What to buy for a Health Day

A Health Day needs more than healthy snacks and bottled water. You will need practical supplies for registration, workshops, demonstrations, refreshments and presentations, plus enough reusable tableware for the full group. Use the quantities below as a starting point and adjust them to your confirmed attendance. Check dietary requirements before shopping, and leave time to wash, chill and portion food before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Registration tablesqty 2
Buffet tablesqty 4
Workshop tablesqty 8
High tablesqty 6
Chairsqty 90
Stoolsqty 12
Tableclothsqty 14
Coat racksqty 2

Tableware

Reusable platesqty 100
Reusable bowlsqty 100
Reusable glassesqty 120
Coffee cupsqty 80
Cutlery setsqty 100
Serving spoonsqty 12
Foraging bowlsqty 10

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 20
Serving tongsqty 10
Thermos flasksqty 6
Water jugsqty 8
Coolersqty 6

Equipment

Projector
Projection screen
Laptop
Portable speakerqty 2
Wireless microphone
Extension cordsqty 6
Power stripsqty 6
Charging stationsqty 2
Blood pressure monitorsqty 4
Scalesqty 2
Measuring tapesqty 4
Stopwatchesqty 4

Sports equipment

Yoga matsqty 30
Resistance bandsqty 30
Fitness ballsqty 10
Hand weightsqty 20
Conesqty 20
Skipping ropesqty 15
Towelsqty 40

Decorations

Welcome sign
Program standsqty 6
Directional signsqty 10
Buntingqty 6
Name badgesqty 100
Pensqty 40
Clipboardsqty 10

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Broom setsqty 3
Mop headsqty 3
Bucketsqty 3
Microfiber clothsqty 20
Hand soap dispensersqty 6
Sanitizing stationsqty 6
Toilet brushesqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Sparkling water - 24 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Unsweetened iced tea - 12 liters
- Coffee beans - 3 kilo
- Tea bags - 200 pieces
- Decaf coffee - 500 grams
- Oat milk - 8 liters
- Semi-skimmed milk - 8 liters
- Sugar - 2 kilos
- Honey - 2 jars
- Lemons - 20 pieces
- Cucumbers - 20 pieces
- Cherry tomatoes - 4 kilos
- Bell peppers - 30 pieces
- Carrots - 4 kilos
- Celery - 2 kilo
- Arugula - 2 kilos
- Mixed salad - 4 kilo
- Avocados - 20 pieces
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 6 kilos
- Oranges - 60 pieces
- Berry mix - 4 kilos
- Unsalted nuts - 3 kilos
- Pumpkin seeds - 1 kilo
- Sunflower seeds - 1 kilo
- Whole wheat bread - 12 loaves
- Whole wheat wraps - 100 pieces
- Hummus - 5 kilos
- Dairy spread - 3 kilos
- Cottage cheese - 3 kilo
- Smoked chicken breast - 4 kilo
- Smoked salmon - 2 kilos
- Falafel - 4 kilos
- Lentils - 3 kilos
- Chickpeas - 3 kilos
- Quinoa - 4 kilos
- Brown rice - 4 kilos
- Wholewheat pasta - 3 kg
- Olive oil - 3 liters
- Apple cider vinegar - 2 bottles
- Balsamic vinegar - 2 bottles
- Mayonnaise - 2 kilos
- Mustard - 1 kilo
- Yogurt dressing - 2 liters
- Spice mix - 6 jars
- Black pepper - 500 grams
- Salt - 500 grams
- Garlic - 10 bulbs
- Fresh basil - 10 bunches
- Fresh mint - 10 bunches
- Low-fat yogurt - 8 kilo
- Greek yogurt - 6 kilos
- Oatmeal - 3 kilo
- Sugar-free muesli - 3 kilo
- Wholegrain crackers - 12 packs
- Rice cakes - 12 packs
- Paprika chips - 10 bags
- Sugar-free popcorn - 8 bags
- Dark chocolate - 2 kilo
- Ice cubes - 20 kilo
- Plastic wrap - 4 rolls
- Aluminum foil - 3 rolls
- Baking paper - 3 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Hand soap - 6 bottles
- Disinfectant hand gel - 6 liters
- Paper towels - 12 packs
- Nitrile gloves - 200 pieces
- Bandages - 4 boxes
- Sterile gauze pads - 4 boxes
- Disposable cups for measurements - 150 pieces
- Paper napkins - 500 pieces
- Diet labels - 150 pieces

Tips

Plan 2–3 drinks per person for the first hour, then about 1 drink per person for each additional hour. Include water and keep extra drinks chilled in coolers or thermos flasks.
Buy about 150–200 grams of snacks per person for a half-day Health Day. Add 10% extra for late registrations, damaged portions and participants who need a larger serving.
Match reusable plates, bowls, glasses and cutlery to your final participant count, then add 10% spare. Serving spoons, tongs, platters and foraging bowls are easy to overlook until food is ready.
Prepare registration materials for every attendee, plus at least 10 blank copies. Set up the registration tables, forms and pens before the first arrival so the reception desk does not become a bottleneck.
Test the projector, laptop, speaker and wireless microphone at least 60 minutes before the programme starts. Bring enough extension cords, power strips and charging points for every device that needs power.

Frequently asked questions

How much food should I buy for a Health Day?: For a half-day programme, allow 150–200 grams of snacks per person, including fruit and other small portions. Buy around 10% extra when attendance is uncertain or participants can arrive without registering.
How many drinks do I need per person for a Health Day?: Allow 2–3 drinks per person during the first hour and about 1 drink per person for every following hour. Keep additional water available, especially when workshops involve movement or take place in a warm room.
When should I buy and prepare the Health Day food?: Buy fresh fruit and vegetables no more than 1–2 days before the event. Wash and portion them on the day itself, and chill drinks several hours before guests arrive.
How many plates and glasses do I need for a Health Day?: Start with one plate, bowl, glass and cutlery set per participant, then add 10% spare. For 50 attendees, that means 55 of each item where possible, especially if there is no washing-up during the programme.

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