Fortnite Tournament Checklist

Running a Fortnite tournament takes more than booking screens and inviting players. You need clear rules, reliable accounts, tested network equipment, a match schedule and a way to record scores. Start by confirming the date and venue, then open registration early enough to check every participant and assign teams. In the final 24 hours, charge equipment, chill drinks, test backup computers and send participants the information they need to arrive ready.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm tournament date
Record the venue
Draw up tournament rules
2 people
Set the prize money
2 people
Create a registration form
Send invitations
2 people
Open registration
Process registrations
2 people
Collect dietary requirements
Check participant list
2 people
Assign teams
2 people
Make reservations
Inventory equipment
2 people
Check game accounts
2 people
Create tournament settings
2 people
Test internet connection
2 people
Test backup equipment
2 people
Create the match schedule
2 people
Prepare score sheets
Send participant information
Buy prizes
2 people
Check the shopping list
Do the shopping
2 people
Chill drinks
2 people
Charge equipment
2 people
Pack the competition materials
2 people

Event

Open venue
2 people
Set up tables
4 people
Set up chairs
3 people
Connect gaming stations
4 people
Set up the administration desk
2 people
Set up the network
2 people
Test monitors
3 people
Test audio
2 people
Install game updates
3 people
Test tournament settings
2 people
Set out prizes
Set up catering
3 people
Register participants
3 people
Confirm team assignments
2 people
Give the tournament briefing
2 people
Guide the First Round
4 people
Record scores
2 people
Resolve technical issues
2 people
Refill drinks
2 people
Restock snacks
2 people
Assist with the second round
4 people
Announce break
Guide the third round
4 people
Check finalists
2 people
Lead the final
4 people
Check the final standings
2 people
Announce the winners
2 people
Present prizes
3 people
Check out participants
2 people

Aftercare

Switch off equipment
3 people
Dismantle gaming stations
4 people
Clear tables and chairs
4 people
Collect waste
3 people
Wash dishes
2 people
Clean the venue
3 people
Sort cables
2 people
Return borrowed items
2 people
Collect lost property
Publish results
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Chairsqty 45
Registration desk
Waste binsqty 6

Equipment

Gaming computersqty 16
Gaming monitorsqty 16
Gaming keyboardsqty 16
Gaming miceqty 16
Gaming headsetsqty 16
Backup computersqty 2
Backup monitorsqty 2
Administrative laptopsqty 2
Projector
Projection screen
Speakersqty 2
Microphone
Webcam
Network Switchesqty 3
Wi-Fi router
Ethernet cablesqty 24
HDMI cablesqty 20
Power stripsqty 12
Extension cordsqty 10
Cable tiesqty 100
USB sticksqty 3
Power banksqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Pouring jugsqty 4

Catering

Coolersqty 4
Thermos flasksqty 3
Coffee machinesqty 2
Kettlesqty 2
Napkin holdersqty 4

Decorations

Tournament bannersqty 4
Directional signsqty 8
Name badgesqty 50
Wristbandsqty 50
Prize trophiesqty 3
Prize boxesqty 3

Kitchen

Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 4
Bottle openersqty 3
Coffee filtersqty 100

Cleaning

Broomqty 2
Floor squeegee
Bucketsqty 2
Microfiber clothsqty 12
Spongesqty 6
Hand soap dispensersqty 3
Disinfectant wipesqty 4

Groceries

Groceries

Tips

Set the rules and prize money before registration opens. Include the game mode, scoring method, tie-breaker, match count and the deadline for changes so players know exactly what they are entering.
Close registration at least 3 days before the tournament. Use that time to check the participant list, collect dietary requirements, assign teams and create a realistic match schedule.
Test the full network setup at the venue at least 24 hours beforehand. Connect the router, network switches, Ethernet cables and gaming computers, then run a practice match rather than checking the internet connection in isolation.
Prepare one backup computer and monitor for roughly every 10 to 15 players, and test them before the event. Keep spare HDMI cables, power strips, extension cords, cable ties and USB sticks at the registration desk.
Send the final participant information 24 hours before the start. Include arrival time, venue details, account requirements, team assignments, rules, match times and what players should bring; set up the registration desk at least 60 minutes before the first match.

Frequently asked questions

How far in advance should I plan a Fortnite tournament?: Start planning 4 to 6 weeks before the tournament. Confirm the venue and date first, open registration around 3 weeks beforehand, and close it at least 3 days before the event so teams and schedules can be finalized.
How many gaming computers do I need for a Fortnite tournament?: You need one working gaming computer, monitor, keyboard, mouse and headset for each player competing at the same time. Add at least one tested backup computer and monitor for every 10 to 15 players, depending on how quickly you can replace equipment.
When should I test the internet connection for a Fortnite tournament?: Test the complete wired network at the venue at least 24 hours before the event, including the router, network switches and Ethernet cables. Run a practice match with the expected number of connected devices, then repeat a short check 60 minutes before the first match.
When should I send Fortnite tournament information to players?: Send the final details 24 hours before the tournament, after the participant list, teams and match schedule are confirmed. Include the arrival time, venue, rules, account requirements, team assignment and any food information players need.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.