Golf networking day checklist

A golf networking day combines a fixed course schedule with the moving parts of a business event. You need confirmed player numbers before creating flights, and dietary details before finalising catering. This checklist takes you from booking the course and sending invitations to preparing badges, golf equipment, signs, refreshments and the reception area. Use it to keep registrations, golf rounds, speakers, catering and the on-site setup in the right order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve the golf course
Set the schedule and golf rounds
2 people
Determine number of participants
Draft invitations
2 people
Send invitations
Process registrations
Collect dietary requirements
Send reminder to participants
Create the flight schedule
2 people
Order polo shirts and badges
Confirm catering menu
Confirm speakers and guides
Check the weather forecast
Print participant list
Do the shopping
2 people
Check golf equipment
2 people
Prepare name badges
2 people
Make route and parking signs
Set up tables and chairs
3 people
Set up the reception desk
2 people
Set up buffet and drinks tables
3 people
Hang decorations
2 people
Put up signs and signage
2 people
Chill drinks
2 people
Set up coffee station
2 people
Prepare golf clubs and balls
2 people
Distribute scorecards
Briefing for reception team

Event

Receive participants
3 people
Hand out name badges
2 people
Serve welcome coffee
2 people
Deliver the welcome speech
Explain golf rules and flight assignments
2 people
Guide flights to the holes
4 people
Refill drinks
2 people
Set up the networking drinks reception
3 people
Serve snacks
3 people
Collect scorecards
2 people
Determine the winners
2 people
Open the dinner buffet
3 people
Refill the dinner buffet
3 people
Handle prize ceremony
2 people
Lead networking evening
3 people
Refill drinks
2 people
See off guests and manage departure
3 people

Aftercare

Collect Golf Equipment
3 people
Clear tables and chairs
4 people
Remove food scraps and waste
3 people
Wash dishes
3 people
Clean the venue
3 people
Remove decorations
2 people
Return borrowed materials
2 people
Register lost and found items
Send thank-you message
Share photos with participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Cocktail tablesqty 8
Dining tablesqty 6
Chairsqty 50
Reception desk
Party tentqty 2

Tableware

Platesqty 60
Dessert platesqty 60
Coffee cupsqty 50
Water glassesqty 60
Wine glassesqty 60
Cutlery setsqty 60
Serving traysqty 12

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Food warmersqty 6
Microphone
Portable speaker

Sports equipment

Golf club setsqty 8
Golf Ballsqty 80
Golf teesqty 200
Scorecardsqty 60
Pencilsqty 60

Decorations

Name badgesqty 60
Table runnersqty 8
Flower arrangementsqty 6
Balloonsqty 80
Prize trophiesqty 3

Lighting

String lightsqty 6

Cleaning

Waste binsqty 6
Cleaning bucketsqty 2
Broomsqty 2
Floor squeegeesqty 2

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 8
Ice cube traysqty 4

Catering

Groceries

Tips

Set a registration deadline at least 10–14 days before the event. You need the final participant count, dietary requirements and any golf equipment requests before creating the flight schedule and ordering polo shirts or badges.
Build the day around the golf rounds, then work backwards for registration, coffee and introductions. Share the confirmed schedule with participants in the reminder so late arrivals do not disrupt the first flight.
Prepare one reception pack for every participant: a name badge, scorecard and pencil. Print the participant list before setup and keep spare badges and pencils at the reception desk for last-minute changes.
Check catering quantities against the final registration list, including dietary requirements, before confirming the menu. Set up separate coffee, buffet and drinks points so reception does not become a queue for refreshments.
Check the weather forecast 48 hours before the event and again on the morning itself. Have route and parking signs, a party tent if needed, chilled drinks and a clear indoor or covered setup plan ready before participants arrive.

Frequently asked questions

How far in advance should I book a golf course for a networking day?: Book the course as soon as you know the preferred date, ideally at least 8–12 weeks ahead. Confirm the number of rounds, available tee times, participant capacity and any requirements for speakers or guides before sending invitations.
When should I close registration for a golf networking day?: Close registration 10–14 days before the event. This gives you time to process changes, collect dietary requirements, create the flight schedule, order shirts and badges, and confirm catering quantities.
How many golf balls and tees do I need per participant?: Plan at least one usable set of golf balls and several tees per participant, then add a small reserve for losses and late registrations. Check the golf equipment inventory before the event rather than waiting until setup.
What should be ready at the reception desk on the morning of the event?: Set up the desk at least 60 minutes before the first scheduled activity. Have the printed participant list, prepared name badges, spare badges, scorecards, pencils and clear route or parking signs ready before guests arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.