Ice Skating Competition Checklist: What to Arrange and When

An ice skating competition needs more than a rink and a starting time. You need a clear format, confirmed judges, processed registrations, starter groups, printed lists and tested timing equipment. This checklist puts the work in a practical order, from opening registration to setting up the judges’ table and registration desk. It also covers details that are easy to leave until the last minute, such as bib numbers, dietary requirements, chilled drinks and announcements.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set competition format
2 people
Send invitations
2 people
Open the registration form
Publish the competition rules
Process registrations
2 people
Collect dietary requirements
Assign starter groups
2 people
Send participant confirmations
Confirm judges
Make reservations
Prepare music and announcements
Print the match schedule
Print the starting lists
Do the shopping
2 people
Gather competition materials
2 people
Check prizes and medals
Chill drinks
2 people
Sort bib numbers
2 people
Check the course layout
3 people
Set up tables and chairs
4 people
Set up registration desk
2 people
Set up judges' table
2 people
Set up the catering table
2 people
Test the PA system
2 people
Test stopwatches and counters
2 people
Lay out bib numbers
2 people

Event

Give the jury briefing
3 people
Receive participants
3 people
Hand out race numbers
2 people
Lead the warm-up
2 people
Hold opening briefing
2 people
Call up the start groups
2 people
Guide rides
4 people
Record times
3 people
Update the rankings
2 people
Serve drinks
2 people
Refill drinks
2 people
Serve snacks
2 people
Inform the audience
2 people
Incident reporting
Announce the finals
Present prizes
3 people
Publish results
2 people
See participants off
2 people

Aftercare

Sort materials
3 people
Clear tables and chairs
4 people
Wash dishes
2 people
Collect waste
2 people
Clean the venue
3 people
Send results to participants
Return borrowed materials
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Clothes racksqty 4
Waste binsqty 6

Sports equipment

Bib numbersqty 100
Conesqty 20
Marker discsqty 30
Starting horn
Stopwatchesqty 6
Round countersqty 4
Whistlesqty 4
Judging vestsqty 8
Starting blocksqty 4

Equipment

Laptopqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Wireless microphone
Power banksqty 4

Tableware

Reusable cupsqty 120
Platesqty 80
Cutlery setsqty 80
Coffee potsqty 4
Thermos flasksqty 4
Serving plattersqty 8
Serving tongsqty 6

Catering

Coolersqty 4
Kettlesqty 2
Thermos cupsqty 20
Ice packsqty 12
Groceries

Decorations

Directional signsqty 12
Competition postersqty 6
Stage ribbonqty 2
Tableclothsqty 6

Office

Clipboardsqty 12
Ballpoint pensqty 30
Markersqty 12
Paperqty 2
Tapeqty 4
Scissorsqty 4
Staplerqty 2

Safety

First aid kit
Ice picksqty 2
Reflective vestsqty 6

Cleaning

Bucketsqty 3
Spongesqty 6
Floor squeegeesqty 2
Broom and dustpanqty 2

Tips

Set the competition format before opening registration. Decide how heats, rounds or groups will work first, then publish rules that match the schedule you will actually run.
Close registration early enough to process entries and assign starter groups. Send confirmations only after checking names, dietary requirements and any information needed for the starting lists.
Print the match schedule and starting lists before event day, and bring a laptop and printer if last-minute changes are possible. Prepare extra copies for the registration desk, judges’ table and officials.
Test the PA system, wireless microphone, starting horn, stopwatches and round counters before competitors arrive. Keep extension cords, power strips and power banks available so timing and announcements do not depend on one outlet.
Set up separate areas for registration, judging and catering. Sort bib numbers before check-in, place course markers and starting blocks according to the course layout, and chill drinks in advance rather than during registration.

Frequently asked questions

How far in advance should I open registration for an ice skating competition?: Open registration at least 3 to 4 weeks before the competition if participants need to arrange travel or teams. Close it several days before the event so you have time to process entries, collect dietary requirements and assign starter groups.
When should I confirm judges for an ice skating competition?: Confirm judges at least 2 weeks before the event and send them the format, rules and expected timetable. Reconfirm availability 2 to 3 days beforehand, especially if the competition has multiple rounds.
How many printed schedules and starting lists do I need?: Prepare at least one schedule for the registration desk, one for the judges’ table and one for the event coordinator. Print starting lists for each official station plus 2 to 3 spare copies for corrections or lost pages.
What should be tested before an ice skating competition starts?: Test the PA system, microphone, starting horn, stopwatches and round counters at least 60 minutes before the first start. Run one complete practice start so officials can check the sound, timing and recording process together.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!