Health Day shopping list

Use this shopping list to prepare a Health Day with food, movement sessions, workshops and practical activity stations. Plan refreshments around the number of registered participants, then add serving supplies, chilled storage and cleaning materials that are easy to overlook. The plan also covers equipment such as yoga mats, cones, resistance bands and stopwatches, so each activity can start without last-minute borrowing. Check dietary requirements before buying ingredients and keep chilled products refrigerated until serving.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 110
Buffet tablesqty 4
Folding chairsqty 10
Waste binsqty 8
Coat racksqty 3

Equipment

Laptopqty 2
Projector
Projection screen
Portable speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Batteriesqty 24
Timerqty 6
Digital scaleqty 2

Sports equipment

Yoga matsqty 30
Sports ballsqty 12
Conesqty 30
Skipping ropesqty 20
Hoopsqty 12
Resistance bandsqty 20
Gym matsqty 10
Relay batonsqty 12
Balance discsqty 8
Stopwatchesqty 6
Measuring tapesqty 4
Hand grippersqty 6
Heart rate monitorsqty 6

Kitchen

Cutting boardsqty 8
Chef's knivesqty 8
Mixing bowlsqty 8
Measuring cupsqty 4
Serving spoonsqty 8
Soup kettlesqty 2
Water jugsqty 8
Coolersqty 6
Thermos flasksqty 6

Tableware

Platesqty 120
Soup bowlsqty 120
Glassesqty 140
Mugsqty 80
Forksqty 120
Knivesqty 120
Spoonsqty 120
Teaspoonsqty 80
Serving bowlsqty 12
Serving traysqty 8

Decorations

Welcome sign
Route arrowsqty 12
Info postersqty 20
Tableclothsqty 12
Name badgesqty 120
Pensqty 40
Adhesive tapeqty 8
Markersqty 12

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mop setsqty 3
Bucketsqty 4
Cleaning clothsqty 30
Hand soap dispensersqty 6
Toilet brushesqty 4

Catering

First aid kit
Ice packsqty 20
Groceries
- Whole wheat bread - 12 loaves
- Whole wheat rolls - 120 pieces
- Hummus - 3 kilograms
- Dairy spread - 2 kilogram
- Mild cheese - 3 kilograms
- Chicken breast slices - 2 kilograms
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Peppers - 3 kilograms
- Carrots - 4 kilograms
- Celery - 2 kilograms
- Mixed salad - 3 kilograms
- Arugula - 1 kilogram
- Avocados - 20 pieces
- Chickpeas - 3 kilograms
- Lentils - 2 kilograms
- Onions - 2 kilograms
- Garlic - 6 bulbs
- Zucchini - 4 kilogram
- Broccoli - 4 kilograms
- Cauliflower - 3 kilogram
- Sweet potatoes - 5 kilogram
- Potatoes - 8 kilograms
- Diced tomatoes - 12 cans
- Vegetable broth - 2 liters
- Coconut milk - 6 cans
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Apple cider vinegar - 2 bottles
- Lemon juice - 2 liters
- Mayonnaise - 2 kilograms
- Yogurt dressing - 2 liters
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 250 grams
- Italian herbs - 250 grams
- Turmeric - 250 gram
- Brown rice - 4 kilograms
- Quinoa - 3 kilograms
- Oatmeal - 2 kilogram
- Muesli - 3 kilogram
- Greek yogurt - 8 kilograms
- Unsalted nuts - 2 kilogram
- Sunflower seeds - 1 kilogram
- Raisins - 1 kilogram
- Apples - 120 pieces
- Bananas - 100 pieces
- Oranges - 80 pieces
- Grapes - 8 kilograms
- Pears - 60 pieces
- Berry mix - 4 kilograms
- Melons - 8 pieces
- Dried apricots - 1 kilogram
- Dark chocolate - 1 kilogram
- Herbal tea - 6 boxes
- Black tea - 4 boxes
- Coffee - 4 packs
- Decaffeinated coffee - 2 packs
- Milk - 12 liters
- Oat milk - 8 liters
- Honey - 2 jars
- Spa Blue - 12 crates
- Sparkling water - 6 crates
- Apple juice - 12 liters
- Orange juice - 12 liters
- Unsweetened iced tea - 12 liters
- Lemons - 5 kilograms
- Fresh mint - 20 bunches
- Ice cubes - 15 kilograms
- Paper napkins - 600 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 80 pcs
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Hand sanitizer - 6 bottles
- Toilet paper - 36 rolls

Tips

Plan food and drinks from the registration numbers, then add about 10% extra for unexpected attendees or larger portions. Keep a separate count for dietary requirements instead of relying on memory.
Buy chilled ingredients no earlier than 1–2 days before the event and leave enough refrigerator space for prepared soup, dips, dressings and washed produce. Label special-diet items before they reach the buffet.
Match equipment to each activity station before shopping: allow one yoga mat per participant in a mat-based session, and count cones, hoops, balls or resistance bands for every group using the station.
Pack a small technical kit with spare batteries, extension cords and power strips. Test the laptop, projector, speakers, microphone, timer and digital scale at least one day before Health Day.
Bring more serving and waste capacity than you expect to need: one accessible waste bin per busy food or activity area makes clearing up faster. Include cutting boards and other kitchen tools before buying ingredients, not after.

Frequently asked questions

What food should I buy for a Health Day?: Buy ingredients for the planned soup, dips, dressings and recipe-card activities, plus washed fruit and vegetables for snacks. Base quantities on the number registered and add roughly 10% extra; check dietary requirements before placing the order.
How much water and other drinks do I need for a Health Day?: Allow around 1 litre of drinking water per participant for a half-day programme, and more if activities are strenuous or held in warm conditions. Provide extra cups or reusable bottles and keep a reserve available at the busiest activity area.
How many yoga mats and sports items do I need?: For a session where everyone participates at once, provide one yoga mat or gym mat per person, then count shared items such as balls, hoops, cones and skipping ropes by station. Prepare at least one spare mat and a few spare small items for damaged or missing equipment.
When should I buy supplies for a Health Day?: Buy shelf-stable food, printed materials and non-perishable equipment several days in advance. Shop for fresh produce and chilled ingredients 1–2 days before the event, and check batteries and technical equipment no later than the day before.

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