Horse Riding Party Shopping List

A horse riding party needs more than helmets and horses. Plan food and drinks for the time before and after riding, plus tableware, coolers and serving equipment for the group. Safety items such as a first aid kit, reflective vests and clearly printed rules should be ready before guests arrive. This list also covers practical extras, including drink bottles, cleaning kits, phone chargers and supplies for an indoor backup plan.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 4
Chairsqty 16
Picnic blanketqty 3

Tableware

Platesqty 20
Bowlsqty 16
Glassesqty 24
Coffee cupsqty 16
Cutlery setsqty 20
Serving plattersqty 8
Cake knife

Kitchen

Coolersqty 3
Thermos flasksqty 3
Water jugsqty 3
Cutting boardsqty 2
Kitchen knivesqty 3
Serving spoonsqty 4

Equipment

Bluetooth speaker
Extension cordsqty 2
Phone chargersqty 2

Sports equipment

Riding helmetsqty 14
Cleaning kitsqty 4
Lunge whipsqty 4
Reflective vestsqty 14
Drink bottlesqty 14
Conesqty 12
Stable haltersqty 6
First aid kit

Decorations

Balloonsqty 40
Balloon arch
Tableclothsqty 4
Party buntingqty 4
Horse-themed napkin holderqty 4

Lighting

String lightsqty 3
Battery lanternsqty 4

Cleaning

Waste binsqty 3
Hand broomsqty 2
Bucketsqty 2

Catering

Groceries
- Birthday cake - 1 cake for 16 people
- Chocolate cake - 1 small cake
- Mini sandwiches - 30 pieces
- White rolls - 20 pieces
- Whole wheat rolls - 20 pieces
- Young cheese - 500 grams
- Cooked ham - 400 grams
- Hummus - 2 tubs
- Cream cheese - 2 tubs
- Cucumbers - 3 pieces
- Cherry tomatoes - 500 grams
- Carrots - 1 kilo
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Tortilla chips - 3 bags
- Salty pretzels - 2 bags
- Popcorn - 2 bags
- Mini muffins - 24 pieces
- Cookies - 3 packs
- Apples - 2 kilo
- Bananas - 2 bunches
- Grapes - 2 kilos
- Strawberries - 1 kilo
- Cola - 4 bottles
- Cola Zero - 3 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Spa Blauw - 24 bottles
- Sparkling water - 6 bottles
- Lemonade syrup - 2 bottles
- Ice cubes - 4 bags
- Coffee - 2 packs
- Tea - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Coffee creamer - 1 bottle
- Honey - 1 jar
- Ketchup - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Horse treats - 2 bags
- Carrots for Horses - 5 kilo
- Birthday candles - 1 box
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 1 roll
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 1 pack
- Hand soap - 2 bottles
- Disinfecting hand gel - 2 bottles

Tips

Pack one drink bottle per rider and bring extra water in jugs or coolers. Riders may need more to drink than expected, especially after several races or warm-up activities.
Allow at least one plate, glass and cutlery set per guest, plus 10% extra for dropped or dirty items. Add bowls and serving platters if snacks are shared.
Keep the first aid kit, reflective vests and printed safety rules at the activity area, not in a car or storage room. Check these items before the first rider mounts.
Bring one helmet per rider only if the venue has confirmed the sizes and condition in advance. Otherwise, ask the venue what it supplies and pack only the missing equipment.
Prepare the food and drink setup at least 30 minutes before arrival. Chill drinks, fill water jugs and place the cake knife, serving spoons and cutting boards where they can be reached quickly.

Frequently asked questions

What food and drinks do I need for a horse riding party?: Plan snacks for the arrival and post-riding period, plus cake if it is part of the party. As a starting point, provide 2 to 3 drinks per guest for the first hour and at least 500 ml of additional water per rider during the activity.
How many plates and glasses should I buy for a horse riding party?: Use one plate, glass and cutlery set per guest, then add 10% extra. For 20 guests, that means 22 plates, 22 glasses and 22 cutlery sets.
What safety equipment should I bring to a horse riding party?: Have riding helmets, a first aid kit, reflective vests, stable halters and printed safety rules ready before guests arrive. Confirm the venue’s equipment list at least 7 days ahead so missing items can still be sourced.
When should I prepare the horse riding party shopping?: Buy non-perishable items 3 to 5 days before the party and chill drinks the day before. Pick up fresh cake or other short-life food on the day itself, ideally 1 to 2 hours before serving.

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