How to organize a snowboard competition

A snowboard competition needs more than a course and a start gate. Begin by securing the date, piste, training block, timing equipment and rescue services before opening registration. Then set the format, categories and rules so riders know exactly what they are entering. In the final week, confirm the start list, inspect the venue, check the forecast and prepare the course, briefing and registration area in sequence.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm race date and location
2 people
2
Set the competition format and categories
2 people
3
Reserve the piste and training block
4
Reserve start gates and timing
5
Confirm judges and competition management
2 people
6
Reserve safety and rescue services
7
Draw up competition rules
2 people
8
Publish registration form
9
Send invitations
2 people
10
Process registrations
2 people
11
Send participant confirmations
12
Collect dietary requirements
13
Compile start list
2 people
14
Assign start numbers
15
Prepare jury briefing
16
Check the weather forecast
17
Publish competition information
18
Do the shopping
2 people
19
Collect materials
2 people
20
Lay out race bibs and wristbands
2 people
21
Print the match schedule
22
Cool catering
2 people
23
Inspect venue
3 people
24
Mark off the competition area
4 people
25
Mark the start and finish areas
3 people
26
Place obstacles and course markers
5 people
27
Place crash mats and nets
5 people
28
Set up jury table and chairs
2 people
29
Set up the registration desk
2 people
30
Set up the catering and drinks point
3 people
31
Test sound and microphones
2 people
32
Test time tracking
2 people
33
Check first aid and rescue equipment
2 people
34
Hold a staff briefing
8 people

Event

35
Receive participants
3 people
36
Register participants
3 people
37
Hand out race numbers
2 people
38
Carry out equipment and safety check
3 people
39
Give the opening briefing
2 people
40
Guide practice runs
5 people
41
Announce starting order
42
Guide race heat one
6 people
43
Guide race heat two
6 people
44
Record split times
2 people
45
Guard safety zones
4 people
46
Serve drinks and snacks
3 people
47
Refill drinks
2 people
48
Update competition standings
2 people
49
Announce finalists
50
Guide the final round
6 people
51
Check final times
2 people
52
Compile winners list
2 people
53
Handle prize ceremony
3 people
54
Guide the audience to the exit
3 people

Aftercare

55
Dismantle competition equipment
5 people
56
Remove the barriers
4 people
57
Collect waste
3 people
58
Clean up catering
3 people
59
Clean the venue
4 people
60
Archive results
61
Publish results
62
Thank participants
63
Return borrowed materials
2 people
64
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 24
Judges' table
Registration desk
Clothes racksqty 2

Sports equipment

Starting gate
Ski gatesqty 24
Course markingsqty 40
Safety netsqty 18
Crash matsqty 8
Snow shovelsqty 4
Snow polesqty 12
Spare snowboardsqty 2
Helmetsqty 6
Wrist guardsqty 6
Knee padsqty 6
Conesqty 20
Ribbonsqty 10
Crowd control barriersqty 20
Warning signsqty 12
Rescue sled
Emergency blanketsqty 12
First aid kitsqty 2
Fire extinguishersqty 2
Bib numbersqty 100
Wristbandsqty 150
Medalsqty 12
Cupsqty 6
Markersqty 20
Waterproof pensqty 12
Clipboardsqty 8
Paper competition formsqty 200

Equipment

Laptopqty 2
Screen
Timekeeping set
Stopwatchesqty 4
Walkie-talkiesqty 10
Speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6

Lighting

LED work lightsqty 6
Light standsqty 4

Tableware

Reusable cupsqty 150
Reusable coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Serving tongsqty 6
Cutting boardsqty 3
Bread knivesqty 3

Decorations

Competition flagsqty 12
Stage signsqty 3

Cleaning

Waste binsqty 8
Cleaning bucketsqty 3
Broom setsqty 4
Mop setsqty 3

Catering

Groceries

Tips

Book the piste, training block, start gates, timing system and rescue services before publishing the registration form. These are the arrangements most likely to limit your available date.
Set categories, competition format and rules before sending invitations. State the run order, scoring or timing method, equipment requirements and registration deadline in the same information pack.
Close registration early enough to compile the start list, assign numbers and send confirmations. Allow at least 3 days for corrections to names, categories, dietary requirements and missing information.
Run a separate safety and timing check during the venue inspection. Test walkie-talkies, stopwatches, the timing set, speakers, microphones, power supplies and lighting before riders arrive.
Prepare the physical layout in this order: mark the competition area, then the start and finish zones, safety-net lines, registration desk and judges’ table. Keep spare snowboards, helmets, protective pads, shovels and snow poles accessible rather than packed away.

Frequently asked questions

How far in advance should I organize a snowboard competition?: Start booking the piste, training block, timing equipment and rescue services at least 8 to 12 weeks ahead. Open registration only after the format, categories and rules are confirmed.
When should snowboard competition registration close?: Close registration at least 3 days before the event so you can process entries, assign start numbers and send participant confirmations. For a large field, allow 7 days for corrections and scheduling.
How do I plan the day before a snowboard competition?: Inspect the venue, check the weather forecast and mark the course and start and finish areas the day before. Test timing, radios, microphones and power supplies before the jury briefing.
How many officials and safety staff do I need for a snowboard competition?: The number depends on the course, format and local requirements, so confirm it with the piste operator and rescue provider. Finalize the judges, competition management and rescue coverage before registration opens, not during event week.

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