What to Bring for a Historic City Walk
A historic city walk needs more than maps and a knowledgeable guide. You’ll need drinks for the meeting point, reusable serving items, printed information and equipment that keeps groups visible and connected. Plan supplies around the number of participants, guides and walking groups, then add a small reserve for late arrivals or damaged materials. This list focuses on what to buy, pack or set out before the walk starts.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 3
- Folding chairsqty 12
- Tableclothsqty 3
Tableware
- Reusable cupsqty 50
- Reusable platesqty 40
- Reusable cutleryqty 40
Kitchen
- Thermos flasksqty 4
- Coolersqty 4
- Serving plattersqty 6
- Cutting boardsqty 2
Equipment
- Megaphonesqty 3
- Power banksqty 4
- Phone chargersqty 4
Lighting
- LED lanternsqty 8
- Headlampsqty 6
Safety
- Reflective vestsqty 8
- First aid kitqty 2
- Emergency blanketsqty 4
Documentation
- Route mapsqty 40
- Historical info sheetsqty 40
- Participant badgesqty 40
- Name markersqty 6
- Clipboardsqty 6
- Pen setsqty 6
Communication
- Walkie-talkiesqty 6
- Phone holdersqty 4
Decorations
- Welcome sign
- Route arrowsqty 12
- Chalkboardsqty 3
Cleaning
- Waste binsqty 4
- Reusable cleaning clothsqty 10
Catering
- Groceries
- Coffee - 1 kilo
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 48 bottles
- Sparkling mineral water - 24 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemonade syrup - 2 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Ginger beer - 3 bottles
- Sugar packets - 100 pieces
- Stirrers - 100 pieces
- Coffee pastries - 40 pieces
- Stroopwafels - 3 packs
- Wholemeal bread - 6 loaves
- White rolls - 40 pieces
- Gluten-free rolls - 4 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Back ham - 1 kilo
- Hummus - 1 kilo
- Vegan cheese - 500 grams
- Herb cream cheese - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Bell peppers - 8 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salt-free crackers - 2 packs
- Mixed nuts - 2 bags
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- Hand soap - 2 bottles
- Hand gel - 4 bottles
Tips
- Plan two to three drinks per person for the first hour, plus at least 10% extra. Pack them in coolers and use reusable cups rather than relying on a shop near the meeting point.
- Print one route map and one historical information sheet per participant, then add 10% spare copies. Keep the papers on clipboards with pen sets so guides can make notes while walking.
- Give every participant a badge or name marker and prepare clearly labelled materials for each group. Pack route arrows and a welcome sign separately so the meeting point can be set up quickly.
- Bring one fully charged power bank and a suitable phone charger for each guide, plus walkie-talkies when groups may split up. Phone holders make navigation easier without holding a phone throughout the walk.
- Pack safety supplies before shopping for refreshments: one first aid kit, emergency blankets, reflective vests for guides and headlamps or LED lanterns if any part of the route may be dark. Keep waste bins and a small cleanup setup at the rest stop.
Frequently asked questions
- How many drinks do I need for a historic city walk?
- Allow two to three drinks per person for the first hour, including the welcome drink. Add at least 10% extra, and bring more if the walk lasts longer than two hours or the weather is warm.
- How many route maps should I print?
- Print one route map per participant and add 10% spare copies. Give each guide a separate copy with group details and key stops marked before the meeting point opens.
- What should each walking group carry?
- Prepare one clipboard, pen set, route map, historical information set and communication device for each group. Pack one extra complete group kit for every five groups in case materials are lost or damaged.
- When should I buy and pack supplies for the walk?
- Buy non-perishable materials at least 3 to 5 days in advance. Chill drinks and pack printed documents, safety equipment and group kits on the day before the walk; check chargers and communication devices again that morning.
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