What to Buy for a Horseball Match

A horseball match needs more than balls and goals. You also need practical supplies for horses, team registration, field control, scoring, first aid and spectators. Use the quantities in your match plan to decide how many bibs, water containers, hay bales, chairs and waste bins to bring. Arrange items with long lead times—such as medals, catering and rented equipment—before the final match schedule is published. Check every item on site before teams arrive, especially spare balls, whistles, stopwatches and safety equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Folding chairsqty 80
Registration desk
Waste binsqty 8

Sports equipment

Horseball ballsqty 6
Horseball goalsqty 2
Field barrier postsqty 24
Barrier tapeqty 8
Team bibsqty 20
Spare hoopsqty 2
Horse water troughsqty 12
Drink bucketsqty 20
Hay netsqty 12
Hay balesqty 30
Fence panelsqty 20
Gate panelsqty 2
Bib holdersqty 20
Scoreboard
Stopwatchesqty 3
Whistlesqty 4
Contest clipboardsqty 4
Competition pensqty 12
Medalsqty 24
Cupsqty 4
Prizesqty 8

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Safety vestsqty 12
Flashlightsqty 6
Traffic conesqty 16

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 6
Thermos flasksqty 6

Lighting

LED lampsqty 8
String lightsqty 6

Tableware

Reusable cupsqty 250
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 80
Pouring jugsqty 8

Catering

Groceries
- Still water - 120 bottles
- Sparkling water - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Iced tea - 12 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 6 packs
- Tea - 4 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Stir sticks - 250 pieces
- Sandwiches - 180 pieces
- Whole wheat bread - 12 loaves
- Young cheese - 5 kilos
- Back ham - 4 kilos
- Chicken breast topping - 3 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Lettuce - 12 heads
- Tomatoes - 8 kilo
- Cucumbers - 6 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Cookies - 10 packs
- Muesli bars - 120 pieces
- Apples - 10 kilos
- Bananas - 8 kilos
- Sugar sachets - 500 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Horse feed pellets - 2 bags
- Horse hay - 12 bales
- Horseradish roots - 10 kilos
- Trash bags - 80 pcs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
- Paper napkins - 500 pieces
- Aluminum foil - 3 rolls
- Cling film - 3 rolls

Decorations

Competition flagsqty 12
Team flagsqty 8
Route signsqty 12
Information boardsqty 8
Directional signsqty 10
Stage ribbonsqty 4

Cleaning

Broomqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
Poop scoopsqty 4
Wheelbarrowsqty 3
Hard brushesqty 4
Work glovesqty 12

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8
Storage binsqty 12
Ice packsqty 24

Animal care

Cleaning bucketsqty 8
Haltersqty 20
Guide ropesqty 20
Pitchforksqty 4
Scoopsqty 4
Horse brushesqty 12
Sweat blanketsqty 12
Water jerry cansqty 8

Tips

Plan at least one horse water trough and several drink buckets for each horse area, then add hay nets and enough hay for the full competition day plus a reserve. Do not wait until arrival day to arrange water access.
Prepare one team bib set for every participating team and keep spare bibs, holders and race numbers at registration. Print match forms and audience information at least 1–2 days before the event.
Bring at least two stopwatches and several whistles so a failed device does not interrupt a match. Keep spare hoops and horseball balls beside the field rather than at the registration desk.
Set out first aid kits, fire extinguishers, safety vests, flashlights and traffic cones before officials and spectators enter the venue. Use fence panels, barrier posts and barrier tape to separate horses, vehicles and the public.
Order or collect seating, beer tables, party tents, waste bins and the sound system according to the expected audience, not only the number of teams. Check wireless microphones, scoreboard equipment and power connections during the venue inspection.

Frequently asked questions

How many horseball balls do I need for a match?: Plan at least one match ball per active playing area and keep 1–2 spare balls ready at the sideline. Inspect them before the first match and replace any ball that is damaged or losing air.
How much hay and water should I bring for a horseball competition?: Provide continuous access to clean water and enough hay for every horse for the entire event, with a reserve for delays. Confirm the number of horses from the final horse lists at least 2–3 days beforehand so troughs, buckets, hay nets and hay bales can be arranged in time.
What safety equipment is needed for a horseball match?: Have first aid kits, fire extinguishers, safety vests, flashlights and traffic cones ready before the venue opens. Add barriers, fence panels and taped-off areas to keep horses, vehicles and spectators separated throughout the day.
When should I order medals and catering for a horseball match?: Order medals, prizes and catering as soon as registrations give you a reliable team and audience estimate, ideally at least 1–2 weeks before the match. Confirm final numbers and dietary requirements before placing the final catering order.

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