Hobby Market Shopping List

A hobby market needs more than tables for the stalls. You will also need clear signs, price tags, name badges, cash-handling supplies, refreshments and safe power distribution. Plan one information desk, enough seating for your layout and at least one waste bin for each busy area. Use this list to check what must be bought, collected or tested before stallholders arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market tablesqty 20
Chairsqty 40
Information desk
Clothing rackqty 2
Waste binsqty 6

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Extension cordsqty 6
Power stripsqty 6
Cable matsqty 6
Calculatorsqty 2

Organization

Cash boxesqty 2
Clipboardsqty 4
Ballpoint pensqty 20
Name badgesqty 40
Wristbandsqty 150
Price tagsqty 100
Receipt bookletsqty 4

Decorations

Buntingqty 8
Tableclothsqty 20
Rolls of tapeqty 6
Directional signsqty 12

Lighting

LED lampsqty 8
String lightsqty 6

Cleaning

Broomqty 3
Dustpansqty 3
Mopsqty 3
Bucketsqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea selection - 2 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Herbal tea - 2 boxes
- Unsalted butter - 2 packs
- Mini croissants - 60 pieces
- Mini currant buns - 50 pieces
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Cucumber - 6 pieces
- Cherry tomatoes - 4 trays
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Cookies - 6 packs
- Gluten-free cookies - 2 packs
- Vegan snack bars - 3 boxes
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Ice cubes - 6 bags
- Stir sticks - 200 pieces
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Sponges - 6 pieces

Tips

Allow at least one market table per stall, then add one separate information desk. Confirm the final stall count before buying or collecting tables so the layout and market map match.
Prepare one cash box for each sales point, with a calculator, receipt booklets and ballpoint pens. Count the starting cash before opening and keep spare pens and receipt paper at the information desk.
Buy or collect price tags, name badges and wristbands at least two days ahead. Prepare them from the final participant list so late changes do not leave stalls or volunteers unidentified.
Plan refreshments by service rather than by guest count alone: provide enough coffee cups, glasses, plates and cutlery for the first serving round, then keep a reserve for replacements.
Test coffee machines, kettles, LED lamps and string lights before setup day. Use extension cords, power strips and cable mats together, and keep every cable crossing covered and out of visitor routes.

Frequently asked questions

What do I need for a hobby market stall?: Each stall normally needs a market table, a chair, a tablecloth, price tags and a way to display items, such as a clothing rack where required. Prepare the final stall allocation at least 2 days before the market so missing furniture can still be arranged.
How many tables do I need for a hobby market?: Plan one market table for every confirmed stall, plus one separate table for the information desk. Add extra tables only after checking the hall dimensions and keeping clear visitor routes on the market map.
What cash supplies are needed for a hobby market?: Prepare at least one cash box per sales point, together with calculators, ballpoint pens and receipt booklets. Check the cash drawer and receipt supplies the day before opening, not during stall setup.
What should I buy for refreshments at a hobby market?: You need coffee cups, glasses, plates, cutlery sets, serving spoons, coffee machines and kettles, plus coolers where drinks must stay cold. Check quantities after confirming the expected visitor and stallholder numbers, and keep replacement tableware available.

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