What to Buy for a Gymnastics Competition

A gymnastics competition needs more than the apparatus on the floor. You also need practical supplies for scoring, registration, judging, refreshments and changing areas. Use the quantities in the plan as a starting point, then adjust them to the number of gymnasts, clubs and spectators. Check borrowed equipment and electrical items at least one week before the event, because missing mats, cables or printing supplies are difficult to replace on competition day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 180
Jury tablesqty 6
Changing room benchesqty 8

Sports equipment

Gym floor
Bridge uneven rungs
Beam
Springboard
Mini trampoline
Crash matsqty 8
Landing matsqty 4
Gym matsqty 12
Magnesium tubsqty 4
Magnesium blocksqty 8
Bib numbersqty 100

Equipment

Laptopqty 2
Printer
Extension cordsqty 6
Power stripsqty 6
Sound speakerqty 2
Microphone
Timerqty 4
Calculatorsqty 4
Cable tiesqty 100
Gaffer tapeqty 6
Scissorsqty 6
Markersqty 12
Pensqty 50
Paperqty 500
USB sticksqty 3

Tableware

Reusable cupsqty 200
Coffee cupsqty 80
Platesqty 180
Cutlery setsqty 180
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 6
Cutting boardsqty 3
Bread knivesqty 3

Decorations

Competition bannersqty 4
Club flagsqty 12
Balloonsqty 100
Directional signsqty 12
Tableclothsqty 12
Name badgesqty 120
Clipboardsqty 12

Catering

Medalsqty 60
Cupsqty 12
Groceries
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 4 packs
- Tea - 3 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweetener - 2 boxes
- Lemon tea - 1 box
- Herbal tea - 1 box
- Sandwiches - 180 pieces
- Cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast - 2 kilogram
- Hummus - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Butter - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted crackers - 6 packs
- Muesli bars - 100 pieces
- Bananas - 100 pieces
- Apples - 100 pieces
- Grapes - 6 kilograms
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 1 kilogram
- Allergen labels - 1 pack
- Ice cubes - 10 bags
- Paper towels - 8 rolls
- Napkins - 400 pieces
- Trash bags - 100 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Toilet paper - 48 rolls
- Hand soap - 6 bottles

Cleaning

Waste binsqty 12
Trash bag holdersqty 8
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Microfiber clothsqty 20
Toilet brushesqty 4

Tips

Plan one jury table and chair per judging panel, plus a separate table for registration and results. Confirm the final number of panels when you create the jury lineup so you do not run short on seating.
Allow one bib number for every participant, plus at least 10 spare numbers for late changes or damaged bibs. Prepare name badges at the same time as the participant lists, rather than waiting until the morning of the competition.
For drinks, allow two to three servings per person during the first hour and one serving per person for each additional hour. Bring reusable cups for spectators and separate coffee cups for officials and volunteers.
Check that every apparatus has the right landing and crash mats before loading the sports hall. A missing mat or magnesium tub is more disruptive than a missing snack, so confirm quantities with the equipment provider several days in advance.
Bring one printed set of score sheets and participant lists for each jury table, plus at least 10% extra copies. Test the printer, laptop, microphone, timer and speaker before the event, and pack extension cords and power strips with them.

Frequently asked questions

What do I need to buy for a gymnastics competition?: Plan for apparatus, landing and crash mats, magnesium, bib numbers, score sheets, participant lists, name badges and judging supplies. You will also need tables, chairs, refreshments and serving items; confirm the final quantities after registration closes.
How many bib numbers do I need for a gymnastics meet?: Buy or prepare one bib number per registered gymnast, plus at least 10 spare numbers. If the event has more than 100 participants, keeping an extra 10% is safer than relying on last-minute replacements.
How much food and drink should I buy for a gymnastics competition?: Allow two to three drinks per person in the first hour and one more per person for each following hour. For snacks, plan at least two portions per participant, volunteer and official, with extra food for a long competition day.
When should I check the gymnastics equipment and supplies?: Check borrowed or hired apparatus, mats, tables and electrical equipment at least one week before the competition. Do a second check when the hall is set up, and test the printer, timer, microphone and speaker before participants arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.