Glassblowing Workshop Checklist

A glassblowing workshop needs more than a furnace and a booking list. You need to coordinate the instructor, venue, participant information, glass stock, hot-work equipment, protective gear, and cooling time in the right order. This checklist covers the work from reserving the space through setting up workstations and cleaning afterward. Use it to see what must be confirmed early, what can wait until the final week, and what should be checked before anyone approaches the furnace.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Book a glass instructor
Set the workshop program
2 people
Create a registration form
Send invitations
Process registrations
Collect dietary requirements
Send participant information
Order Glass Stock
Secure equipment
Prepare risk instructions
2 people
Check fire safety
2 people
Label the projects
2 people
Print participant list
Sort workshop materials
2 people
Do the shopping
2 people
Set out glass and colors
2 people
Transport equipment
3 people
Clean the venue
2 people
Preheat oven
2 people
Set up tables and chairs
3 people
Set up workstations
3 people
Install safety barriers
2 people
Prepare protective equipment
2 people
Chill drinks
Set up the reception table

Event

Receive participants
2 people
Serve welcome drinks
2 people
Give safety instructions
2 people
Give a glassblowing demonstration
2 people
Assign participant groups
2 people
Supervise the first blowing session
3 people
Restock drinks and snacks
2 people
Supervise the second blowing session
3 people
Place projects in the oven
2 people
Serve break snacks
2 people
Guide the third balloon session
3 people
Label workpieces
2 people
Provide a closing explanation
Let items cool safely
2 people

Aftercare

Shut off gas and equipment
2 people
Clean tools
2 people
Collect waste
2 people
Clean the venue
3 people
Dismantle equipment
3 people
Check projects
2 people
Send Pickup Information
Return equipment
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 24
Reception desk
Stoolsqty 6

Equipment

Glass Furnace
Warming oven
Gas burnersqty 3
Gas cylindersqty 3
Gas regulatorsqty 3
Gas hosesqty 6
Coolersqty 2
Safety barriersqty 4
Power stripsqty 6
Extension cordsqty 6
Flashlightsqty 4

Tools

Blowpipesqty 12
Puntelsqty 12
Glass nippersqty 6
Glass grabbersqty 6
Tweezersqty 12
Wooden paddlesqty 12
Marble platesqty 6
Graphite blocksqty 12
Measuring rulersqty 6

Materials

Glass rodsqty 120
Glass Shardsqty 25
Colored glass chipsqty 12
Curly hair tongsqty 6
Oven waxqty 2
Barrier powderqty 2
Waterproof markersqty 12
Labelsqty 50
Notepadsqty 25
Pensqty 30
Instruction sheetsqty 30

Safety

Safety gogglesqty 26
Heat-resistant glovesqty 12
Leather apronsqty 26
Face shieldsqty 6
Heat-resistant matsqty 6
Fire extinguishersqty 2
Fire blanketsqty 2
First aid kit

Tableware

Glassesqty 30
Coffee cupsqty 24
Platesqty 30
Cutlery setsqty 30

Catering

Water jugsqty 3
Coffee maker
Kettlesqty 2
Thermos flasksqty 3
Serving plattersqty 6
Serving spoonsqty 6
Groceries

Decorations

Name badgesqty 30
Tableclothsqty 6
Directional signsqty 8

Cleaning

Waste binsqty 4
Bucketsqty 4
Broom setsqty 3
Dustpan and brushqty 3
Mop setsqty 2
Microfiber clothsqty 12
Dust gogglesqty 6

Transport

Sturdy transport cratesqty 8
Project boxesqty 30
Bubble wrapqty 2

Tips

Book the instructor and venue before opening registration. Confirm the furnace, warming oven, gas supply, ventilation, work surfaces, and the maximum number of participants the room can safely handle.
Send participant information before the workshop, including clothing guidance, closed-toe shoe requirements, arrival time, expected heat exposure, and any age or mobility limits. Collect dietary requirements at registration rather than chasing them later.
Order glass stock and colored glass chips early enough to check the delivery before setup day. Count materials against the number of registered participants and keep a small reserve for breakage and practice pieces.
Treat safety preparation as a separate workstream: check fire safety, install barriers, prepare goggles, gloves, leather aprons, and face shields, and make sure gas cylinders, regulators, and hoses are compatible and secure.
Set up and label each workstation before participants arrive. Preheat the warming oven only when the instructor confirms the timing, and keep the participant list, project labels, and workshop materials together at reception.

Frequently asked questions

How far in advance should I book a glassblowing workshop venue?: Book the venue and glass instructor at least 6–8 weeks before the workshop. This gives you time to confirm furnace access, gas arrangements, ventilation, safety barriers, tables, and the final participant capacity before invitations go out.
How many people can attend a glassblowing workshop?: Use the instructor’s safe workstation limit rather than the room’s seating capacity. Confirm the exact number before registration opens, because participants need supervised access to hot equipment and enough space for protective gear and movement.
What should participants wear to a glassblowing workshop?: Tell participants at least 7 days in advance to wear natural-fibre clothing, long trousers, and closed-toe shoes. Include instructions about tying back long hair and avoiding loose sleeves, jewellery, or synthetic fabrics near heat.
When should I prepare the glassblowing equipment and safety gear?: Sort tools, glass, protective equipment, and workstation materials on the day before the workshop. Complete the fire-safety and gas-equipment check before participants arrive, then have the instructor approve the furnace and burner setup before work begins.

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