Food Bike Tour Shopping List

A food bike tour needs more than snacks for the stops. You will also need chilled drinks, reusable tableware, coffee supplies, route support, and basic bike-repair equipment. Buy or collect the serving items before the food deliveries arrive, and chill drinks at least one day ahead. The quantities depend on your participant list, but the guide below helps you avoid the items most often forgotten at the start area or along the route.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 12
Bar stoolsqty 4
Bicycle Racksqty 6

Tableware

Reusable platesqty 80
Reusable bowlsqty 80
Reusable cupsqty 160
Coffee cupsqty 70
Knivesqty 80
Forksqty 80
Spoonsqty 80
Serving spoonsqty 12

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Serving plattersqty 12
Serving tongsqty 8
Coolersqty 6
Thermos flasksqty 6
Water jugsqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 4
Mobile phone chargersqty 4

Sports equipment

Reflective vestsqty 12
Bike pumpsqty 3
Tire repair kitsqty 3
Spare inner tubesqty 8
First aid kit for the roadqty 2

Decorations

Route arrowsqty 40
Start and finish signsqty 2
Tableclothsqty 8
Name badgesqty 70

Lighting

LED string lightsqty 4
LED lampsqty 6

Cleaning

Waste binsqty 6
Bucketsqty 4
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 48 bottles
- Lemonade syrup - 2 bottles
- Ice cubes - 15 kilos
- Whole wheat bread - 12 loaves
- White rolls - 80 pieces
- Wraps - 60 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Chicken breast slices - 2 kilos
- Egg - 60 pieces
- Iceberg lettuce - 8 pieces
- Cucumber - 12 pieces
- Tomatoes - 6 kilos
- Bell peppers - 3 kilos
- Red onion - 1 kilo
- Carrots - 4 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Muesli bars - 80 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 3 kilo
- Olive oil - 2 bottles
- Balsamic vinegar - 2 bottles
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 500 grams
- Black pepper - 250 grams
- Italian herbs - 2 jars
- Vegetable stock - 2 boxes
- Tomato soup - 12 liters
- Pasta - 6 kilos
- Pesto - 6 jars
- Parmesan cheese - 1 kilo
- Cookies - 6 packs
- Apple pies - 6 pieces
- Whipped cream - 2 liters
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Liquid hand towels - 6 packs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Freezer bags - 4 boxes

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Keep extra water available, especially if the route is long or the weather is warm.
Count reusable plates, bowls, cups, knives, forks, and spoons for every registered participant, then add 10% extra. A few spare sets prevent problems when items are dropped or left at a food stop.
Prepare one cooler for every food or drink point that needs cold storage, and chill drinks at least 12 hours before departure. Use water jugs for easy refills instead of relying only on individual bottles.
Pack one route repair kit for every 10 to 15 riders, including a bike pump, tire repair kit, spare inner tubes, and a road first aid kit. Keep these with the crew rather than in a participant’s bag.
Check power needs before setting up coffee machines or kettles. Bring enough extension cords and power strips for the start area, and charge mobile phones at least one day before the tour.

Frequently asked questions

How much food and drink do I need for a food bike tour?: Plan food portions for every registered participant at each reserved meal stop. For drinks, allow two to three per person during the first hour and one additional drink per person for every following hour, plus water for the route.
How many cups, plates, and cutlery sets should I buy?: Provide one complete reusable set per participant for each service point, then add 10% spare items. For 30 riders, that means at least 33 plates, bowls, cups, knives, forks, and spoons where each item is used once.
What bike repair supplies are needed for a food bike tour?: Take one bike pump and tire repair kit for every 10 to 15 riders, with spare inner tubes in the common wheel sizes used by the group. Carry at least one road first aid kit with the crew.
When should I chill drinks and prepare the route packs?: Chill the drinks at least 12 hours before the start so they are cold when riders arrive. Assemble route packs, wristbands, and bib numbers on the day before the tour, then check the complete set again during start-area setup.

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