Foam Run Shopping List

A foam run needs more than foam machines and a route. You’ll need water pumps, hoses, power equipment, signs, barriers, participant numbers and a safe finish area. This shopping list covers the practical supplies for registration, foam stations, the course and the finish. Check quantities against your expected number of runners, then test the foam equipment and power setup before event day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 40
Registration desksqty 2
Clothes racksqty 4
Coat racksqty 6

Equipment

Foam machinesqty 4
Water pumpsqty 4
Water hosesqty 8
Extension cordsqty 8
Cable reelsqty 4
Portable speakersqty 2
Wireless microphonesqty 2
Power banksqty 4

Sports equipment

Bib numbersqty 350
Race bib strapsqty 350
Medal ribbonsqty 350
Finish medalsqty 350
Conesqty 50
Crowd barriersqty 30
Barrier tapeqty 12
Route signsqty 30
Directional signsqty 20
Timersqty 3
Start flagsqty 3
Foam solutionqty 12
Inflatable finish arch
Competition bibsqty 30

Safety

First aid kitsqty 3
Emergency blanketsqty 20
Disposable glovesqty 200
Safety vestsqty 30
Emergency lightsqty 6
Non-slip matsqty 20

Tableware

Reusable drinking cupsqty 400
Coffee cupsqty 80
Platesqty 250
Cutlery setsqty 250
Serving plattersqty 20
Pouring jugsqty 12

Kitchen

Coolersqty 8
Thermos flasksqty 8
Cutting boardsqty 4
Chef's knivesqty 4
Pliersqty 8
Serving spoonsqty 8
Measuring cupsqty 4
Storage binsqty 20

Decorations

Start arch decoration
Buntingqty 12
Balloon garlandsqty 6
Tableclothsqty 12

Lighting

String lightsqty 8
LED work lightsqty 6

Cleaning

Floor squeegeesqty 4
Mopsqty 6
Bucketsqty 8
Broom setsqty 4
Dustpan and brushqty 6
Cleaning clothsqty 30
Hand soap dispensersqty 8

Catering

Groceries
- Spa Blauw - 400 bottles
- Spa Red - 80 bottles
- Isotonic sports drink - 120 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Lemonade - 20 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Coffee - 6 packs
- Tea - 4 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Lemon slices - 4 kilos
- Sandwiches - 350 pieces
- Multigrain rolls - 150 pieces
- Mini bread rolls - 250 pieces
- Young cheese - 6 kilo
- Aged cheese - 4 kilos
- Back ham - 4 kilos
- Sliced chicken breast - 4 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Peanut butter - 3 jars
- Jam - 3 jars
- Butter - 3 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Tomato soup - 20 liters
- Vegetable soup - 15 liters
- Vegetarian wraps - 120 pieces
- Chicken wraps - 120 pieces
- Wrap vegetables - 15 kilo
- Mixed salad - 12 kilos
- Cucumbers - 30 pieces
- Cherry tomatoes - 8 kilo
- Bell peppers - 6 kilos
- Corn - 20 cans
- Olives - 4 jars
- Feta cheese - 3 kilos
- Salad Dressing - 4 Bottles
- Apples - 350 pieces
- Bananas - 250 pieces
- Oranges - 200 pieces
- Grapes - 15 kilos
- Muesli bars - 400 pieces
- Energy gels - 300 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa sauce - 6 jars
- Nut mix - 6 kilos
- Popcorn - 8 kilos
- Cookies - 10 packs
- Brownies - 250 pieces
- Gluten-free crackers - 8 packs
- Gluten-free sandwich rolls - 30 pieces
- Vegan cheese - 2 kilo
- Vegan spread - 2 kilos
- Vegan wraps - 40 pieces
- Lactose-free milk - 4 liters
- Herbal tea - 2 boxes
- Salt - 1 kilo
- Pepper - 2 jars
- Herb mix - 4 jars
- Olive oil - 2 liters
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 24 rolls
- Napkins - 1000 pieces
- Garbage bags - 120 pieces
- Compostable bags - 60 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 6 bottles
- Toilet cleaner - 6 bottles
- Toilet paper - 48 rolls
- Hand soap - 12 refills
- Disinfectant hand gel - 12 bottles
- Sponges - 20 pieces
- Microfiber cloths - 30 pieces
- Disposable gloves - 200 pieces
- Bandages - 10 boxes
- Sunscreen - 12 bottles
- Aloe vera gel - 6 tubes

Tips

Plan one registration setup with desks, tables, chairs and participant packs ready before the first starter group arrives. Keep bib numbers, straps and any competition bibs sorted by group or registration order.
Order the foam solution early enough to test it with the machines, pumps and hoses. A test run before event day can reveal missing connectors, weak water pressure or power problems while there is still time to fix them.
Use cones, route signs, directional signs, barrier tape and crowd barriers together. Mark turns, crossings, the start and finish area clearly rather than relying on volunteers to explain every direction.
Keep extension cords and cable reels away from wet areas and route them so runners cannot trip over them. Charge power banks, portable speakers and wireless microphones before setup starts, and keep a backup communication option available.
Prepare a dry, clearly marked area for clothes racks, coat racks and participant belongings. Place first aid kits and emergency blankets where volunteers can reach them quickly, not inside a closed storage box or vehicle.

Frequently asked questions

How much foam solution do I need for a foam run?: The required amount depends on the number of foam stations, machine output and planned running time. Confirm the consumption rate with the supplier, then add at least 10% extra so a delayed start or longer station does not stop the run.
What equipment do I need for foam stations?: Each station needs a foam machine, a water pump, a water hose and a suitable power connection. Bring extension cords and cable reels as well, but test the complete setup with water and foam before the event.
How many route signs and cones should I buy?: Use signs at every turn, crossing and decision point, and place cones at the start, finish and any narrow or hazardous section. Walk the route at least one week before the run and count the points where participants could go the wrong way.
When should I order supplies for a foam run?: Order foam solution, machines and other specialist equipment several weeks before the event, especially if they require reservations. Finish the general shopping at least 2–3 days beforehand, leaving the final day for packing, charging and equipment checks.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.