What you need for a flower arranging workshop

Use this shopping list to prepare a flower arranging workshop for any number of participants. It covers the tools people need at each workstation, containers for keeping flowers fresh, table and seating equipment, and simple coffee, tea and snack service. Buy non-perishable supplies early, then collect fresh flowers as close to the workshop as possible. Allow one complete set of cutting tools and protective equipment per workstation, rather than expecting participants to share a single pair of shears.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 28
Buffet table
Coat racksqty 2

Creative materials

Floor matsqty 24
Pruning shearsqty 12
Florist knivesqty 12
Wire cuttersqty 6
Bucketsqty 8
Pitchersqty 6
Work glovesqty 24
Apronsqty 24
Rulersqty 12
Coastersqty 24

Tableware

Coffee cupsqty 30
Water glassesqty 30
Platesqty 30
Forksqty 30
Teaspoonsqty 30
Serving plattersqty 6

Kitchen

Coffee maker
Kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 2
Scissorsqty 3
Thermos flasksqty 3
Coolersqty 2

Equipment

Speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Decorations

Tableclothsqty 6
Welcome sign
Name card holdersqty 24

Lighting

Atmosphere lightsqty 6

Cleaning

Waste binsqty 4
Broom and dustpan
Mop and bucket
Towelsqty 12

Catering

Groceries
- Cut flowers - 180 pieces
- Green foliage - 60 branches
- Floral foam - 24 blocks
- Glass vases - 24 pieces
- Binding wire - 3 rolls
- Floral tape - 6 rolls
- Florist ribbon - 6 rolls
- Wooden satay skewers - 2 packs
- Wrapping paper - 2 rolls
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Sparkling water - 12 bottles
- Still water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Apple juice - 3 bottles
- Orange juice - 3 bottles
- Lemons - 8 pieces
- Mini quiches - 48 pieces
- Vegetable wraps - 24 pieces
- Hummus - 1 kilo
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilo
- Grapes - 2 kilos
- Apples - 24 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Mixed nuts - 1 kilo
- Cookies - 4 packs
- Brownies - 30 pieces
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Napkins - 100 pieces
- Coffee filters - 1 pack
- Stirrers - 100 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 1 pack
- Hand soap - 2 dispensers

Tips

Keep fresh flowers cool after pickup and transport them in buckets or coolers; collect them on the day of the workshop or no more than 24 hours beforehand.
Set up one workstation per participant or pair, with pruning shears, a florist knife, wire cutters, scissors, a ruler, gloves and an apron within reach.
Buy or borrow enough buckets and pitchers to hold the flower order before the session starts. A crowded sink or a few small jars will not be enough for a full group.
Plan the refreshment quantities for the confirmed attendance: allow two cups per person for coffee or tea, one water glass, and at least one plate and fork per person if snacks are served.
Check extension cords, the coffee maker, kettles and thermos flasks before transport. Place cords away from wet work areas and keep floor mats available where spilled water could make the floor slippery.

Frequently asked questions

What tools does each person need for a flower arranging workshop?: Give each participant or pair access to pruning shears, a florist knife, wire cutters, scissors, a ruler, work gloves and an apron. For a group of 12, prepare 12 individual sets or six complete shared sets.
How many flowers should I buy for a flower arranging workshop?: Base the order on the number of finished pieces and the size of the sample arrangement. A practical starting point is one main arrangement per participant plus 10% extra stems for breakage, trimming mistakes and uneven flower sizes.
When should I pick up flowers for the workshop?: Pick up fresh flowers on the day of the workshop whenever possible, ideally within 6 hours of setup. If you collect them the day before, keep them cool in clean water and confirm the order before pickup.
How much coffee and tea do I need for a flower arranging workshop?: Allow two hot drinks per person for a two- to three-hour workshop, plus one glass of water each. For 20 participants, prepare about 40 cups, 20 water glasses and a small buffer of 4 to 6 extra servings.

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