What you need for a furniture store open house
A furniture store open house needs more than refreshments and decorations. You will need supplies for registration, product presentations, catering, payments and clear visitor guidance. Plan tableware by your expected guest count, and check power, cooling and serving equipment before shopping day. This list helps you gather everything from coffee cups and waste bins to card machines, extension cords and promotional materials without leaving essentials until the last hour.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 30
- Party tentqty 2
- High tablesqty 6
- Clothes racksqty 4
- Waste binsqty 8
Tableware
- Coffee cupsqty 80
- Glassesqty 150
- Platesqty 150
- Cutlery setsqty 150
- Serving traysqty 12
- Pouring jugsqty 6
Equipment
- Coffee machinesqty 3
- Kettlesqty 2
- Coolersqty 4
- Card machinesqty 2
- Laptopsqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Portable speakersqty 2
Kitchen
- Cutting boardsqty 4
- Chef’s knives and bread knivesqty 6
- Serving tongsqty 8
- Coolersqty 4
Decorations
- Balloonsqty 150
- Balloon archesqty 2
- Tableclothsqty 10
- Flower arrangementsqty 8
- Buntingqty 6
- Photo backdrop
- Display standsqty 12
Lighting
- String lightsqty 6
- LED lampsqty 12
Cleaning
- Bucketsqty 3
- Mugsqty 3
- Broom setsqty 3
- Vacuum cleanersqty 2
- Microfiber clothsqty 24
Catering
- Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kilos
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 bottles
- Orange juice - 6 bottles
- Ice cubes - 12 bags
- Herbal tea - 2 boxes
- Mini quiches - 180 pieces
- Mini sandwiches - 180 pieces
- Vegetarian wraps - 60 pieces
- Vegan wraps - 40 pieces
- Gluten-free crackers - 4 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 3 kilos
- Smoked chicken breast - 2 kilo
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilos
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Cookie assortment - 8 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cocktail sauce - 2 bottles
- Napkins - 500 pieces
- Paper cups - 250 pieces
- Paper snack trays - 250 pieces
- Wooden stirrers - 300 pieces
- Trash bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 3 bottles
Promotion
- Flyersqty 500
- Vouchersqty 200
- Company pensqty 100
- Carry bagsqty 150
- Name stickersqty 200
- Clipboardsqty 6
- Registration formsqty 250
- Clipboardsqty 6
- Price tagsqty 100
- Pensqty 30
- A4 printing paperqty 2
- Ink cartridgesqty 2
- Pavement signsqty 4
- Directional signsqty 12
Safety
- Non-slip matsqty 12
- Cable matsqty 10
- Barrier tapeqty 4
- Flashlightsqty 4
- Batteriesqty 24
Tips
- Plan one plate, glass, cup and cutlery set per guest, plus at least 10% extra for breakage, spills and visitors who return for another snack.
- Provide one waste bin near the catering table and another near the entrance or reception desk. Empty them before they are three-quarters full so the shop still looks tidy.
- Check every card machine, laptop, power strip and extension cord at least 24 hours before opening. Bring one spare charging cable or power connection for the registration and payment area.
- Allow two to three drinks per person for the first hour, then about one drink per person per additional hour. Chill drinks in advance and keep a separate cooler for backup stock.
- Prepare price tags, visitor maps and promotional materials before setup day. Keep a small supply of blank labels, pens and tape at the reception desk for last-minute changes.
Frequently asked questions
- How many cups and glasses do I need for a furniture store open house?
- Plan one coffee cup and one drinking glass per expected visitor, then add 10% extra. For 80 visitors, that means at least 88 cups and 88 glasses.
- How much food and drink should I buy for an open house?
- For a two-hour open house, allow two to three drinks per person in the first hour and one per person after that. Buy roughly two to four snack portions per visitor, depending on whether the event overlaps a mealtime.
- When should I test the card machines and presentation equipment?
- Test card machines, laptops, speakers and other equipment at least 24 hours before opening. Repeat a quick check 60 minutes before guests arrive, when all cables and power strips are in their final positions.
- How many tables and chairs are needed for a furniture store open house?
- Use one reception table and one catering table as a starting point, then add presentation or registration tables based on your layout. Provide one chair per seated guest area and keep a clear route at least 1 metre wide between displays.
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