What to Buy for a Funk Concert

A funk concert needs more than instruments and a PA system. You will also need enough glasses, drinks, serving supplies and seating for the audience, plus the cables and power equipment that keep the stage working. Use the attendance count to calculate consumables, then confirm technical quantities with the artists and venue. Buy or collect disposable items early, because missing cable mats, microphone stands or coat hangers can delay setup on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 8
Beer tablesqty 12
High tablesqty 8
Chairsqty 80
Bar stoolsqty 6
Bar blocksqty 3
Coat racksqty 4
Clothes hangersqty 180

Equipment

PA speakersqty 4
Subwoofersqty 2
Mixing console
Microphonesqty 6
Microphone standsqty 6
DI boxesqty 6
Monitor speakersqty 4
Instrument cablesqty 16
XLR cablesqty 20
Musical instrumentsqty 6
Cable reelsqty 6
Power stripsqty 12
Cable matsqty 12
DI and stage casesqty 4

Lighting

LED spotlightsqty 12
Light standsqty 4
Light controller
Mood lightingqty 20
Work lightsqty 4

Tableware

Drinking glassesqty 220
Wine glassesqty 80
Coffee cupsqty 40
Platesqty 180
Cutlery setsqty 180
Serving traysqty 12
Pitchersqty 6
Bar measuring cupsqty 4

Kitchen

Coolersqty 6
Ice containersqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Serving tongsqty 8
Storage boxesqty 12
Thermos flasksqty 4

Decorations

Funk decorationqty 20
Tableclothsqty 12
Stage drapesqty 4
Directional signsqty 8
Name badgesqty 40

Cleaning

Mop setsqty 3
Bucketsqty 4
Broomsqty 3
Dustpan and brushqty 4
Cleaning glovesqty 12
Waste binsqty 10

Safety

Barrier tapeqty 4
Cable rampsqty 8
Flashlightsqty 6
Fire extinguishersqty 3

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Tonic - 12 bottles
- Ginger ale - 12 bottles
- Iced tea - 12 bottles
- Lemonade - 12 bottles
- Pilsener - 240 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Gin - 3 bottles
- White rum - 3 bottles
- Vodka - 2 bottles
- Whisky - 2 bottles
- Orange juice - 12 liters
- Apple juice - 8 liters
- Tomato juice - 4 liters
- Coffee beans - 2 kilograms
- Decaf coffee - 500 grams
- Tea bags - 120 pieces
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Ice cubes - 30 kilograms
- Lemons - 30 pieces
- Limes - 30 pieces
- Oranges - 20 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 12 bags
- Pretzel sticks - 8 bags
- Salted peanuts - 6 bags
- Cashews - 6 bags
- Olives - 6 jars
- Snack mix - 8 bags
- Salsa - 8 jars
- Guacamole - 4 tubs
- Hummus - 8 tubs
- Crackers - 12 packs
- Baguettes - 20 pieces
- Cream cheese - 3 kilograms
- Young cheese - 4 kilograms
- Brie - 2 kilograms
- Grapes - 6 kilograms
- Apples - 50 pieces
- Carrots - 5 kilograms
- Cucumbers - 20 pieces
- Cherry tomatoes - 4 kilograms
- Mini wraps - 180 pieces
- Falafel - 5 kilogram
- Vegan Chicken Pieces - 4 kilogram
- Lettuce - 10 heads
- Bell peppers - 30 pieces
- Red onions - 15 pieces
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 4 bottles
- Barbecue sauce - 3 bottles
- Olive oil - 2 liters
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Butter - 1 kilogram
- Napkins - 800 pieces
- Paper straws - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 80 pcs
- Dish soap - 4 bottles
- Dishwasher tablets - 100 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Paper towels - 12 packs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Nitrile gloves - 4 boxes

Tips

Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Add extra drinking glasses if you are not using disposable cups, and keep wine glasses and coffee cups separate.
Count microphones, microphone stands, DI boxes and monitor speakers against the artists’ input lists at least one week before the concert. Keep spare instrument cables and XLR cables available rather than relying on the exact minimum.
Match PA speakers and subwoofers to the venue and audience size with the sound technician before hiring anything. Include cable reels, power strips and cable mats in the equipment order; these are easy to overlook until the stage is being built.
For the audience area, count chairs, bar stools, beer tables and high tables from the venue layout, not from the guest list alone. Add coat racks and enough clothes hangers before doors open, especially if the concert is indoors or held in cool weather.
Prepare snacks and chilled drinks before the soundcheck, while the bar and catering area are still accessible. Keep work lights separate from LED spotlights, mood lighting and the light controller so the crew can work safely during setup and pack-down.

Frequently asked questions

How many drinks should I buy for a funk concert?: For the first hour, allow two to three drinks per person. For every following hour, allow another one to two drinks per person, then adjust for the event length, weather and whether food is served.
What sound equipment do I need for a funk concert?: At minimum, plan a PA system, mixing console, microphones, microphone stands, DI boxes, monitor speakers, instrument cables and XLR cables. Confirm the exact quantities with the artists’ input lists at least one week before the concert.
When should I buy supplies for a concert?: Order hired equipment and tableware as soon as the venue and artist requirements are confirmed, ideally several weeks before the event. Buy drinks, snacks and other consumables two to three days beforehand, then chill the drinks on the day.
How many glasses do I need for a concert?: Start with one drinking glass per expected guest if you have a reliable washing or collection system, and add at least 10% spare capacity. If glasses cannot be washed during the event, plan enough for each expected serving instead of reusing them.

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