What You Need for a Home and Living Fair

A home and living fair needs more than tables and exhibitor displays. You also need a working reception desk, clear booth signage, presentation equipment, refreshments and enough tableware for visitors and exhibitors. Use this shopping list alongside your floor plan and exhibitor numbers. Buy disposable or consumable items at least 2–3 days before opening, and check equipment, cables and printed materials the day before the fair.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 24
Chairsqty 90
Reception desk
Presentation tableqty 2
Stoolsqty 12
Tableclothsqty 24
Brochure racksqty 12
Waste binsqty 8

Equipment

Display wallsqty 24
Roll-up bannersqty 8
Projector
Projection screen
Laptopsqty 2
Printer
Handheld microphoneqty 2
Speakersqty 2
Extension cordsqty 12
Power stripsqty 12
Cable traysqty 10
Coolersqty 4
Coffee machinesqty 3
Kettlesqty 2
Hot drink urnsqty 6
Coat racksqty 2

Tableware

Coffee cupsqty 100
Glassesqty 120
Platesqty 100
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving plattersqty 12
Serving tongsqty 8
Coffee spoonsqty 100

Decorations

Plantsqty 16
Vasesqty 8
Table décorqty 24
Buntingqty 12
Photo backdrop
Backdrop for photo wall

Lighting

LED spotlightsqty 12
Atmosphere lightsqty 8
Light standsqty 4

Kitchen

Cutting boardsqty 4
Bread knivesqty 2
Serving spoonsqty 6
Thermos flasksqty 6
Water jugsqty 8
Ice packsqty 16
Serving traysqty 8
Storage binsqty 12

Cleaning

Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 8
Laundry basketsqty 4

Registration

Name badge holdersqty 100
Pensqty 30
Clipboardsqty 6
Wristbandsqty 120
Information boardsqty 12
Printer paperqty 500
Bindersqty 6

Presentation

Flip chart
Flip chart sheets
Markersqty 12
Notice boardsqty 6
Measuring cupsqty 4
Sample binsqty 24
Measuring tapesqty 12
Spirit levelsqty 6
Color swatchesqty 24
Photo framesqty 12

Tools

Scissor setsqty 6
Utility knivesqty 4
Hammersqty 4
Screwdriver setsqty 4
Cable tiesqty 200
Duct tapeqty 8
Double-sided tapeqty 8
Cable tiesqty 100
Measuring tapeqty 4

Catering

Groceries
- Coffee beans - 3 kilo
- Black tea - 200 bags
- Herbal tea - 100 bags
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemon slices - 3 nets
- Spa Blauw - 120 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Ice cubes - 20 kilo
- Stirrers - 300 pieces
- Coffee creamer - 300 tubs
- Honey - 2 jars
- Mineral water for speakers - 24 bottles
- Mini croissants - 120 pieces
- Mini cheese rolls - 120 pieces
- Mini vegetarian sandwiches - 100 pieces
- Mini chicken rolls - 80 pieces
- Hummus - 2 kilos
- Cream cheese - 1,5 kilo
- Young cheese - 2 kilos
- Vegan cheese - 1 kilo
- Cucumber - 12 pieces
- Cherry tomatoes - 4 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty popcorn - 4 bags
- Mixed nuts - 3 kilo
- Gluten-free crackers - 6 packs
- Rice cakes - 6 packs
- Napkins - 600 pieces
- Paper plates - 150
- Wooden forks - 150 pieces
- Wooden spoons - 150 pieces
- Coffee filters - 3 packs
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- 60 liter trash bags - 100 pieces
- Trash bags 120 liters - 40 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Degreaser - 2 bottles
- Disinfectant wipes - 6 packs
- Microfiber cloths - 24 pieces
- Sponges - 12 pieces
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Paper towels - 12 packs
- Hand sanitizer - 8 bottles
- Bandages - 2 boxes
- Table chalk - 2 boxes
- Name stickers - 150 pieces
- Paper tape - 12 rolls
- To-go coffee cups - 150 pieces
- Lids for coffee cups - 150 pieces

Tips

Plan one table and two chairs for each standard exhibitor booth, then add at least 10% spare seating if visitors may attend presentations or demonstrations. Confirm the final exhibitor count before ordering furniture.
Allow two to three drinks per person for the first hour, then one drink per person for every additional hour. Chill drinks in the coolers before doors open and keep a separate supply for exhibitors and staff.
Provide one coffee cup, glass and plate per expected simultaneous user, plus at least 20% extra. For a busy fair, 100 visitors using refreshments at once means starting with roughly 120 of each item.
Count power requirements before buying or packing extension cords and power strips. Keep cable trays available for every public walkway where cables cross the floor, and test the projector, screen, microphone and speakers the day before.
Prepare one name badge and one printed floor plan per exhibitor or staff member, plus 10% spare copies. Put the printer, spare paper and registration materials at the reception desk so late arrivals can be processed without leaving the entrance unattended.

Frequently asked questions

What should I buy for a home and living fair?: Plan for furniture, booth displays, signage, presentation equipment, refreshments and reception supplies. For each exhibitor, allow one table, two chairs, a name badge and a clearly marked stand number; add 10% spare materials where possible.
How many drinks do I need for a home and living fair?: Budget two to three drinks per person for the first hour and one additional drink per person for each later hour. Add 10–15% extra for exhibitors, staff and unexpected visitors, and chill the first supply before opening.
How much tableware is needed for a fair?: Start with one cup, glass and plate per person expected to use refreshments at the same time, then add 20% extra. For 100 simultaneous users, prepare about 120 cups, 120 glasses and 120 plates, with matching forks, knives and spoons.
When should I prepare the shopping for a home and living fair?: Buy non-perishable supplies and check equipment at least 2–3 days before the fair. Receive catering and chilled items on the day, fill the coolers before opening, and test all presentation equipment and cables the previous day.

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