How to organise a korfball tournament

Start by fixing the tournament date, format and venue before opening registration. Reserve the sports facilities, changing rooms and clubhouse together, then set a registration deadline that leaves time for team lists, officials and the match schedule. During the final week, confirm every team, assign referees and volunteers, check the equipment and prepare food and drinks. On tournament day, allow time to inspect the court and set up scoring, first aid and refreshments before the first match.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set the tournament date and format
2 people
2
Reserve the sports venue
3
Reserve the cafeteria and changing rooms
4
Draw up tournament rules
2 people
5
Send invitations
2 people
6
Open the registration form
7
Contact referees
2 people
8
Recruit volunteers
2 people
9
Process registrations
2 people
10
Collect dietary requirements
11
Create team assignments
2 people
12
Create the match schedule
2 people
13
Assign referees
2 people
14
Assign volunteers
2 people
15
Send participant information
16
Print the match schedule
17
Prepare score sheets
18
Order prizes and medals
19
Check sports equipment
2 people
20
Check the shopping list
2 people
21
Do the shopping
3 people
22
Chill drinks
2 people
23
Prepare snacks and bread
3 people
24
Bring materials to the venue
3 people
25
Inspect the grounds
2 people
26
Check the field lines
2 people
27
Set up korfball posts
4 people
28
Prepare match balls
2 people
29
Set up team sections
3 people
30
Set up tables and chairs
4 people
31
Set up the reception desk
2 people
32
Set up competition table
2 people
33
Build the catering buffet
3 people
34
Set out coffee and tea
2 people
35
Set up the prize table
2 people
36
Test Sound System
2 people
37
Prepare safety equipment
38
Brief volunteers
3 people

Event

39
Welcome the referees
2 people
40
Register teams
3 people
41
Inform team supervisors
2 people
42
Handle the opening
2 people
43
Supervise the first matches
6 people
44
Keep track of match scores
2 people
45
Hand out whistles and balls
2 people
46
Serve coffee and tea
2 people
47
Serve drinks
2 people
48
Serve sandwiches and snacks
3 people
49
Refill drinks
2 people
50
Restock buffet supplies
2 people
51
Empty trash bins
2 people
52
Check toilets
53
Announce the competition schedule
54
Announce breaks
55
Check results
2 people
56
Supervise the final match
5 people
57
Handle prize ceremony
3 people
58
See participants off
3 people

Aftercare

59
Take down korfball posts
4 people
60
Gather sports equipment
3 people
61
Clean up catering
3 people
62
Wash dishes
3 people
63
Clear tables and chairs
4 people
64
Clean the grounds
4 people
65
Dispose of waste
2 people
66
Lock up the venue
2 people
67
Return materials
3 people
68
Return borrowed materials
2 people
69
Clear away leftover stock
2 people
70
Archive score sheets
71
Publish results
72
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Korfball postsqty 4
Korfball hoopsqty 4
Korfballsqty 8
Training bibsqty 40
Referee whistlesqty 6
Conesqty 40
Game clocksqty 4
Scoreboardsqty 4
Stopwatchesqty 4
First aid kitsqty 2

Furniture

Tablesqty 8
Chairsqty 40
Party tentsqty 2
Changing room benchesqty 8
Waste binsqty 6

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60
Serving plattersqty 12
Pouring jugsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8
Coolersqty 6

Equipment

Sound system
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Flashlightsqty 4

Decorations

Tournament bannersqty 4
Tableclothsqty 8
Directional arrowsqty 12
Name badgesqty 120
Prize boxesqty 3

Office

Clipboardsqty 12
Pensqty 30
Markersqty 12
Printer paperqty 2
Rolls of tapeqty 4
Scissorsqty 4
Staplersqty 2

Cleaning

Broom setsqty 3
Mop setsqty 2
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4

Catering

Groceries

Tips

Choose the format before inviting teams. Allow at least 2 weeks between the registration deadline and the tournament so you can make balanced teams and publish the schedule.
Reserve more than the playing court: changing rooms, the clubhouse, tables, chairs and shelter may be needed for several hours before and after the matches.
Confirm referees and volunteers separately. A practical rota covers registration, timekeeping, scoreboards, refreshments, first aid and clearing away, with at least one backup person for each busy role.
Prepare one printed schedule for each scoring table, plus score sheets, pens, stopwatches and working match clocks. Keep a spare copy at the registration desk in case the schedule changes.
Do the equipment and catering check no later than the day before. Test the sound system and extension cables, chill drinks, prepare bread and snacks, and check that balls, posts, baskets and bibs are ready.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start planning at least 8 to 12 weeks before the event. Reserve the venue and clubhouse first, then open registration and set the closing date at least 2 weeks before the tournament.
How do I make a korfball tournament schedule?: First list the teams, available courts and match duration, then add breaks and changeover time. Finish the schedule at least 7 days before the event so referees and teams receive the same final version.
How many referees and volunteers do I need for a korfball tournament?: Plan one referee per match in progress, plus at least one person for registration and one for scoring or timekeeping per active court. Add one refreshment volunteer and one first-aid contact for every busy time block.
What should I prepare the day before a korfball tournament?: Check the sports equipment, scoreboards, clocks, first-aid kits and sound equipment the day before. Also print the schedule and score sheets, chill drinks, prepare food and pack everything for transport.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.