How to organise a remarriage wedding

A remarriage wedding often combines two families, existing friendships and a more personal idea of what the day should feel like. Start by agreeing the guest list, format and priorities before booking suppliers or designing invitations. Then work through registrations, dietary requirements, catering, seating and the running order in that sequence. The final week is mainly about confirmations, deliveries, drinks, flowers, the cake and making sure the venue can be set up without rushing.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Compile guest list
2 people
2
Design invitations
3
Send invitations
2 people
4
Process registrations
5
Collect dietary requirements
6
Create menu
2 people
7
Order catering
8
Reserve venue
9
Create music playlist
10
Determine photo moments
2 people
11
Arrange the table layout
2 people
12
Confirm seating
13
Make name badges
2 people
14
Print the run sheet
15
Confirm deliveries
16
Check the shopping list
2 people
17
Do the shopping
3 people
18
Chill drinks
2 people
19
Pick up flowers
20
Picking up the cake
21
Pick up venue keys
22
Check rooms
2 people
23
Receive deliveries
2 people
24
Set up tables
4 people
25
Set up chairs
3 people
26
Set up ceremony chairs
3 people
27
Set up buffet area
3 people
28
Set up the bar
2 people
29
Set out tableware
2 people
30
Set out cutlery
2 people
31
Set out glasses
2 people
32
Set the tables
4 people
33
Hang decorations
3 people
34
Place floral arrangements
2 people
35
Hang string lights
2 people
36
Connect the music
2 people
37
Test microphone
2 people
38
Set up the cake table
2 people
39
Prepare snacks
4 people
40
Prepare salads
3 people
41
Set up coffee station
2 people
42
Check toilets
43
Place waste stations
44
Set up the gift table
2 people
45
Place name tags
2 people
46
Label diet meals
2 people
47
Carry out the final check
3 people

Event

48
Welcome guests
3 people
49
Serve welcome drinks
3 people
50
Support the ceremony
2 people
51
Facilitate the group photo
2 people
52
Serve snacks
3 people
53
Refill drinks
2 people
54
Escort guests to tables
2 people
55
Open the buffet
2 people
56
Restock the buffet
3 people
57
Serve diet meals
2 people
58
Clear used dishes
3 people
59
Serve coffee and tea
2 people
60
Cut the cake
2 people
61
Serve cake
3 people
62
Provide music
63
Keep the dance floor clear
64
Announce the final round
65
See off guests
3 people
66
Store gifts safely
2 people

Aftercare

67
Store food chilled
3 people
68
Collect waste
3 people
69
Collect tableware
3 people
70
Clear the bar
2 people
71
Remove decorations
3 people
72
Dismantle furniture
4 people
73
Switch off equipment
2 people
74
Wash dishes
3 people
75
Clean the kitchen
2 people
76
Clean the room
3 people
77
Clean the restrooms
78
Distribute leftover food
2 people
79
Collect securing materials
2 people
80
Return rental items
2 people
81
Take waste to the collection point
2 people
82
Collect lost property
83
Lock up the venue
2 people
84
Return keys

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 70
Buffet tablesqty 3
Bar stoolsqty 6
Gift table
Cake table
Clothes racksqty 2

Tableware

Dinner platesqty 70
Dessert platesqty 70
Coffee cupsqty 70
Water glassesqty 80
Wine glassesqty 80
Champagne glassesqty 70
Coffee spoonsqty 70
Knivesqty 80
Forksqty 80
Serving spoonsqty 12

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving trays with lidsqty 6
Serving spoonsqty 12
Pliersqty 8
Coolersqty 4
Ice containersqty 3
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Cake knife
Food warmersqty 6

Equipment

Speakersqty 2
Mixer
Microphoneqty 2
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 4

Decorations

Tableclothsqty 8
Napkinsqty 80
Name badgesqty 70
Card holdersqty 12
Vasesqty 12
Artificial flowersqty 60
Welcome sign
Photo framesqty 10
Balloonsqty 100
Balloon pumpqty 2
String lightsqty 6
Confetti cannonsqty 4
Candlesqty 24
Candle holdersqty 24

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Cleaning glovesqty 6

Lighting

Standing lampsqty 4

Catering

Groceries

Tips

Set the guest list before ordering invitations. Allow at least one week to collect dietary requirements after asking guests, then give the caterer the final headcount and menu details.
Reserve the venue before building the rest of the plan around a date. Check access times, available rooms, tables, chairs, buffet space and whether you can collect the keys in advance.
Create the seating plan after registrations close, not when invitations are sent. Keep a written version alongside name badges so last-minute changes do not leave guests searching for their place.
Write the run sheet around real handovers: deliveries, flowers, the cake, photographs, food service and speeches. Print copies before the wedding and give one to the person coordinating the day.
Do the practical setup in stages: chill drinks, check rooms, receive deliveries, then arrange tables and chairs before placing tableware. Leave enough time for coffee equipment, cake serving items and food warmers to be tested.

Frequently asked questions

When should I send remarriage wedding invitations?: Send them around 8 to 12 weeks before the wedding, or earlier if many guests need to travel. Set the registration deadline at least 3 weeks before the event so you can confirm numbers, dietary requirements and seating.
How far in advance should I order catering for a remarriage wedding?: Choose the menu and place the catering order at least 6 to 8 weeks ahead. Confirm the final guest count, dietary needs, delivery time and serving equipment no later than 10 to 14 days before the wedding.
When should I make the seating plan?: Draft it as soon as registrations start, but wait until the RSVP deadline has passed before confirming it. Aim to finish the final layout and name badges 7 days before the wedding.
What should I do the day before a remarriage wedding?: Collect the venue keys, check the rooms, pick up flowers and the cake, and confirm every delivery. Chill drinks and check the shopping list the day before, while leaving table and chair setup for the agreed access period.

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