-repair supplies.
How do I prepare the course on race day?: Set out the course before registration opens and allow at least 60–90 minutes for measuring, placing markers and checking barriers. Walk the route with the jury and confirm that the start, finish, spectator areas and emergency access are clear.

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