What you need for a Geography Quiz

A Geography Quiz needs more than questions and a projector. You will need printed answer and score sheets, team labels, pens, clipboards and a few reliable timing and scoring tools. Plan tableware and refreshments separately: coffee cups, glasses, plates and serving platters are easy to overlook when shopping. This checklist also covers the equipment needed to show the quiz clearly and keep each round running without delays.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 54
Registration desk
Quiz master table
Tableclothsqty 8

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Speakerqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4

Quiz materials

Answer formsqty 180
Score sheetsqty 12
Team badgesqty 12
Pensqty 60
Clipboardsqty 12
Stopwatchqty 2
Quiz bell
World mapqty 2
Whiteboard
Whiteboard markersqty 4

Tableware

Coffee cupsqty 60
Glassesqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 10

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Serving spoonsqty 4

Decorations

Buntingqty 4
Welcome sign
Wayfinding signsqty 4

Lighting

LED table lampsqty 6

Cleaning

Waste binsqty 4
Broom and dustpan
Mop and bucket
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 3 packs
- Tea assortment - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 48 cans
- Alcohol-free beer - 12 cans
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Party nuts - 3 bags
- Salted pretzels - 3 bags
- Popcorn - 3 bags
- Cookies - 5 packs
- Mini rolls - 4 packs
- Grapes - 3 kilos
- Apples - 30 pieces
- Cucumber - 4 pieces
- Cherry tomatoes - 2 kilos
- Baguettes - 8 pieces
- Cream cheese - 6 tubs
- Hummus - 6 tubs
- Herb butter - 4 tubs
- Young cheese - 2 kilos
- Hummus wraps - 24 pieces
- Mini sandwiches - 60 pieces
- Vegetarian mini sandwiches - 24 pieces
- Vegan mini sandwiches - 12 pieces
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Wooden stirrers - 100 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Paper towels - 4 rolls
- Toilet paper - 2 packs
- Trash bags - 2 rolls

Tips

Prepare one answer form, one clipboard and at least one pen for each team. Add 10–20% extra pens and forms so a missing or faulty item does not stop a round.
Allow two to three drinks per person for the first hour, then adjust for the expected length of the quiz. Chill drinks before guests arrive and count coffee cups separately from glasses.
Check the presentation setup at least 24 hours beforehand: laptop, projector, screen, HDMI cable, speaker, microphone, extension cords and power strips must work together.
Buy or gather serving items before shopping day. For a quiz with 40 guests, prepare at least 40 plates, glasses and sets of cutlery, plus a few extras for breakages or late arrivals.
Keep the scoring station separate from the teams. Have score forms, a stopwatch, quiz bell, whiteboard and markers ready on the quiz master’s table before registration opens.

Frequently asked questions

What stationery do I need for a Geography Quiz?: Plan one answer form, score form, clipboard and pen per team. Add 10–20% spare answer forms and pens, especially if teams may split or items can be misplaced.
How many glasses and coffee cups do I need for a Geography Quiz?: Provide at least one glass per guest, plus 10% spare. For coffee or tea, plan one cup per expected serving and add 10–20 extra cups if the quiz includes a refreshment break.
What equipment is needed to show a Geography Quiz presentation?: You need a laptop, projector, projection screen, HDMI cable, speaker and, if used by the quizmaster, a wireless microphone. Check all connections at least 24 hours before the quiz and bring extension cords and power strips.
When should I buy the food, drinks and quiz materials?: Buy shelf-stable quiz materials and tableware at least 3–5 days before the event. Buy chilled drinks and fresh snacks on the day before, then prepare and check everything before the venue opens.

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