What to Bring for a Historic Tour

A historic tour needs more than route maps and a good guide. Prepare printed information for participants, clear registration materials, drinks, snacks and equipment that keeps the group informed and easy to find. Plan supplies for the full walking time, plus a small buffer for delays. Weather protection, charged phones and spare batteries are easy to overlook, especially when the tour starts early or finishes after dark.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Information desk
Folding chairsqty 6

Equipment

Portable megaphoneqty 2
Power banksqty 4
Phonesqty 3
Charging cablesqty 5
Coolersqty 3
Thermos flasksqty 4
Camera

Documents

Participant foldersqty 35
Route mapsqty 35
Programsqty 35
Historical information sheetsqty 35
Participant Listqty 3
Emergency contact listqty 3
Pensqty 40
Name stickersqty 40
Clipboardsqty 6
Waterproof route mapsqty 6
File foldersqty 4

Lighting

Flashlightsqty 6
Spare batteriesqty 24

Clothing

Recognizable vestsqty 6
Rain ponchosqty 35

Catering

Reusable drinking cupsqty 40
Reusable coffee cupsqty 40
Platesqty 40
Cutlery setsqty 40
Napkin dispensersqty 3
Picnic blanketsqty 4
Groceries
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Butter cake - 4 packs
- Whole-grain muesli bars - 40 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Salty sticks - 4 bags
- Unsalted nuts - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Whole grain bread - 8 loaves
- Hummus - 6 tubs
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Paper napkins - 100 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Wet wipes - 4 packs

Cleaning

Waste binsqty 4
Hand sanitizerqty 4
Cleaning clothsqty 8

Tips

Prepare one participant folder per attendee, plus 5 extra copies for late registrations or damaged materials. Include the route map, program and historical information sheets.
Bring at least one reusable drinking cup per participant and plan two to three drinks per person for the first hour. Use coolers for cold drinks and thermos flasks for coffee or tea.
Pack one name sticker and one pen for every participant, with at least 10% extra. Keep the participant list, emergency contact list and pens together at the information desk.
Print waterproof route maps for the guides and organisers, not only standard copies. A practical minimum is one waterproof map per guide plus two spare copies.
Check the forecast 24 hours before departure and pack rain ponchos, flashlights and spare batteries when conditions or the finish time may change. Charge phones and power banks the evening before.

Frequently asked questions

How many printed route maps do I need for a historic tour?: Print one standard route map for each participant and keep 5 extra copies available. Prepare at least one waterproof map per guide or organiser, plus two spares for rain or loss.
How much food and drink should I bring for a historic walking tour?: Allow two to three drinks per person for the first hour, then adjust for the total duration and weather. Pack one snack or lunch portion per participant, with extra portions for guides and late arrivals.
What should I pack for a historic tour in rainy weather?: Bring one rain poncho per participant, waterproof route maps for the people leading the group and a cooler or sealed container for printed materials. Check the forecast 24 hours before the tour and again on the morning itself.
When should I charge phones and power banks for the tour?: Charge all phones and power banks the evening before departure, and check them again at least 2 hours before participants arrive. Pack the charging cables with the equipment so they are available if the tour runs late.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.