What you need for a golf fair

A golf fair needs more than clubs and golf balls. You will need equipment for putting demonstrations, furniture for exhibitor stands, registration, refreshments and clear visitor information. Plan quantities around your exhibitor and visitor numbers, then check power, table space and delivery access before ordering. Small items such as tees, scorecards, extension cords and cable mats are easy to overlook and can delay setup on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Standing tablesqty 24
Folding chairsqty 60
Registration desk
Bar stoolsqty 8
Tableclothsqty 24
Waste binsqty 8

Sports equipment

Putting matsqty 2
Golf clubsqty 12
Golf Ballsqty 120
Putting cupsqty 4
Tee Matsqty 2
Golf teesqty 200
Competition scorecardsqty 100

Equipment

Laptopqty 2
Projector
Projection screen
Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 8
Power stripsqty 8
Cable matsqty 8

Tableware

Coffee cupsqty 80
Glassesqty 120
Platesqty 120
Cutlery setsqty 120

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving traysqty 6
Tongs and serving spoonsqty 8

Decorations

Golf flagsqty 6
Bannersqty 12
Table signalsqty 24
Direction signsqty 12
Name badgesqty 180

Lighting

LED string lightsqty 6
Standing lampsqty 4

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 2
Cleaning clothsqty 12
Hand broomsqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 6 pieces
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 3 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 8 bags
- Mini cheese sandwiches - 60 pieces
- Mini ham sandwiches - 60 pieces
- Mini hummus sandwiches - 40 pieces
- Chicken mini sandwiches - 40 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 3 bags
- Salted pretzels - 3 bags
- Cookies - 5 packs
- Muesli bars - 80 pieces
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 6 packs
- Gluten-free crackers - 3 packs
- Vegan Toppings - 3 tubs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Trash bags - 3 rolls
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack

Tips

Prepare at least one complete golf demonstration setup, including putting mats, putting cups, golf balls, clubs, tee mats and golf tees. Add competition scorecards if visitors will take part in a challenge.
Allow one chair per person who will sit at an exhibitor stand, plus standing tables and bar stools where visitors are expected to move between booths. Confirm the final booth layout before ordering tablecloths.
Plan refreshments by service period: provide coffee cups, glasses, plates and cutlery for the expected number of guests, and arrange coffee machines, kettles, thermos flasks, coolers and serving trays before the catering delivery.
Keep one registration desk, laptop and the required signage ready at the entrance. Pack spare extension cords, power strips and cable mats so demonstrations and presentation equipment can be connected safely.
Order waste bins for the registration area, catering points and golf demonstration area, rather than placing one bin in a single location. Check stock at least 3–5 days before the fair and pick up missing groceries before setup day.

Frequently asked questions

What equipment do I need for a golf fair?: For a basic demonstration, plan putting mats, putting cups, golf clubs, golf balls, tee mats and golf tees. Add competition scorecards if you are running a visitor challenge, and allow enough equipment for people to participate without waiting.
How many chairs and tables do I need for a golf fair?: Start with one exhibitor space per confirmed exhibitor, then match the number of tables, chairs and bar stools to the approved stand layout. Add seating for registration and catering, and confirm quantities at least 1 week before the event.
What catering supplies are needed for a golf fair?: You will typically need coffee cups, glasses, plates, cutlery sets, coffee machines, kettles, thermos flasks, coolers and serving trays. Base quantities on your registered guest count and order or confirm them at least 3–5 days ahead.
What AV and power supplies should I bring to a golf fair?: For presentations, prepare a laptop, projector, projection screen, wireless microphones and speakers. Bring extension cords, power strips and cable mats, and test every connection at the venue at least 2 hours before opening.

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