What you need for a football stadium open day

A stadium open day needs more than footballs and food. Visitors move between registration, guided tours, activities and refreshment areas, so plan supplies for each point where people stop. This shopping list covers serving equipment, drinks service, activity gear, volunteer identification and practical items for queues and waste. Match quantities to your final visitor list, then add a small buffer so you are not restocking during the busiest part of the day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 24
Folding chairsqty 120
Bar stoolsqty 16
Tableclothsqty 24
Waste binsqty 18
Crowd barriersqty 30

Tableware

Reusable cupsqty 800
Platesqty 700
Cutlery setsqty 700
Coffee cupsqty 250
Serving plattersqty 30
Serving tongsqty 20

Equipment

Coolersqty 12
Food warmersqty 8
Coffee machinesqty 4
Kettlesqty 3
Speakersqty 4
Wireless microphonesqty 2
Extension cordsqty 8
Power stripsqty 8
Payment terminalsqty 4

Sports equipment

Footballsqty 40
Conesqty 80
Event vestsqty 60
Mini goalsqty 8
Penalty goalsqty 2
Skipping ropesqty 12
Speed laddersqty 4
Training conesqty 100

Decorations

Balloonsqty 300
Club flagsqty 30
Buntingqty 12
Roll-up bannersqty 6
Wristbandsqty 1200
Name stickersqty 1200
Route signsqty 35
Directional signsqty 25
Markersqty 30
A4 printing paperqty 500
Clipboardsqty 12

Kitchen

Cutting boardsqty 8
Chef’s knives and bread knivesqty 10
Measuring cupsqty 4
Kitchen brushesqty 4
Aluminum foilqty 6
Cling filmqty 6
Kitchen towelsqty 20

Cleaning

Cleaning cartsqty 2
Mugsqty 6
Bucketsqty 6
Broom setsqty 6
Glovesqty 24
Toilet brushesqty 6

Lighting

LED light garlandsqty 8
Battery lanternsqty 10

Catering

Groceries
- Coffee - 8 packs
- Tea - 6 boxes
- Sugar - 5 kilo
- Milk - 30 liters
- Oat milk - 10 liters
- Coffee milk - 10 packs
- Cola - 80 bottles
- Cola Zero - 80 bottles
- Sinas - 60 bottles
- 7UP - 60 bottles
- Spa Blauw - 160 bottles
- Spa Red - 80 bottles
- Apple juice - 30 packs
- Orange juice - 30 cartons
- Ice cubes - 40 bags
- Mini popsicles - 600 pieces
- Coffee cups - 500 pieces
- Stirrers - 500 pieces
- Napkins - 1500 pieces
- Sandwich rolls - 700 pieces
- Mini pistolets - 500 pieces
- Currant buns - 200 pieces
- Young cheese - 8 kilos
- Ham - 6 kilo
- Chicken breast slices - 5 kilos
- Hummus - 4 kilos
- Cream cheese - 3 kilos
- Butter - 3 kilos
- Jam - 4 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Raw vegetables - 12 kilos
- Cucumber - 8 kilos
- Tomatoes - 8 kilo
- Lettuce - 6 heads
- Apples - 15 kilo
- Bananas - 12 kilo
- Grapes - 10 kilos
- Paprika chips - 30 bags
- Plain chips - 30 bags
- Snack mix - 20 bags
- Popcorn - 15 kilos
- Biscuits - 15 kilos
- Muesli bars - 500 pieces
- Chocolate bars - 300 pieces
- Mini muffins - 400 pieces
- Mini croissants - 300 pieces
- Vegetarian wraps - 250 pieces
- Chicken wraps - 250 pieces
- Allergen stickers - 3 rolls
- Sugar-free cookies - 8 packs
- Gluten-free sandwich rolls - 30 pieces
- Vegan sandwiches - 30 pieces
- Gluten-free wraps - 20 pieces
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 3 grinders
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Lemon juice - 2 bottles
- Coffee filters - 4 packs
- Cocktail picks - 1000 pieces
- Aluminum trays - 300 pieces
- Food containers - 40 pieces
- Trash bags - 200 pieces
- Compostable trash bags - 100 pieces
- Paper towels - 24 rolls
- Toilet paper - 96 rolls
- Hand soap - 12 bottles
- Hand sanitizer gel - 12 bottles
- All-purpose cleaner - 8 bottles
- Toilet cleaner - 6 bottles
- Dish soap - 6 bottles
- Sponges - 30 pieces
- Microfiber cloths - 40 pieces
- Nitrile gloves - 8 boxes
- Bandages - 4 boxes
- Disinfectant wipes - 8 packs
- Paper wristbands - 1200 pieces

Tips

Plan around 2–3 drinks per visitor for the first hour, then add roughly 1 drink per person for every additional hour. Chill the first batch before opening and keep spare drinks in coolers.
Allow one reusable cup and one plate per expected visitor, plus about 10% extra for replacements and visitors carrying items between areas. Set out serving tongs and platters before catering arrives.
Prepare one registration setup for every busy entrance point: a foldable table, chairs, payment terminal if needed, wristbands or vests, pens and the final visitor list. Put route signs and crowd barriers out before doors open.
For activity zones, provide at least one football per small group and mark every station with cones. Check mini goals, penalty goals, skipping ropes and speed ladders the day before, not while visitors are arriving.
Use one volunteer vest for each assigned volunteer and keep 2–3 spare vests available. Test speakers and wireless microphones at least 60 minutes before opening, with extension cords and power strips secured away from walkways.

Frequently asked questions

How many drinks do I need for a football stadium open day?: Plan for 2–3 drinks per visitor during the first hour, then about 1 additional drink per person for each extra hour. Add 10% if the forecast is warm or visitors will stay for several activities.
How many cups and plates should I buy for a stadium open day?: Provide one reusable cup and one plate per expected visitor, then add 10% extra. For 200 visitors, that means at least 220 cups and 220 plates.
What equipment is needed for a stadium open day activity area?: Prepare footballs, cones, mini goals, penalty goals, skipping ropes and speed ladders for the planned stations. Check all equipment at least 1 day before the event and group each station’s items together.
When should I chill drinks and prepare the catering supplies?: Chill the first drinks batch several hours before opening, ideally the evening before if storage allows. Set out platters, tongs, plates, cups and food warmers 30–60 minutes before visitors arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!