How to organise a korfball tournament

Start by fixing the tournament date and reserving the sports park and match courts. Then confirm referees, write the tournament rules and build the schedule before inviting teams, because the number of entries determines your court plan. In the final week, turn registrations into confirmed team assignments, allocate volunteers and send parking information. On the day, keep match administration, equipment, refreshments and prizes in separate workstations so results and timings do not get lost.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set tournament date
2 people
2
Reserve sports field
3
Reserve competition fields
4
Book referees
2 people
5
Draw up tournament rules
2 people
6
Create the match schedule
2 people
7
Send invitations
2 people
8
Process registrations
2 people
9
Collect dietary requirements
10
Confirm team assignments
2 people
11
Order prizes
12
Check first aid supplies
13
Assign volunteers
2 people
14
Send parking information
15
Check the weather forecast
16
Print the match schedule
17
Print team forms
18
Order groceries
19
Checking prizes
20
Collect materials
2 people
21
Pick up groceries
2 people
22
Chill drinks
2 people
23
Prepare snacks
3 people
24
Set up the prize table
2 people
25
Set up race administration
2 people
26
Mark out fields
4 people
27
Set up korfball posts
4 people
28
Set up tents
4 people
29
Set up tables and chairs
4 people
30
Set up competition table
2 people
31
Set up the catering buffet
3 people
32
Setting up the coffee station
2 people
33
Set up the sound system
2 people
34
Put up signage
2 people
35
Set up the first aid station
2 people
36
Check toilets
2 people
37
Brief volunteers
2 people

Event

38
Welcome the teams
3 people
39
Register attendance
2 people
40
Hand out team cards
2 people
41
Give welcome speech
42
Supervise races
6 people
43
Keep track of match scores
2 people
44
Support referees
2 people
45
Refill the water stations
2 people
46
Serve coffee and tea
2 people
47
Serve snacks
3 people
48
Refill drinks
2 people
49
Empty trash bins
2 people
50
Record injuries
51
Enter results
2 people
52
Announce finalists
53
Lead the final
3 people
54
Present prizes
3 people
55
Give farewell speech and thanks
56
Collect lost property
2 people

Aftercare

57
Close catering
3 people
58
Clear away sports equipment
4 people
59
Clear tables and chairs
4 people
60
Take down tents
4 people
61
Collect waste
3 people
62
Wash dishes
3 people
63
Clean the grounds
4 people
64
Clean the restrooms
2 people
65
Hand over the venue
2 people
66
Send out the results
67
Return borrowed materials
2 people
68
Store leftover stock
2 people
69
Handle the deposit and keys

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Bar stoolsqty 8
Dressing room tablesqty 4
Coat racksqty 4

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Spare ballsqty 4
Field markingsqty 16
Conesqty 40
Training bibsqty 30
Whistlesqty 8
Scoreboardsqty 8
Team bibsqty 16
First aid kitsqty 2
Ice packsqty 8
Safety vestsqty 8
Umbrellasqty 4

Equipment

Game clocksqty 8
Laptopsqty 2
Tabletsqty 2
Mobile phonesqty 4
Mobile card terminalsqty 2
Extension cordsqty 6
Power stripsqty 4
Sound system
Wireless microphoneqty 2
Megaphone
Cable reelsqty 2

Tableware

Reusable cupsqty 120
Coffee cupsqty 50
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 8
Thermos flasksqty 6
Water jugsqty 8

Kitchen

Coolersqty 6
Cratesqty 12
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Lunch boxesqty 4
Bottle openersqty 4
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4

Decorations

Team flagsqty 16
Start and finish bannersqty 2
Prize tableclothqty 2
Balloonsqty 100
Tableclothsqty 12

Lighting

LED light stringsqty 6
LED lampsqty 4

Cleaning

Waste binsqty 10
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 6

Catering

Groceries

Tips

Set the date and reserve the sports park and match fields before sending invitations; allow at least 8 weeks if several teams or referees are involved.
Close registrations 2 to 3 weeks before the tournament. Use the final team count to make the schedule, confirm team assignments and print enough team forms and match sheets.
Give each referee a confirmed time slot and share the tournament rules at least 7 days in advance. Keep spare whistles, reserve balls and a printed schedule at the administration desk.
Assign volunteers to fixed shifts for registration, match administration, refreshments, parking and first aid. Make the rota available at least 5 days before the event so gaps can be filled.
Check the weather forecast 48 hours before the first match, then prepare the tents, tables, power cables, cooled drinks, snacks and reusable cups. Keep prizes and the prize table separate from the match administration area.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start at least 8 weeks ahead for a small tournament and 12 weeks ahead if you need many courts, referees or teams. Reserve the sports park and fields first, then set the registration deadline.
When should korfball tournament registrations close?: Close registrations 2 to 3 weeks before the tournament. That gives you enough time to confirm team assignments, create the match schedule and print forms and schedules.
How many referees do I need for a korfball tournament?: Plan one referee for every match running at the same time, plus at least one reserve if the tournament lasts several hours. Confirm their time slots no later than 2 weeks before the event.
When should I check the weather for an outdoor korfball tournament?: Check the forecast 48 hours before the first match and again on the morning of the tournament. Use that check to confirm tents, field arrangements, clothing guidance and any weather-related message to teams.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.